Attachment 1 - SOW Mini-JOC_DRAFT.docx

STATEMENT OF WORK (SOW)

Mini Job Order Contract (JOC) 5 January 2023

C.1 Scope. The contractor shall provide all labor, materials, supplies, equipment, and management necessary to perform the Mini Job Order Contract (JOC) for Directorate of Public Works (DPW) Fort Jackson, Columbia, South Carolina. The services are for minor construction and real property maintenance and repair. Construction, maintenance and repair include but are not limited to the following systems and disciplines:

C.1.1.1 The mission of the Engineering Division (EPSD) of the DPW is to provide real property facility design, maintenance, repair and minor construction support. Work takes place in buildings and on grounds, on roads, in ancillary facilities, on above and underground utilities, and on training lands/ranges located on Fort Jackson. Engineering Division promotes energy and water conservation and follows strict environmental accountability while providing oversight of construction, maintenance and repair activities.

C.1.1.2 Exclusive of the program management functions, the Contractor may utilize subcontractors or consultants identified in the accepted proposal, or subsequently approved by the Contracting Officer (KO) in advance of performing any of the functions required within the specific task orders.

C.1.1.3 Task orders issued under this Contract shall be Firm-Fixed Price with a dollar value of less than Simplified Acquisition Threshold (SAT). The Contractor shall be responsible for acquiring the latest version of applicable regulatory or agency guidance, including but not limited to, the referenced documents cited in this Section of this Solicitation and/or subsequent task orders issued after award of the Contract, unless otherwise specified.

C.1.1.4 Contract requirements outlined in this Section are incorporated into each task order unless otherwise specified in the individual order. The Contractor, operating as an independent Contractor and not as an agent of the Government, shall provide all labor, materials, travel, facilities, and equipment, and perform all work identified in each individual task order. The Contractor may be required to perform work under multiple task orders at different sites simultaneously. The Contractor shall be cognizant of all appropriate laws, regulations, and guidance. The Contractor shall ensure that all work activities performed by his personnel, subcontractors, and suppliers are executed as required by these laws and regulations. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the KO and the Contracting Officer's Representative (COR) by written notice. Nothing in this contract shall relieve the Contractor of his responsibility to comply with these laws and regulations. Any conflicts between laws/regulations and contract/task order requirements shall be brought to the attention of the KO and COR.

C.2 Background Information.

C.2.1 Location. Fort Jackson, which includes more than 52,000 acres and all facilities, lies in the Midlands of SC within the City of Columbia (State Capitol) limits. The distances by highway from Fort Jackson, SC to principal cities and towns are as follows:

C.2.2 Primary access to Fort Jackson and City of Columbia, SC is via Interstate 77. Fort Jackson’s main entrance is Gate 2 with access from the Forest Drive exit off I-77. Fort Jackson is incorporated into the City of Columbia, SC and consists of the following generalities:

· Total acres – 52,261

· Buildings – 1,319 @ 10,748,591 Sq Ft

· Structures (all types) 2549

· Paved roads – 124 miles

· Unpaved roads – 133 miles

· Electrical lines – 359 miles

· Ranges - 73

C.2.3 “Victory Starts Here”. Fort Jackson is the largest and most active initial Entry Training Center in the U.S. Army, training 50 percent of all Soldiers and nearly 60 percent of the women entering the Army each year. The primary mission is to provide the Army with trained, disciplined, motivated and physically fit warriors who espouse the Army’s core values and are focused on teamwork. Accomplishing that mission means training more than 44,000 Basic Combat Training and Advance Individual Training Soldiers every year. The post has other missions as well. Fort Jackson is home to the US Army Soldier Support Institute, the Armed Forces Chaplaincy Center and the National Center for Credibility Assessment.

The Fort spans more than 52,000 acres, includes more than 73 ranges /field training sites and

1,100 buildings. Facilities that have been completed in recent years include the US Army 81st Regional Support Command, the Army Drill Sergeant School, family housing, and a renovated museum. Soldiers, Sailors, Airmen, marines, civilians, retirees and family members made up the Fort Jackson community, which continues to grow in numbers and facilities. An additional 20,000 Soldiers attend courses at the Soldier Support Institute, Chaplain Center, and School and Drill Sergeant School annually. More than 3,500 active duty Soldiers and their family members are assigned to the installation and make this are their home. Fort Jackson employs 3,500 civilians and provides services for more than 46,000 retirees.

Located in the heart o the Midlands region of South Carolina, Fort Jackson was incorporated in the city of Columbia in October 1968 and is midway between New York and Miami. Columbia is the only southeastern US city with boasts direct access to three interstate highways, Interstate 20, Interstate 26 and Interstate 77, and indirect access to two addition interstates within 100 mile, Interstate 26 and Interstate 95. Average temperatures in the region range from a high of 92 degrees in July to a low of 35 in January. Annual rainfall averages around 48 inches.

