Attachment 1_SOW Oxford Repair Boilers 2025_Redacted.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Repair Boilers in B-1 Asset ID 640800B001

National Sedimentation Laboratory Oxford, MS

Prepared by:

April 2025

STATEMENT OF WORK

Construction

1.0 PROJECT: Project Title: “Repair Boilers, Building 1” at the USDA, ARS, National Sedimentation Laboratory at Oxford Mississippi

2.0 PROJECT CONTACT PERSONS:

Email:

LOCAL POINT OF CONTACT (POC):

USDA, ARS NSL

598 McElroy Drive Oxford, MS 38655

Email:

ADMINISTRATIVE OFFICER (AO):

USDA, ARS NSL

598 McElroy Drive Oxford, MS 38655

LAB DIRECTOR:

Email:

USDA, ARS NSL

598 McElroy Drive Oxford, MS 38655

ENGINEER PROJECT MANAGER (EPM)

Email:

USDA, ARS, SEA Facilities EPM 141 Experiment Station Road Stoneville, MS 38776

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

4.0 PROJECT REQUIREMENTS:

The project is located at the USDA ARS National Sedimentation Laboratory, 589 McElroy Drive, Oxford, MS 38655.

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

4.1 PRICE SCHEDULE:

a. The contract line item shall include all work described in 4.2 Description of Work.

4.2 DESCRIPTION OF WORK:

4.2.1 Background and Objective – Building 1 has two boilers that are part of the HVAC system that serves the offices and labs in the 1957, 1967 and 1987 wings of building 1. The current system is not able to hold water temperature and fails to ignite. The objective of this project is to repair both existing boilers and restore the heating water system to proper working order.

4.2.2 Line Item 0001: The Boiler repair work shall consist of the following for both existing boilers:

• Replacing pilot assembly

• Replacing main burner probe

• Replacing HoneyWell controllers

• Disposing of old/broken items

4.3 Government Furnished Equipment\Services

a. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Site Visit: Vendors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions that are readily observable.

5.3 Registration: Contractor must be registered in System for Award Management, (SAM), and STATUS MUST BE ACTIVE, prior to submitting a quote. Registration can be obtained through:

https://www.sam.gov/

5.4 Existing Installations / Demolition: Contractor shall coordinate demolition of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain all safety devices as may be required to protect pedestrian and vehicle traffic in close proximity to the work.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during demolition, the Contractor shall obtain approval for such shutdown from the COR three working days prior to the need.

5.8 Cleanup: The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.9 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. Release of liens.

b. Employee payroll\time sheets

c. Invoice

6.0 PROJECT SCHEDULE: The government will provide access to the facility during normal business hours 0800 to 1630 Monday – Friday except federal holidays. The Contract time for this project is 30 calendar days.

7.0 PHOTOS:

Figure 1 - Boiler #1

Figure 2 - Boiler #1 Data Plate

Figure 3 - Boiler #1 HoneyWell Control

Figure 4 - Boiler #1 Control

Figure 5 - Boiler #2

Figure 6 - Boiler #2 Data Plate

Figure 7 - Boiler #2 HoneyWell Control

Figure 8 - Boiler #2 Control