Attachment 1 - SOW VISN 4 Warehouse - Butler.pdf

VAMC BUTLER

A/E SCOPE OF WORK

FOR

Construct a Warehouse for VISN 4 Western Market Distribution Project

#529-314

Bid Documents Ready By 225 Calendar Days After Notice of Award Contracting Officer's Representative (COR) Ryan Gallagher

Butler VA HCS 325 New Castle Rd Butler, PA 16001

2 November

Project #529-314

Contents Project Design Scope of Work

GENERAL INTENT:

STATEMENT OF WORK:

GENERAL

A/E Shall Provide

SPECIFICS:

A/E Part Two Services

Additional Contract Items and Requirements

DESIGN WITHIN FUNDING LIMITATIONS:

DESIGN INDEPENDENCE, FURNITURE AND EQUIPMENT:

DESIGN CRITERIA:

DESIGN COLLABORATION:

INDEPENDENT LIFE SAFETY REVIEW:

ENVIRONMENTAL PROTECTION:

PHYSICAL SECURITY:

SUBMITTAL REQUIREMENTS:

DRAWING FORMAT:

SUBMITTAL FORMATS:

Construction Cost Estimates

Submission Requirements

Quality Assurance/Quality Control (QA/QC) Plan

Basis of Design (BD)

Schematic Design (SD)

Design Development (DD), and Construction Documents (CD)

Final Bid Documents (Bid)

PROJECT SCHEDULE/PERIOD OF PERFORMANCE:

CONTRACT OVERSIGHT:

SOW ATTACHMENTS:

Part Two Services

Requests For Information (RFI)

Submittal Reviews

Site Visit Reports

Modification/Change Order Requests

Punch List

Record Drawings

Project Design Scope of Work

GENERAL INTENT: The Contractor (herein referred to as “A/E”) shall provide Architect/Engineer (A/E) services to design a construction project at the Butler VAMC in accordance with this design scope of work.

STATEMENT OF WORK:

GENERAL

The general scope of this project to design, plan, and provide professional architectural/engineering services for the construction of the VISN Four Western Market Warehouse to be located on the Campus of the Butler VA Medical Center located at 325 New Castle Road, Butler PA. This is to be a fully climate-controlled warehouse with workspace for four employees. The warehouse is to be equipped with a loading dock capable of handling four fifty-three-foot trailers and shall be equipped with dock leveling equipment. The outside appearance of the structure shall blend in with the historic aesthetic appeal of the existing Butler Campus and shall take into account the historic district status of the campus. This design shall be coordinated with the Advisory Council on Historic Preservation (ACHP) at the federal level and the Pennsylvania State Historic Preservation Office (SHPO)at the state level. The scope of work for this project also includes expansion of site utilities sized for both this warehouse and for future expansion.

A/E Shall Provide Professional Architect/Engineer (A/E) and healthcare planning services to include but not limited to:

• Site investigation – architectural, civil, mechanical, plumbing, electrical, and a through building footprint investigation for exiting conditions.

• The preliminary plan for the area is listed in attachment A.

• Contract drawings and specifications for construction, all drawings shall be submitted per the

VA's BIM standard Version 2.2 as found on the VA’s Technical Information Library at Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov).

• 3rd. Party Cost Estimates, this is a requirement of the VA’s Cost Estimating Requirements for Veterans Affairs Facilities manual. All aspects of this manual which apply to minor construction projects shall apply to this project.

• Provide File Transfer Protocol (SSFTP) system for use throughout the duration of the project. The site must be in place within 30 calendar days of contract award. The site must remain open until final construction contract is complete. This site is intended for AE, VA, and contractor use. Suggested sites are Procore and Newforma as these sites have been shown to work with VA systems. The site must be compatible to access and open Revit 2022, all Microsoft Office programs (Word, Excel, Project), and pdf files. The site must use Secure Socket Layer (SSL) or Secure Shell (SSH) when SSFTPing the files, which will provide encryption during the transfer.

• Note: due to requirements of certain construction submittals (i.e., finishes, profiles, shop drawings, etc.), these must be delivered to COR. Any hand-delivered submittals must also have a backup copy on A/E SSFTP Site. A/E SSFTP site must be secure (password protected), user-friendly for uploading and downloading files, and organized for easy file retrieval by the VA COR, Contracting Officer (CO), and contractors. The site must be organized with folders indicating each level of submission as outlined in this scope of work and corresponding required files. Must also submit hard copies to the VA for Design Review Drawings, Specifications, and Construction Documents.