C.3 Codes /Standards. All work in this contract shall conform to the most currently applicable local, Army, federal and state environmental laws and regulations as amended, as well as accepted professional practices. It is the Contractor’s responsibility to obtain and maintain the current applicable documents. The list includes, but is not limited to, the documents provided below. Army Regulations are available from the US Army Publication web site: http://www- usapa.army.mil.

C.3.1 Army Regulations (AR)

· AR 200-1 Environmental Protection and Enhancement

· AR 200-2 Environmental Analysis of Army Actions

· DA Pam 415-15 Army Military Construction Program Development and Execution

· AR 200-3 National Resources - Land, Forest, and Wildlife Management

· AR 200-4 Cultural Resources Management

· DA Pam 385-64 Ammunition and Explosives Safety Standards

· AR 420-1 Army Facilities Management

· AMC-R 385-100 U.S. Army Material Command Safety Manual

C.3.2 Code of Federal Regulation

· CFR 10, Code of Federal Regulations, Energy

· CFR 29, Code of Federal Regulations, Labor

· CFR 32, Code of Federal Regulations, National Defense

· CFR 36, Code of Federal Regulations, Parks Forests and Public Property

· Code of Federal Regulations (CFR) 40, Parts 60, 61, 85, 86, 87, 110, 112, 125, 129, 141, 173, 225, 243, 260 through 271, 280, 300, 355, 761, and 763

· CFR 49, Code of Federal Regulations, Transportation

C.3.3 Federal Environmental Statutes

· Asbestos Hazard Emergency Response Act

· Clean Air Act

· Comprehensive Environmental Response, Compensation, and Liability Act

· Emergency Planning and Community Right to Know Act

· Endangered Species Act

· Federal Insecticide, Fungicide and Rodent-cide Act

· Federal Water Pollution Control Act

· National Environmental Policy Act

· National Historic Preservation Act

· National Oil and Hazardous Substances Pollution Contingency Plan

· Noise Control Act

· Occupational and Safety and Health Act

· Quiet Communities Act

· Resource Conservation and Recovery Act

· Safe Drinking Water Act

· Superfund Amendment and Reauthorization Act

· Toxic Substances Control Act

C.3.4 [Reserved]

C.3.5 [Reserved]

C.3.6 Other Documents

· Americans with Disabilities Act, Accessibility Guidelines for Building and Facilities

· American Society of Heating and Air Conditioning Engineers (ASHRAE) Standards

· National Electrical Code

· National Environmental Balancing Bureau (NEBB) (Commissioning Procedural Standards)

· National Electrical Safety Code

· NFPA 13 Standard for the Installation of Sprinkler Systems

· NFPA 24 Standard for the Installation of Private Fire Service Mains and Their Appurtenances

· NFPA 72 National Fire Alarm and Signaling Code (2010)

· NFPA 101 - Life Safety Code (2009)

· NFPA 70 National Electrical Code (2011)

· NFPA 780 Standards for the Installation of Lighting Protection Systems (2011)

· UFC 3-501-01 Electrical Engineering 03 Feb 2010

· UFC 3-520-01 Interior Electrical Systems 03 Feb 2010

· UFC 3-530-01 Design: Interior, Exterior Lighting and Controls 22 Aug 2006

· UFC 3-550-01 Exterior Electrical Power Distribution 03 Feb 2010

· UFC 3-580-01 Telecommunications Building Cabling Systems Planning and Design Jun 2007

· UFC 3-600-01 Fire Protection Engineering Facilities 26 Sept 2006, Change 1, 14 July 2009

· UFC 4-021-01 Design & O&M: Mass Notification Systems, 9 Apr 2008

· UFC 4-0-01 DOD Minimum Antiterrorism Standards for Buildings

· Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA) HVAC Duct Construction Standards

· Uniform Building Code

· Uniform Mechanical Code

· Uniform Plumbing Code

C.3.7 Availability of Documents.

C.3.7.1 Federal Statutes, Department of Army (DA) Regulations, and Executive Orders are available through commercial sources or the U.S. Government Printing Office, Washington, DC 20402, www.gpo.gov.

C.3.7.2 Environmental Protection Agency (EPA) pamphlets and documents are available from the EPA Region IV, Atlanta GA. www.epa.gov/aboutepa/region4.

C.3.7.3 South Carolina State Statutes and Regulations are available through the South Carolina Department of Health and Environmental Control, 2600 Bull Street, Columbia SC 29210, www.scdhec.gov.

C.4 Government-Furnished Property and Services.

The Government will provide contractors an area where they can place a mobile office and have access to utilities at the Contactor’s expense. In cases where the Contractor must store or park his vehicles or equipment while performing project work (lay down area), he will be directed where he can park his vehicles by the COR, Building 2562 Essayons Way, (803) 751-6979.

Existing information in the Engineering Division, DPW files and the results of previous site investigations or designs will be made available to the Contractor. The vault containing the files is in DPW Headquarters building, 2562 Essayons Way.

C.5 Contractor-Furnished Items/Materials/Services/Office.

C.5.1 Materials.

