Attachment 1 - SOW - Machine PM 240724.pdf

HVAC Control System Maintenance Contract

STATEMENT OF WORK (SOW)

FOR

Haas Computer Numerically Controlled (CNC) Machine Preventive Maintenance

VANDENBERG SPACE FORCE BASE, CA

24 July 2024

HVAC Control System Maintenance Contract

TABLE OF CONTENTS

1.0 Background

1.1 Description of Services

1.2 Period of Performance

1.3 Type of Contract. ..................................................................................................... Error! Bookmark not defined.3

2.0 Scope of Work

Table 1

2.1 Comprehensive Calibration Analysis

2.1.1 Vibration Analysis

2.1.2 Geometry Inspection

2.1.3 Renishaw Ball Bar Test

2.1.4 Drawbar Force Test

2.2 Preventive Checks for Mills and Lathes

2.2.1 Way Lube System

2.2.2 Lubrication Systems

2.2.3 Pneumatic System

2.2.4 Coolant System

2.2.5 Mechanical System

2.2.6 Electrical System

2.2.7 Gib Adjustment

3.0 Government Furnished Property and Services

3.1 Government-Furnished Property

3.2 Damage to Government Facilities and Property

3.3 Government-Furnished Services

3.4 Emergency Medical Response Services

3.5 Government-Furnished Materials (GFM)

4.0 CONTRACTOR FURNISHED ITEMS

5.0 GENERAL INFORMATION

5.1 Hours of Operation

5.2 Recognized Federal Holidays

6.0 SECURITY

6.1 Main Base Access

6.2 Base Access Letter

6.3 Contractor Personnel

6.4 Contractor Vehicles

6.5 Government Liability

Haas CNC Machine Preventive Maintenance

1.0 Background. As an integral member of the Space Launch Delta 30 team, the Training Device Design & Engineering Center (TDDEC), 30 Operations Support Squadron (OSS), plays a key role in assuring access to space by providing all management, tools, supplies, equipment and labor necessary to accomplish the Operation and Management (O&M) of the Training Device Design & Engineering Center. Work includes concept, design and development to implementation and installation. Construction of fully functional Desktop and Operational task training devices with prototypical scaled and miniature interactive simulators and static training devices, models, mockups and other items. This facility is dedicated to realistic, economical training devices for customers within the space and missile community. This facility supports all units of Air Force Space Command (AFSPC) worldwide as well as Air Education and Training Command (AETC) at Vandenberg SFB (VSFB) in meeting their training and real-world operational support needs. To accomplish this, TDDEC utilizes, a wide variety of CNC machinery. To keep these machines running in peak efficiency, TDDEC requires an annual preventive maintenance program to maintain 5 Computer Numerically Controlled (CNC) milling and turning machines. These machines are manufactured by Haas Automation and are an integral part of nearly every project that comes through TDDEC. Their continued operation is critical to our success. The relatively low cost of preventive maintenance saves time and money by keeping our machine tools running at peak performance. It also keeps our technicians from needing to spend precious hours on machine repairs rather than staying focused on supporting the mission.

1.1 Description of Services. The preventive maintenance shall consist of all major maintenance checks that are recommended by Haas Automation. Preventive maintenance will be completed by Haas Certified Service Technicians to ensure our machines are running at full capacity. Using Haas Certified Technicians is required to maintain existing Haas equipment and component warranty. A report will be left with TDDEC outlining work performed and the condition of the machines. This will include recommendations for any reactive service or spare parts necessary to bring the machines to full specifications.

1.2 Period of Performance. The period of performance shall begin on a mutually agreed upon schedule between the contractor and TDDEC and take place over a 7-day period.

2.0 Scope of Work. Table 1 represents the machines currently owned by TDDEC which will require Preventive Maintenance. Additional or removal of machines will be through bi-lateral agreement. Adding additional machines will be priced as needed according to machine type. Proposals will be generated as needed for additional machines.

Table 1 Manufacturer Model Machine Type Serial Number Service Frequency Hass VF-6SS Vertical Mill 1129345 Annual Hass VF-2SSYT Vertical Mill 1166909 Annual Hass GR-510 Gantry 1173535 Annual Hass DS-30Y Dual Spindle Lathe 3091162 Annual Hass TL-2 Toolroom Lathe 3091147 Annual

2.1 Comprehensive Calibration Analysis. Comprehensive checks will be performed by factory-trained technicians on the major systems of the machine. The diagnosis from these checks will determine a course of corrective action if needed.

2.1.1 Vibration Analysis. A vibration analysis will be performed on the spindle and tested up to maximum RPM. This data will be collected and analyzed to determine the state of health for spindle bearings, drive motors, drive belts, and overall performance. Performed on all Haas machines.

2.1.2 Geometry Inspection. A Geometry Inspection will be performed along each axis and ensure the machine is parallel and square. Inspections will follow TDDEC’s machine specifications sheet. Performed on all Haas machines.