• Comply with VA Green Energy Management System (GEMS) program as per specifications:

https://www.cfm.va.gov/til/index.asp https://www.cfm.va.gov/til/index.asp

017419.

• Project scheduling and phasing.

• Third party commissioning shall be included as part of the A/E submittal and SF330 process.

SPECIFICS:

The A/E shall provide design, site investigation, and consultation services to cover the following:

• Development of design and construction documents for a warehouse with all efforts taken to maximize the amount of storage space.

• The facility shall be constructed to a minimum clear ceiling height of 16 feet and shall have a floor rated for rack storage in addition to the usage of an industrial forklift.

• Warehouse rack layout shall be provided as part of the space plan.

• The facility shall include four workstation areas. Workstations shall be designed to accommodate VISN logistics personnel who are not permanently assigned to the warehouse. Each workstation should be 60 NSF and two unisex restrooms.

o Bid deduct for work stations can consist of converting office areas to cubicle areas.

• The facilities mechanical, plumbing, fire protection, IT and electrical equipment rooms shall be accessible from outside of the secure warehouse footprint.

• The facility shall have parking for four regular vehicles plus two handicap vehicles and shall have vehicular access on all four sides for fire and security.

• The facility shall be fully climate controlled and shall be equipped with emergency power, existing site utilities shall be investigated to determine best usage and arraignment.

• The facility shall be designed to the standards of a life safety protected facility with mission critical utilities as per the VA Physical Security and Resiliency Design Manual.

• All telecommunications spaces shall be designed in accordance with the latest version of the

VA’s Infrastructure Standard for Telecommunications Spaces.

• All designs shall be as future-proof as possible and shall take into account changing technology. All designs shall also take into account the VA's need for high reliability and resiliency.

• Construction will be addressed in phases to allow operations to continue during construction to the extent possible. Phasing will be determined during the 65% design review. Phasing must work within budget and allow the VA to continue operations with minimal interference.

• The AE shall be responsible for working with the various user groups affected by this project to determine their needs, adaptability to the various system interfaces required for system integration.

• The AE shall determine a minimum of three separate bid deducts each of which are valued at 10% of the total projected construction cost. This bid deducts shall not interfere with the design intent of the project and shall still deliver a functional building if they are executed.

• The AE shall coordinate all exterior aspects of the structure with federal, state, and local historic agency stakeholders for design approval.

• The AE shall coordinate the new facility into the existing infrastructure on the Butler VAMC Campus including but not limited to fire alarm, security, building automation systems and information technology systems.

• Provide specifications for both design and construction period commissioning services. All designs shall be accomplished per VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/TIL/. A/E shall pay particular attention to where VA guidelines and standards differ from national and local building codes, when this occurs, defer to the stricter of the requirements.

• The A/E shall include detailed descriptions and explanations of all design calculations and http://www.cfm.va.gov/TIL/ narratives. This includes but is not limited to Architectural, Structural, Civil, Mechanical, Electrical, Physical Security, Interior Design, and Plumbing designs.

• A/E Shall Identify a minimum of two options to achieve 20% bid deducts. These options shall be independent of each other and shall be presented to the government by the 35% SD phase. It shall be the government’s sole prerogative to utilize these deducts.

A/E firm will not have access to VA OIT systems or patient privacy areas. A/E firm shall complete paper-based privacy training as directed by Butler VA FMS Staff.

The AE shall provide drawing, specification, and IGE submissions at 35% (SD), 65% (DD), 95% (CD) and 100% (Bid) to the VA.

A/E Part Two Services Part Two design project services (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approximately 2 site visits per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance in the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by VA during construction period services and are required to review and comment on submittals and RFI’s on a web based electronic construction document management system such as Procore or Newforma. The AE shall provide meeting minutes for weekly construction meetings throughout the duration of construction. All Part Two Services are optional line items and will not be exercised at the time of award.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of Butler Veterans Hospital’s record drawings will be made available after award for A/E use; the A/E will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design.

The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project.