The Contractor shall provide all materials and services required to perform the work described in the individual Task Orders. The Contractor shall provide a detailed breakdown of the costs associated with materials and or services. Actual requirements will be determined during the scoping and negotiation phase for each Task Order. All equipment, materials, parts, supplies, and system components must be new. The contractor may not install previously used items unless prior approval is gained through the KO.

C.5.2 Equipment

The Contractor shall provide all equipment (including operation and maintenance) unless otherwise specified in the Task Orders for performing work on this contract. This shall include, but are not limited to, the following items: backhoe, crane, trucks, and suitable subsurface drilling/excavation equipment to conduct site assessments or foundation investigations, including appropriate survey equipment. All remediation equipment, soil hauling services, and backfill contaminated soil disposal shall be performed by the Contractor.

C.5.3. Supervision.

The Contractor shall provide adequate supervision on every site that the contractor is performing work. No single Superintendent shall exceed 4 Job Orders at one time this applies to Job Orders of $70,000 and less. No single Superintendent shall exceed 2 Job Orders for Job Orders $70,001 and higher.

C.6. JOC System Requirements.

C.6.1 Pricing Methods.

C.6.1.1. COST ESTIMATING SOFTWARE REQUIREMENTS: Comment by Adams, Jamar M CIV USARMY IMCOM (USA): If software changed let's list it here

C.6.1.1.1. The Contractor shall purchase, maintain, and use the latest version of RSMeans data (by Gordian) via website https://www.rsmeansonline.com/. The Contractor shall purchase all annual maintenance plans and upgrades and use them as soon as they are ready for the life of the contract. The Contractor shall use RSMeans data (by Gordian) to estimate and submit all estimates, both electronically and paper.

C.6.1.1.2. Information on this software and pricing can be obtained by emailing joseph.r.williams38.civ@army.mil; let them know this is for the Fort Jackson, SC mini-JOC contract. FAR Part 51 allows the KO to issue a Letter of Authorization to give RSMeans data (by Gordian) permission to provide the awarded contractor with GSA pricing. You will need to request, obtain and submit this to Gordian should you be the successful contractor.

C.6.1.1.3. The Contractor will have all software fully operational within twenty-one (21) calendar days of contract award. The Contractor shall also provide an on-site trained software installer whenever problems are experienced with installing upgraded software.

C.6.1.1.4. The Contractor shall provide bi-annual training for no more than fifteen (15) Government personnel on the Gordian e4Clicks software. This training will take place at Fort Jackson, SC during the initial start up of the contract. The Contractor shall also provide additional training sessions for each subsequent option year. Training will be conducted at or near Fort Jackson, SC, with approval of the KO. All training classes shall be completed within the first 30 calendar days of the award and start of each subsequent option years or as coordinated with the KO. Annual training shall consist of three (3) full days of training.

C.6.1.1.5.

C.6.1.2. DEFINITIONS

C.6.1.2.1. Unit Price Book (UPB): The list and price information for all pre-priced items covered in this contract. The UPB shall include the base cost pricing from the RSMeans Assemblies, RSMeans Facilities Cost Data and the RSMeans Master Composite Cost Data Guides – consisting of Building Construction, Electrical, Mechanical, Plumbing, Green Book, Interior, Site Work & Landscape, Concrete & Masonry and Heavy Construction Cost Data. The UPB shall also include RSMeans trades line items, selective demolition line items, removal and replacement line items, average line items, and Government Furnished Materials line items.

C.6.1.2.2. Line item: An item or system denoted in the UPB by a unique line item number.

C.6.1.2.3. Bare costs: The cost of a line item without any multiplier.

C.6.1.2.4. Multipliers: All factors added to the bare cost pricing of the UPB. This includes the City Cost Index (CCI) and the Contractor’s coefficients.

C.6.1.2.5. Pre-priced line item: A line item from the UPB with approved changes.

C.6.1.2.6. Non-pre-priced line item (NPI): A line item that is not a pre-priced line item.

C.6.1.2.7. Conventional line item: A line item listed directly from an RSMeans Cost Data Guide(s).

C.6.1.2.8. RSMeans trades line item. These are the bare cost hourly rates found in the back of the annually published RSMeans hardback books.

C.6.1.2.9. Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

C.6.1.2.10. Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the

Contractor will locate the line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material and equipment, and the remaining labor amount will be multiplied by 150%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

C.6.1.2.11. Average line item: An item that is created by using a minimum and maximum line item. If an average line item can be found in the UPB, that line item will be used. If there is no line item for an average, but there is a line item for minimum and maximum and the average line item is applicable the contractor will locate the two line items, the minimum and the maximum in the UPB. Then the Contractor will create an alternate pre-priced line item using the average total cost of the two line items. This will be used as a means to create an average line item when none exists. This line item will be pre-priced. If the minimum and maximum line item cannot be found in the UPB, the average line item will be an NPI.

C.6.1.2.12. Government Furnished Materials (GFM): On occasion, the government may choose to supply the Contractor with materials to accomplish project requirements. If this occurs, the line item prices for labor and equipment only will be used. They are considered as pre-priced.

