Attachment 1-SOW Scrubs Dispenser for RMRVAMC.pdf

DEPARTMENT OF VETERANS AFFAIRS

Rocky Mountain Regional (VAMC)

1700 N Wheeling St Aurora, Colorado 80045

STATEMENT OF WORK (SOW)

3/28/2023

PROJECT TITLE: Lease of Scrub Automation System Dispensers – Rocky Mountain Regional

VAMC

GENERAL:

The Rocky Mountain Regional VAMC has provided quality healthcare for our Colorado veterans since 1951. This facility is part of VISN 19 - the VA Rocky Mountain Network. The Rocky Mountain Regional VA Medical Center is located at 1700 N Wheeling St., Aurora CO. 80045.

SCOPE OF WORK:

Leased scrub equipment will be required at the Rocky Mountain Regional VA Medical Center effective September 22, 2023. Contractor will deliver and install equipment as required.

Contractor will provide equipment training to EMS linen staff.

Lease of the Scrub Automation System Dispensers including the following specifications:

SPECIFICATIONS:

a. System must have a small footprint to fit in locker rooms or hallways. Depth must not exceed 18”.

b. System dispensers must not move the garment during transaction for improved reliability.

c. System dispenser must take a complete set of scrubs (top and bottom) per slot.

d. System receivers must have capability to hold up to 120 soiled sets to reduce trips to empty receivers.

e. System must be web-based so anyone with security clearance can access from a computer.

f. System software must contain “Optimization” report that ensures system is stocked with appropriate sizes.

g. System dispenser must not take longer than 10 minutes to fill.

h. System dispenser must have a “Dispense Time” of 3 seconds or less.

SPECIFICATIONS CONT.

i. System must allow efficient loading of the dispenser with 100% of scrub suit slots exposed during loading.

j. Loading process and folding of scrubs must be identical for each model of dispensers.

The process of folding scrubs and loading dispensers must be identical for each model to ensure efficiency and performance.

k. All models must dispense scrubs the same way to ensure users satisfaction.

l. System must be able to automate scrub distribution and have the capability to add automation to control linen.

m. System must have camera in returned soiled machine.

n. System must be able to run reports for usage, dispensing, and ability to monitor slots when empty or full to include continuous 5 second update capability.

System is required in the following areas of the Rocky Mountain Regional VA Medical Center 1700 N Wheeling St., Aurora, CO. 80045:

Inpatient Building South (3rd floor) - 1 each dispenser, 1 each remote receiver, packer, video.

Inpatient Building South – (Service Level) - 1 each dispenser, 1 each remote receiver, packer, video.

Diagnostic and Treatment (3rd floor) - 2 each dispenser, 2 each remote receiver, packer, video.

Diagnostic and Treatment (3rd floor) – 1each dispenser/receiver MV unit.

Diagnostic and Treatment (2nd floor) - 1 each dispenser, 1 each remote receiver, packer, video.

Diagnostic and Treatment (Service Level) - 1 each dispenser, 1 each remote receiver, packer, video.

Linen Services – 1 each Web-Based Management Software.

Systems for the Rocky Mountain Regional VA Medical Center will be base plus three (3).

TYPE OF CONTRACT

Non-Personal services contract: fixed price that include one base year and three (3) option years.

CONTRACTOR FURNISHED EQUIPMENT AND HUMAN RESOURCES

The Contractor shall furnish scrub dispensing and receiving equipment with all necessary materials to perform work required under the “Scope of Work”.

The Contractor shall furnish adequate human resources with the technical experience and knowledge to satisfactorily complete all performance requirements.

The Contractor shall coordinate work efforts with the Contracting Officer’s Representative (COR) or the designated SME on site.

The Contractor shall provide to the Contracting Officer adequate insurance documents that will cover possible accidents or damage during the performance of the scope of work requirements.

GOVERNMENT FURNISHED ITEMS

The Contractor may utilize government utilities available at Rocky Mountain Regional VAMC Aurora, Colorado. The Contractor’s responsibilities are to arrange or coordinate with the COR to meet the requirement thereof.

HAZARDOUS WASTES

Hazardous waste generated in the performance of this requirement shall be disposed of in accordance with Federal, State and Local regulations

POINTS OF CONTACT (POC)

The POC’s for this requirement are Jason R. Lelm, EMS Service Chief, Rocky Mountain Regional VAMC, Aurora, Colorado, 720-355-3507, jason.lelm@va.gov and Louis Cech, Textile Operations Supervisor, Rocky Mountain Regional VAMC, Aurora, Colorado 720-723-6957, louis.cech@va.gov as an alternate. Communications will include both POC’s.