Additional Contract Items and Requirements DESIGN WITHIN FUNDING LIMITATIONS: The design shall be prepared by the A/E so as to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract price of $13,500,000.00. The A/E shall design this project in accordance with FAR Clause 52.362-22 Design Within Funding Limitations, while maximizing the usable square footage of the structure.

DESIGN INDEPENDENCE, FURNITURE AND EQUIPMENT: Designs for construction must produce a “complete and usable” facility or improvement when constructed.

VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

DESIGN CRITERIA: The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with but not limited to the following listed References, with special emphasis on items in bold:

PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders] PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-9 Space Planning Criteria PG-18-10 Design Manuals (by discipline) [Including but not limited to: Guiding Principles checklists as indicated for Minor Projects in Sustainable Design Manual, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door, and Hardware Schedules http://www.cfm.va.gov/til/index.asp

PG-18-15 Minimum Requirements for A/E Submissions PG-18-17 Environmental Compliance Manual

H-7545 VA Cultural Resource Management Procedures VA Handbook 0730/4 Security and Law Enforcement PG-18-12-284 Logistics Service Design Guide.

NFPA 101 Life Safety Code NFPA 70 National Electric Code NFPA 1 National Fire Code

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

DESIGN COLLABORATION: The A/E during this design project shall collaborate with the VHA Office of Healthcare Environment (HEFP) staff, VISN 4, the third-party commissioning agent, and the Third-Party Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEPF/SEP and/or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

INDEPENDENT LIFE SAFETY REVIEW: The A/E shall incorporate any comments from the project’s third-party fire protection engineer’s - life safety review.

ENVIRONMENTAL PROTECTION: The A/E shall assist the VA with completion of a National Environmental Policy Act (NEPA) assessment as required by the Butler VAMC. If the NEPA assessment results in potential environmental impacts, the A/E shall be responsible for completing any auxiliary documentation required per PG-18-17 NEPA Interim Guidance for Projects located on the TIL (http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf). Additional requirements may include, but are not limited to, Environmental Assessment, Environmental Impact Statement, and Record of Decision. The NEPA analysis and concluding documentation must be completed by the Final Bid Documents submittal.

PHYSICAL SECURITY: The A/E must include a certified physical security specialist. The specialists must be involved with the design beginning with the concept phase and the qualifications must be submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the Physical Security Design Manual and Resiliency Manual located on the TIL. The A/E shall ensure that all aspects of the applicable VA Physical Security Design Manual and Resiliency Manual for Life Safety Protected facilities with Mission Critical Utilities are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VOC. The A/E must inform the COR of any physical security items that will be difficult http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf to achieve during the concept/basis of design phase of the design and assist the VA with waiver requests as necessary. Project shall also comply with requirements from VA Office of Security and Law Enforcement (VA Handbook 0730/4) regarding access control and security.

SUBMITTAL REQUIREMENTS: Design submittals shall follow the requirements of Program Guide, PG-18-15, Volume C - A/E Submission Instructions for Minor and NRM Construction Program dated November 2008 (SOW Attachment 3). This document is available on the TIL at http://www.cfm.va.gov/til/aeDesSubReq.asp. Submittal documents shall be prominently marked “Controlled Unclassified Information (CUI)” if they contain qualifying data as defined in VHA Memorandum 2019-11-13 Sensitive Infrastructure Data Classification – Controlled Unclassified Information (CUI) (SOW Attachment 2). This memo is attached to this

SOW

The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15; it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal.

The A/E shall utilize a Submittal Exchange Service such as Procore or Newforma or establish a Share Point Site and provide station personnel and PCAC with access for all required submittals.

If a Share Point Site is non-accessible for any reason by VA personnel, the contractor must establish a Submittal Exchange Service instead that is accessible by VA personnel.

All questions arising out of the performance of this contract shall be sent to the COR via a Request for Information (RFI) with a cc to the Post-Award Contracting Officer/Contracting Specialist. The A/E is responsible for maintaining a log of all RFI’s and submittals.

The following submittals will be required for this project:

Quality Assurance/Quality Control (QA/QC) Plan Basis of Design (BD) - 10% - In addition to the requirements in PG-18-15, a Basis of

Design is required. Basis of Design is a narrative presentation of facts, sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details, and their ultimate presentation in the final drawings and specifications, will be based on sound architectural and engineering decisions.

Conceptual drawings of the planned design and the initial cost estimate will additionally be included.