The Contractor will not adjust the labor and equipment pricing. The materials are to be cared for by the Contractor, and excess materials are to be returned to the government.

C.6.1.2.13. All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental fasteners, such as, nails, screws, bolts, weldments, connectors, and adhesives are included in the bare material cost. Unless specifically omitted in the UPB line item description, testing, adjusting, balancing, and start-up of installed equipment is included in the unit price line number cost found in the UPB. Line items are for end finishes. For example, the line item price for concrete broom finish included all finishes necessary to result in the broom finish.

C.6.1.2.14. The UPB prices certain line items with a “Minimum labor/equipment charge.” This minimum charge is often the price a tradesman would charge to make a special visit to perform that work. If the contractor is already on-site and the minimum is met, then this item shall not be used as an adjustment to the Unit Price line items.

C.6.1.2.15. All line item prices assume the installation of the material under normal working conditions. This includes working from scaffolding when appropriate. In other words, the productivity for brick veneer is based upon working not only from the ground, but also from working on scaffolding. Therefore unless the division has specific height exceptions, no allowance or change to the unit price is required for working at different heights. The cost to rent and erect the scaffolding is required. All scaffolding line items are based upon a one month rental of the scaffolding. Scaffolding is measured by the square foot of face area where the work is being performed (working height in feet multiplied by the length of the wall in feet) or, in the case of when scaffolding must be erected inside a structure in Order to access the ceiling, by the cubic feet (volume) of the actual scaffolding components. Scaffolding is priced separately.

There are line items for the material costs and line items for erection/dismantling. It is not appropriate to use the scaffolding line items separately for each subcontractor. Scaffolding should be applied to the job cost once, and the subcontractors are “allowed” to use it.

C.6.1.2.16. Line items for mobilization and demobilization are for one or the other unless noted otherwise. Normally, a piece of equipment will need to be mobilized and demobilized.

Therefore, the line item would normally be included twice per piece of equipment used. Small equipment placed in rear of truck or towed by a pickup truck is limited to those items included in the RSMeans crews.

C.6.1.3. PRICE DETERMINATION

C.6.1.3.1. CITY COST INDEX (CCI): The CCI will be applied directly to the bare cost of each line item.

C.6.1.3.1.1. The CCI for Task Orders at Fort Jackson will use the quarterly published CCI for Columbia, SC.

C.6.1.3.1.1.1. City Cost indexes are published around the middle of each of these months: February, May, August, and November.

C.6.1.3.1.2. Conventional line items will use the Weighted Average Total CCI.

C.6.1.3.1.3. The RSMeans trades, selective demolition, removal and replacement, average, and GFM lines items will be summated and multiplied by the most current quarterly published Weighted Average Total CCI.

C.6.1.3.2. PREPRICED LINE ITEMS: Bare cost line items from the UPB will be summated with the CCI applied as described above. The appropriate coefficient shall then be applied to the total. This is the pre-priced line item total.

C.6.1.3.3. NON-PREPRICED LINE ITEMS: The non-pre-priced line items shall be summated and the appropriate coefficient applied. This is the non-pre-priced line item total.

C.6.1.3.4. FINAL PROJECT PRICE: The summation of the pre-priced and non-pre-priced line item totals shall result in the final project price.

C.6.1.4. COST ESTIMATE ORGANIZATION: Cost Estimates will be comprised of three sections: 1) Division Summary, 2) Totaling Components and 3) Line Item Estimate.

C.6.1.4.1. SECTION 1, DIVISION SUMMARY: This section shall include the RSMeans pre- priced divisions, Trades, Assemblies and Alternates (both pre-priced and non-pre-priced). These items shall make up the Bare Total. No markups shall be applied at this level. (CCI’s shall be applied as described above.)

C.6.1.4.2. SECTION 2, TOTALLING COMPONENTS: This section includes totaling components setup for all applicable markups, including contractor coefficients. (CCI’s shall be applied as described above.)

C.6.1.4.3. SECTION 3, LINE ITEM ESTIMATE: This section shall include all of the estimate line items. The report shall include a sequential line item number, full RSMeans item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all RSMeans pre-priced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies and Alternates, both pre-priced and non-pre-priced. (CCI’s shall be applied as described above.)

C.6.1.4.3.1. All non-pre-priced line items will be submitted with three independent price quotes including line item number, description, material, labor, and equipment breakdowns. List the supplier names and telephone numbers for each non-pre-priced item. Do not apply any type of markup to these line items.

C.6.1.5. PREPRICED UNIT PRICE BOOK

C.6.1.5.1. UNIT PRICE BOOK (UPB): The UPB shall consist of the most current RSMeans Facilities Cost Data and the RSMeans Master Composite Cost Data Guides – consisting of Building Construction, Electrical, Mechanical, Plumbing, Green Book, Interior, Site Work & Landscape, Concrete & Masonry and Heavy Construction Cost Data. This guide shall be provided in two formats (as described below): bound RSMeans’ hard copy books and electronic software database to be used by the cost estimating software. All costs used from the databases shall be bare costs; the Assemblies guide will be used by the government only.

C.6.1.5.1.1. All bound volumes, electronic databases, and software licenses shall be provided by the Contractor to the Government, and will remain the property of the Government.

C.6.1.5.1.2. The following Subdivisions/Major Classifications, as contained in any of the RSMeans bound or electronic databases shall not be used as line items in pricing Task Orders isued under this contract.

C.6.1.5.1.2.1. Subdivision 01-31 – Project Management and Coordination, excluded in its entirety C.6.1.5.1.2.2. Subdivision 01-32 – Construction Progress Documentation, excluded in its entirety.

C.6.1.5.1.2.3. Subdivision 01-41 – Regulatory Requirements, excluded in its entirety.

C.6.1.5.1.2.4. Subdivision 01-52 – Construction Facilities, excluded in its entirety.

C.6.1.5.1.2.5. Subdivision 01-54-39 – Construction Equipment, excluded in its entirety.

C.6.1.5.1.3. No informational portion of RSMeans books (introduction, chapter tips, etc) shall be construed as permitting cost changes or deviations from the RSMeans line items used for the UPB.

C.6.1.5.2. The Contractor shall provide the following copies of software, electronic databases, and hard copy books for the Government.

C.6.1.5.2.1. Provide eight (16) network licenses of e4Clicks Premier Project Estimator.

C.6.1.5.2.2. Provide eight (16) electronic database licenses of the RSMeans Assemblies Cost Data.

C.6.1.5.2.3. Provide eight (16) electronic database licenses of the RSMeans Facilities Cost Data.

C.6.1.5.2.4. Provide eight (16) electronic database licenses of the RSMeans Master Composite Cost Data.

C.6.1.5.2.5. Provide two (02) each RSMeans Assemblies hard copy books for the government.

C.6.1.5.2.6. Provide two (02) each RSMeans Facilities hard copy books for the government.

C.6.1.5.2.7. Provide two (02) complete set(s) of RSMeans Master Composite hard copy books for the Government.

C.6.2 Contractor Coefficients.

The contractor's coefficient for base year and option years will be a loaded fixed unit price rate that will consist of the direct and indirect costs; general and administrative expenses to perform and complete each project task, and to plan, operate and manage the contract. This includes licenses, permits, fees, insurance, taxes, environmental compliance’s, clean-up, protection and moving of government property, quality control, bonding (See Para. C.6.5. Bonding), site office, mobilization, as-built drawings, and profit. The Contractor shall compute the value of the pre- priced work by multiplying the appropriate coefficient(s) times the unit prices in the UPB.

C.6.3 Non Pre-priced Work.

Line items not covered in the pre-priced UPB but within the scope and general intent of the contract and necessary to complete the requirements of a specific task order may be negotiated and incorporated into the task order by the KO. These non-prepriced line items (NPI’s) shall only be allowed if the Government deems that an appropriate line item is not provided by the pre-priced UPB. To permit recurrent use, a non-pre-priced line item must be incorporated by supplemental agreement into the non-pre-priced UPB. This may be done at any time during the contract period. Environmental compliance requirements and moving of property which are not very minor/incidental can be proposed as Non Pre-Priced work.

C.6.4 UPB Modifications.

During the life of the contract, the KO and the Contractor may negotiate to add new items to the UPB. The items must be within the scope and general intent of the contract and not previously covered. The negotiated unit price shall reflect the UPB year and location. The item shall be assigned a line item number and the negotiated price shall be divided by the current coefficient, so that after the coefficient is applied, the price will be consistent with the UPB.

C.6.5 Bonding.

The contractor shall have sufficient bond coverage during the course of the contract. All costs (specifically including bond premiums) shall be included in the coefficient. If the estimated annual maximum value is exceeded, FAR 28.102-2 (a) and (b) apply. Since all costs associated with bonding shall be included in the coefficient, there will be no separate repayment(s) for bond premiums.

C.6.6 Annual Adjustment for Option Years.

Pricing for this contract is based on the e4Clicks Cost Database. This publication is updated annually. The coefficient does not change over the course of the contract unless the Contractor proposed different coefficients in the option years. The Contractor shall generate cost estimates when the TO is awarded. The contractor will be responsible for maintaining and updating the UPB. No adjustment to the established option year coefficients will be made unless the Davis Bacon Act influences the prices.

C.7 Submittals.

The Contractor shall submit 4 complete sets of; shop drawings, certificates of compliance, user selected items, laboratory test reports, warranties, and other items specified in the TO on ENG Form 4025. The Government may request catalog cuts or equipment data as needed. The contractor shall also provide copies of certificates of compliance as required by the TO, to show that materials meet specifications. An official of the manufacturing company shall sign each certificate, which lists the project name and location, quantity, and date of shipment or delivery. Laboratory reports submitted with certificates shall contain the name and address of the testing laboratory and date of the tests. The Government reserves the right to perform its own tests on any material. If any tests fail, previous certifications shall not relieve the Contractor from furnishing satisfactory materials.