Schematic Design (SD)- 35% Design Development One (DD) – 65% Construction Documents (CD)- 95% Final Bid Documents (Bid)

DRAWING FORMAT: All drawings shall adhere to VA project software requirements for Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2019 or the latest version available to Butler VAMC.

The A/E shall provide a computer 3D model and prepare various 3D renderings to present to http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/projReq.asp

VA throughout the design phase to adequately represent architectural, civil, structural, and, mechanical/electrical/plumbing (MEP), site conditions and other items in the design to aide with facility visualization and contractor coordination.

The project BIM model minimum requirements shall be developed to include the systems described below as they would be built, the processes of installing them and to reflect record drawing conditions (possibly incorporating into the Butler VAMC Master Record Drawing – pending facility expertise).

The deliverable model at the SD, DD and CD design phases shall be developed to include as many of the systems described below (but not limited to) as are necessary and appropriate at that design phase.

Architectural/Interior Design Square Footage/Volume Room Names and Numbers Architectural Schedules Architectural Specialties and Woodwork Doors Windows Louvers Roof Floors Ceilings Vertical Circulation Walls/Curtain Wall Sizes, Shapes, & Material

Data General Signage Schedules Furniture Equipment Structural Foundations

Shafts and Pits Mechanical

HVAC

Plumbing Electrical/Telecommunications Power and Lighting Steam Distribution Other Engineering Data as Required Exterior Building Information Nurse Call System Asbestos/Hazardous Material Info Security System Information (Access Control, Security Cameras, Panic Alarms, Overhead Paging)

Life Safety Information (Fire Extinguishers, Wall Ratings, Door Ratings, Fire Protection/Alarms)

Departmental Ownership (By Common Name, Capital Asset Inventory Department Definition and Strategic Capital Investment Program Department Definition)

SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk Revit Project (.rvt) files are acceptable.

Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C.

'794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The A/E shall be responsible for providing:

Meeting/Conference Minutes VA Butler’s desire is that status meetings will be held at a two-week interval during the design phase. This will be discussed at the initial Status Update Meeting to ensure it is mutually agreed to by the contractor, VA Station personnel and the Post-Award Contracting Officer/Contracting Specialist. Agendas and other required documents for all subsequent Status Update Meetings will be provided to the Post-Award Contracting Officer/Contracting Specialist and COR a minimum of 24-hours in advance of the meeting. Meeting minutes for all formal meetings and conferences held with the VA shall be submitted within three (3) calendar days of the meeting or conference and at a minimum shall include the following:

a. Project name, project number, Meeting Name

b. A summary of the meeting including all participants

c. A Submittal Log of all submissions (i.e., QA/QC, BD-10%, SD-35%, etc.) - updated for each meeting.

d. A RFI log that shall be updated for each meeting.

e. A current, updated list of Action Items and responsible party for each action listed.

f. List any actions, events or concerns that may potentially delay the completion date of the project. If any are present, the contractor shall notify the Post-Award CO/CS and COR prior to the meeting via email.

g. Two weeks look ahead schedule.

h. Documents in any of the electronic formats listed above.

Construction Cost Estimates Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above.

Submission Requirements Quality Assurance/Quality Control (QA/QC) Plan

All documents in any of the electronic formats listed above.

Basis of Design (BD)

All documents in any of the electronic formats listed above.

Two (2) half-size paper bond sets of drawings – 2 to VA

Schematic Design (SD)

Two (2) half-size paper bond sets of drawings – 2 to VA Two (2) paper bond sets of specifications – 2 to VA

Two (2) paper bond sets of investigation reports, design calculations, space http://www.section508.gov/ http://www.cfm.va.gov/cost/index.asp planning data and cost estimate - 2 to VA

Design Development (DD), and Construction Documents (CD)

Memo annotating what was not upgraded and corresponding justifications.

One (1) full size paper bond sets of drawings - 1 to VA Two (2) half-size paper bond sets of drawings – 2 to VA Two (2) paper bond sets of specifications – 2 to VA Two (2) paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction statement of work (SOW) and cost estimate - 2 to VA

Final Bid Documents (Bid)

PDF files of drawings, specifications, and any miscellaneous design analysis documents such as submittal log and physical security compliance report.

Certified memo annotating what areas/times were not upgraded and the corresponding justifications.

Certified memo that the A/E design is independent of future projects and includes all equipment required for the project to be activated/full functional.