C.8 Master Submittal List.

The Contractor shall initiate a Master Submittal List for items that he will use throughout the life of the contract. These submittals (4 sets) need be submitted and approved only once, unless the contractor substitutes a different item in its place.

C.9 Subcontractors.

The Contractor shall provide a list of subcontractors and update it monthly. The list will be submitted to the KO by the 10th day of each month.

C.10 Contractor Quality Control (CQC).

C.10.1 General. The Contractor Quality Control Plan (QCP) with which the contractor proposes to implement the requirements of the clause 52.246-12 “Inspection of Construction,” shall identify personnel, procedures, instructions, records and forms to be used. The Contractor may not begin performance under an individual task order until the Contractor’s QCP has been approved by the KO.

C.10.2 Coordination Meeting. The Contractor shall meet with the KO/COR and/or designated representatives to discuss the Contractor’s quality control system. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the Contractor’s Quality Control (CQC/QC) operations, control activities, testing, administration of the system for both on-site and off-site work and the interrelationship of the Contractor’s inspection and control with the Government’s Quality Assurance (QA). Minutes of the meeting shall be prepared by the Contractor and signed by both the Contractor and the KO/COR. The minutes shall become a part of the contract file. There may also be occasions when subsequent conferences will be called to re-confirm mutual understandings.

C.10.3 Quality Control Plan. The QCP shall include as a minimum, the following:

C.10.3.1 A description of the quality control organization, including chart showing lines of authority and acknowledgment that the CQC staff shall report to the project manager or someone higher in the Contractor’s organization.

C.10.3.2 The qualifications, duties, responsibilities and authorities of each person assigned to the QC function.

C.10.3.3 A copy of the letter to the CQC manager signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the CQC manager.

C.10.3.4 Procedures for scheduling and managing submittals, including those of subcontractors, off-site fabricators, suppliers and purchasing agents.

C.10.3.5 Control testing procedures for each specific test performed on any task order will be submitted and approved prior to start of construction on that task order. The Contractor shall provide the written qualifications and/or licenses of proposed Laboratory facilities to the KO for review and acceptance prior to use.

C.10.3.6 Reporting procedures including proposed reporting formats and distribution of the documents.

C.10.4 QUALITY CONTROL ORGANIZATION.

C.10.4.1 Contractor Quality Control System Manager: The contractor shall identify an individual, within its organization at the site of the work, who shall be responsible for overall management of CQC operations and have the authority to act in all QC matters for the contractor. The CQC System Manager shall report to someone in the company higher than the on-site project manager and shall not have duties other than CQC. The CQC System Manager’s resume and qualifications shall be provided to the KO for review and acceptance.

C.10.4.2 Personnel: A QC staff shall be maintained under the direction of the CQC System Manager to perform all QC activities. The actual strength of the staff during any specific work period may vary to cover work phase need, shifts, and rate of placement. The personnel of this staff shall be fully qualified by experience and technical training to perform their assigned responsibilities and shall be directly hired by and work for the prime contractor. The inspectors shall have no duties other than quality control. However, the inspector may perform other than CQC duties related to task orders or work elements for which he/she is not assigned QC functions. (In other words, an inspector shall not conduct QC for work he/she has accomplished.) The Contractor shall not employ subcontractors as QC personnel, inspectors or contractor project managers. The KO reserves the right to have the Contractor replace any member of the quality control staff found not to be performing assigned duties in an effective manner. See contract, FAR 52.236-5, “MATERIAL AND WORKMANSHIP” (APR 1984).

C.10.4.3 Qualifications: CQC Inspectors shall have a working knowledge of general construction. The major areas of construction are electrical, mechanical, site work, masonry, finish work and carpentry. The CQC inspectors must have sufficient proficiency in each to ensure quality workmanship is performed.

C.10.4.4 Staffing: Each task order in progress shall be comprehensively inspected at least daily and these inspections shall be documented.

C.10.5 Submittals. The CQC organization shall be responsible for certifying that all submittals are in compliance with the contract requirements.

C.10.6 Control. Contractor Quality Control is the means by which the Contractor assures itself that its construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrications, and will be the key to the proposed construction sequence. Quality control includes, as a minimum, the following functions:

· All submittals are provided to the Government for review and approval in a timely fashion.

· The supplies that are delivered are the same as the ones on the submittal.

· The supplies are in the proper condition when delivered.

· The supplies are properly stored.

· The construction equipment is correct and meets contract requirements.

· Testing provisions are reviewed and testing equipment and personnel are available and correct.

· All tests are performed at the proper time and in the proper places.

· All test reports meet contract requirements.

· The workers are cognizant of the required level of workmanship.

· Inspect each area of work to ensure the preparation for the work is correct.

· Inspect each feature of the work to ascertain that no deficient work is covered up by succeeding work.

· Inspections shall continue throughout the performance of the task order.

· Document all inspections.

· The documentation covers both conforming and defective work.

· All deficiencies are corrected and corrective measures are identified.

· Develop procedures to ensure that deficiencies do not recur.

· Develop a “punch list” for the completion inspection.

· Government officials are notified at least eight (8) working hours in advance of the proper times of inspections or tests that are required.

C.10.7 Tests

C.10.7.1 Testing Procedures The Contractor shall perform tests specified or required to verify that control measures are adequate to provide a product which conforms to contract requirements. The contractor shall procure the services of an industry recognized testing laboratory or establish an approved testing laboratory at the project site. The laboratories utilized for testing shall meet the criteria detailed in the current issues of ASTM D3740-04a, “Standard Practice for Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction,” and ASTM E329-07, “Standard Specification for Agencies Engaged in Construction Inspection and/or Testing.” The Contractor shall perform the following activities and record and verify:

1. Testing procedures comply with contract requirements.

2. Facilities and testing equipment are available and comply with testing standards.

3. Test instrument calibration data against certified standards.

4. Recording forms, including all of the test documentation requirements, have been prepared.

C.10.7.2 Testing.

C.10.7.2.1 Capability Check: The Government’s designated representative has the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician’s testing procedures and techniques.

C.10.7.2.2 Project Laboratory: The Government’s designated representative has the right to utilize the Contractor’s control testing laboratory and equipment to make assurance tests and to check the Contractor’s testing procedures, techniques, and test results at no additional cost to the Government.

C.10.7.2.3 Transportation of Samples for Testing: Costs incidental to the transportation of samples or materials will be borne by the Contractor. Costs incidental for transportation of samples of materials for test verification and acceptance testing by the Government shall be borne by the Contractor.

C.10.8 Completion of Inspection. At the completion of all work or any increment thereof established by a completion time stated elsewhere in the specifications, the CQC System Manager shall conduct a completion inspection of the work and develop a “punch list” of items which do not conform to the approved plans and specifications. Such a list shall be included in the CQC documentation, as required by subparagraph C.l.4.9 below, and shall include the estimated date by which the deficiencies will be corrected. The CQC System Manager or CQC staff shall make a second completion inspection to ascertain that all deficiencies have been corrected and so notify the Quality Assurance Evaluator (QAE). The completion inspection and any deficiency corrections required shall be accomplished within the time stated for completion of the entire work or any particular increment thereof if the project is divided into increments by separate completion dates. The completion inspection and any subsequent second inspection shall be performed before the project is turned over to the QAE as being complete. Correction of punch list deficiencies after the completion date shall be considered as late completion of the work and shall be documented as such in the Government’s official individual task order file and in the Contractor’s Performance Evaluation.

C.10.9 Records. The contractor shall maintain current records of quality control operations, activities and tests performed including the work of suppliers and subcontractors. These records shall be on the Contractor’s Daily Construction Quality Control Report Form and indicate a description of trades working on the project, the numbers or personnel working, the weather conditions encountered, delays encountered and acknowledgment of deficiencies noted along with corrective actions taken on current and previous deficiencies. The Contractor shall provide the proposed Form to the KO for review and acceptance prior to commencement of the initial task order. The Contractor shall provide the original of the report to the KO.

1. Content: These records shall include factual evidence that required activities or tests have been performed, including but not limited to the following:

2. Type and number of control activities and tests involved.

3. Results of control activities or tests.

4. Nature of defects, causes for rejection, and other pertinent information

5. Proposed remedial action.

6. Corrective actions taken.

C.10.10 Notification of Noncompliance. The KO shall notify the Contractor of any noncompliance with the foregoing requirements. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or its representative at the work site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of a claim by the Contractor for extension of time or for excess costs or damages.

C.11 Inspection.

C.11.1 Quality Assurance (QA).

Inspection and acceptance of construction will be by the Government’s QA Representative and COR. The Government’s Representatives may review the work at any time. The Contractor shall not rely on Government inspection to provide quality control.

C.11.2 Closure Inspections.

The Contractor shall advise the Government 48 hours before performing any concrete pouring, backfilling, wall covering, or test operation that will encase or cover his work. For soil compaction tests, a minimum of 72 hours notification shall be required.

C.11.3 PRE-FINAL AND FINAL INSPECTIONS

C.11.3.1 For each individual task order, the Contractor and the COR shall jointly conduct a pre- final inspection prior to the Contractor requesting a final inspection. The pre-final inspection date shall be determined by joint agreement of the parties. Any discrepancies noted during the pre-final will be corrected within five working days. If the Contractor’s Quality Control (CQC) manager determines that the discrepancies have been corrected, a final inspection may then be requested.

C.11.3.2 The Contractor shall notify the COR in writing five (5) working days in advance for a final inspection, and shall provide three (3) copies of all operation and maintenance manuals and extended manufacturer/material warranties to the Government before the final inspection.

C. 11.3.3 Pre-final and final inspections and any correction of deficiencies shall be accomplished within the task order’s period of performance.