Word and PDF files of specifications.

Revit and AutoCAD files of drawings.

One (1) full size paper bond sets of drawings - 1 to VA Two (2) half-size paper bond sets of drawings – 2 to VA Two (2) paper bond sets of specifications – 2 to VA One (1) paper bond sets of investigation reports, design calculations, space planning data, construction schedule, construction SOW and cost estimate - 1 to

VA

PROJECT SCHEDULE/PERIOD OF PERFORMANCE: The A/E shall perform Part One Services/Design Phase work according to the schedule shown below. The A/E is also responsible for following specification Section 01 32 16.10 Architectural and Engineering CPM Schedules, which is located in SOW ATTACHMENT 3 - Design Schedule (CPM). If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

Administrative Time 14 calendar days after receipt of Notice of Award

QA/QC Submittal & Basis of Design (BD) 10% Submittal

20 calendar days after end of Administrative Time

QA/QC and BD 10% Submittal Review Meeting

14 calendar days after VA receipt of QA/QC & BD 10% Submittals on Fri 3/31/23 - A

35% SD Submittal 45 calendar days after acceptance of QA/QC & BD 10% Submittals on Fri 4/21/23 – B

35% SD Review Meeting 14 calendar days after receipt of 35% SD Submittal on Fri 6/23/23 - C

65% DD Submittal 30 calendar days after VA acceptance of 35% SD Submittal on Thu 7/13/23 - D

65% DD Review Meeting 14 calendar days after VA receipt of 65% DD Submittal on Thu 8/24/23 - E

95% CD Submittal 30 calendar days after VA acceptance of 65% DD Submittal on Wed 9/13/23 - F

95% CD Review Meeting 14 calendar days after VA receipt of 95% CD Submittal on Wed 10/25/23 - G

Final Bid Documents Submittal 20 calendar days after VA acceptance of 95% CD Submittal on Tue 11/14/23 - H

Final Bid Documents Acceptance Meeting

10 calendar days after VA receipt of Final Bid Documents Submittal on Tue 12/12/23 - I

Total Part One Services/Design Phase Schedule

225 calendar days

The 225 calendar days listed in part one project schedule may fluctuate based on when 95% CD submittal meets all VA guidelines and acceptance is issued. If 95% CD submittal is not accepted due to insufficient design requirements throughout the design period and additional time is deemed necessary. It is the responsibility of the AE firm to cover all costs associated with such delays.

CONTRACT OVERSIGHT: All contracts for this project (shall be awarded by Program Contracting Activity Central - PCAC); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

The PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A/E’s performance under the design project contract. The COR shall be a representative of the Dwight D. Eisenhower VAMC Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

A COR from the Butler VAMC Engineering Service shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for Part Two Services/Construction Period Services. The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

SOW ATTACHMENTS: The following list of documents are attached to this SOW for A/E use and incorporation into the project documents:

SOW Attachment 1 - Butler Site Map with location

SOW Attachment 2 - Sensitive Infrastructure Data Classification for Official Use Only FOUO

SOW Attachment 3 - Architectural and Engineering CPM Schedules

SOW Attachment 4- VHA Directive 1061 Prevention of Healthcare Associated Legionella Disease and Scald Injury from Water Systems.

SOW Attachment 5 - VHA Directive 1013 Prevention and Control of Seasonal Influenza with

Vaccines

SOW Attachment 6 - VHA COVID-19 101 for NON-Clinical Staff-Others

SOW Attachment 7 - AUSH Visitation Memo - FINAL August 2021

Part Two Services Part Two Services/Construction Period Services (optional Line Items) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to exercise the option(s) for Construction Period Services.

Requests For Information (RFI) Requests For Information shall be returned within three (3) calendar days of submittal to the A/E for urgent requests and seven (7) calendar days for standard requests.

Submittal Reviews Submittal reviews shall be returned within seven (7) calendar days of submittal to the A/E unless it is deemed a priority request.

Site Visit Reports Site visit reports shall be submitted within seven (7) calendar days of the visit. All documents in any of the electronic formats listed above.

Modification/Change Order Requests Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven (7) calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings Record drawings shall be delivered to the VA within thirty (30) calendar days after VA acceptance of the construction project. Autodesk Revit Project (.rvt) format and AutoCAD (.dwg) format.