C.11.4 ACCEPTANCE OF WORK

Prior to final acceptance of the job, the Contractor shall ensure the following:

1. Final payrolls are on file;

2. All payrolls are complete;

3. Contractor’s Standard 1-year warranty (FAR 52.246-21) is submitted;

4. All product warranties (FAR 52.246-21) are submitted; and

5. All Government property is accounted for or restitution has been made.

Final acceptance will not be made prior to the COR receiving all submissions required. Failure to submit required items could result in withholding of payment of funds on the task order.

C.12 Safety.

The Contractor shall safeguard and maintain all Government Property as well as provide for the safety and well being of personnel employed in support of this contract, including but not limited to, compliance with all Occupational Safety and Health Agency (OSHA) requirements and with Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, (which can be viewed at http://www.usace.army.mil/usace-docs), and all State, and Local regulations.

C.12.1 Safety Plan.

C.12.1.1 The contractor shall develop, implement and maintain, a Safety Plan for employees. The Safety Plan shall be submitted to the COR within 30 days from award for review and approval by the COR and the Installation Safety Office. As a minimum, the safety plan shall address;

· Purpose

· Company safety policy

· Responsibilities

· Administration

· OSHA Requirements

· Injury and Accident report procedures

· Hazard communication information (if applicable)

· Inspections and records

· Education and training to include safety meetings. Copies of all safety meeting minutes shall be provided to the COR and KO.

· Incentive awards program for safety and suggestions (if applicable)

· Fall protection plan

C.12.1.2 The safety plan shall specifically address work with asbestos, fiberglass, and lead paint. For safety and health reasons the KO reserves the right to issue a suspension of work notice IAW FAR 52.242-14.

C.12.1.3 Task Orders may require work in hazardous areas or under hazardous conditions. These areas may include hazardous materials or unexploded ordnance. The task order will identify the hazardous areas and specify any safety requirements necessary for work in the area.

C.12.2 Fire Protection.

The Contractor shall comply with Ft. Jackson Regulation 420-1 and observe all directions for fire prevention from the Ft. Jackson Fire Department. Note: Ft. Jackson Regulations are located at the army.mil intranet website http://www.army.mil/search/index.php?search=ft.+jackson+regulations.

C.13 Scheduling of Work.

C.13.1 Before commencing any of the work under an individual TO, the Contractor shall confer with the Government’s representatives (COR/KO) and agree on a sequence of procedure; means of access to premises and buildings; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and means of communications and the location of chemical latrines (if necessary) for contractor employees. Prior to commencement of any work, the Contractor shall provide the KO a construction schedule as contemplated by contract clause 52.236-15 “Schedules for Construction Contracts” utilizing the current version of Microsoft Project. The report contemplated by clause 52.236-15 shall be accomplished in a format acceptable to the Government. The Contractor shall be required to purchase and provide to Ft. Jackson DPW three (6) licenses and software for Microsoft Projects. In addition to the bar chart schedule the contractor will submit AF Form 3064, Jun 90 Contract Progress Schedule for determination of interim progress payment percentages approved by the COR/KO.

C.13.2 Furniture, window coverings (e.g., drapes, mini-blinds) and portable office equipment in the immediate area shall be moved by the Contractor and replaced to its original position upon completion of work. If the work required by the TO will not allow furniture, window coverings, or portable equipment to be replaced in its original position, the new locations shall be designated by the Government for placement by the Contractor. The Contractor shall not move information technology equipment such as computer and monitors or any personal items such but not limited to, desk lamps, books, and radios, pictures on office walls, shelves, or desks. The Government is responsible for moving and storing these types of items.

C.13.3 Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

C.13.4 The work so far as is practical, shall be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions are begun.

C.13.5 Most work will be performed in occupied areas. When feasible, the Contractor shall erect appropriate dust and noise barriers between the work site and occupied work areas.

C.13.6 The Contractor shall take all precautions to ensure that no damage will result from its operations to private or public property. All damages shall be repaired or replaced by the Contractor at no cost to the Government.

C.13.7 The Contractor is responsible for providing all work site protective barriers and site control devices in accordance with EM 385-1-1, Safety and Health Requirements this includes, but is not limited to, protective fences, protective tapes and protective signage. The Contractor is responsible for providing all necessary traffic control, such as street blockages, traffic cones and flagmen as required for each specific task order at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR/KO for review and acceptance. No street shall be completely closed to traffic without prior acceptance by the COR/KO.

C.14 Work Site Requirements.

The Contractor shall mark work sites in a clear manner to identify potential hazards to both workers and the public. The contractor may not attach signs to undisturbed permanent walls, posts or other areas without the permission of the Government. The worksite shall be cleaned at the end of each workday.

C.14.1 Security Requirements.

C.14.1.1 Search and Seizure.

Contractor personnel and property shall be subject to search and seizure upon entering the confines of the installation, while on the installation, and upon leaving the confines of the installation.

C.14.1.2 Installation Access.

C.14.1.2.1 Based on recent guidance from the Secretary of the Army and…