2.1.3 Renishaw Ball Bar Test. Preventive Maintenance will include an annual ball bar calibration. The Renishaw ball bar testing will generate a comprehensive diagnostic report to provide TDDEC with an overall assessment of each machine’s performance (circularity). TDDEC will remove all fixtures, rotaries, and/or other equipment that would prevent a ball bar test prior to the technician’s arrival. Performed on all Haas machines.

2.1.4 Drawbar Force Test. A Drawbar Force Test will be performed to measure the clamping force of the drawbar and to measure how tight the drawbar can hold a tool in the spindle. The test will detect premature tool wear, damage to the spindle taper, and dropped tools. Performed on all Haas Mills.

2.2 Preventive Checks for Mills and Lathes. Machine areas to be inspected will include but are not limited to:

2.2.1 Way Lube System.

2.2.1.1 Clean filters

2.2.1.2 Inspect lines and fittings

2.2.1.3 Check operation

2.2.1.4 Verify lube/pump operation

2.2.2 Lubrication Systems.

2.2.2.1 Clean filters, if applicable

2.2.2.2 Inspect lines and fittings

2.2.2.3 Verify lube/pump operation

2.2.3 Pneumatic System.

2.2.3.1 Clean filters

2.2.3.2 Replace filters

2.2.3.3 Check pressure/adjust the regulator

2.2.3.4 Inspect system for leaks

2.2.4 Coolant System.

2.2.4.1 Remove/check pump and motor.

2.2.5 Mechanical System.

2.2.4.1 Check machine level Verify spindle sweep Verify spindle tram

2.2.4.2 Check gear shift operation, if applicable

2.2.4.3 Check spindle lube and air blast

2.2.4.4 Check spindle orientation alignment

2.2.4.5 Check shot pin operation, if applicable

2.2.4.6 Change gearbox oil. *See section 3.5 Government-Furnished Materials

2.2.4.7 Check backlash in X, Y, and Z-axis

2.2.4.8 Inspect drive belt

2.2.4.9 Inspect and adjust tool changer system

2.2.4.10 Inspect spindle taper condition

2.2.4.11 Inspect way cover wipers

2.2.4.12 Check drawbar height

2.2.4.13 Drawbar dynamometer test Spindle run-out test, if applicable

2.2.4.14 Check drawbar stroke for correct tool knockout dimension, if applicable

2.2.4.15 Verify ATC tool change, if applicable

2.2.4.16 Inspect ATC system, if applicable

2.2.4.17 Lubricate ATC mechanism bearings, if applicable

2.2.6 Electrical System.

2.2.5.1 Check voltages

2.2.5.2 Inspect connections/terminals

2.2.5.3 Inspect grounds

2.2.5.4 Check limit switches/safety locks

2.2.5.5 Inspect and clean spindle sensor, if applicable

2.2.5.6 Clean electrical cabinet

2.2.5.7 Check safety interlocks

2.2.7 Gib Adjustment.

2.2.6.1 Adjustment of Gibs to maintain axis rigidity and accuracy, if applicable

3.0 Government Furnished Property and Services

3.1 Government-Furnished Property. None.

3.2 Damage to Government Facilities and Property. The contractor shall reimburse the Government if details of formal investigation of fire or other damage result in pecuniary liability assessed against the contractor.

3.3 Government-Furnished Services. Removal of waste, coolant, oils, and any other fluids/solids.

Removal/disposals after the Preventive Maintenance service. MSDS documentation.

3.4 Emergency Medical Response Services. The Government will provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the contractor or contractor employee to seek continued medical treatment if needed. The contractor or employee shall reimburse the Government for all Government-provided medical services. The emergency phone number is 911 or if using a cellular phone, the number is 606-3911.

3.5 Government-Furnished Materials (GFM). Replacement of coolant, oils, and fluids prior to the Preventive Maintenance’s scheduled service. Waste storage container(s).

4.0 CONTRACTOR FURNISHED ITEMS. Except for items identified as Government-Furnished, the Contractor shall provide all equipment, materials, parts, supplies and components to perform the requirements of this contract. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall NOT be brought on VSFB. Energy efficient tools and equipment shall be used whenever available.

5.0 GENERAL INFORMATION

5.1 Hours of Operation. The Government’s Program Office conducts business between the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, except for Federal holidays or when Vandenberg SFB is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closures.

5.2 Recognized Federal Holidays. The Contractor is not required to perform services on recognized Federal holidays. The dates of these holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth Day – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If the holiday falls on Saturday, the preceding Friday is when the holiday will be observed. If the holiday falls on a Sunday, the following Monday is when the holiday will be observed. If the Federal holiday falls on a scheduled service day, the Contractor will reschedule services for the first day after the holiday observance.

6.0 SECURITY. At all times while on Vandenberg SFB premises, contractor employees shall comply with Vandenberg SFB security requirements imposed by the Installation Commander. Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Vandenberg SFB. The contractor shall be responsible for accountability of all such media issued to contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the contractor. The contractor shall comply with all VSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract and are not authorized in other facilities or areas without prior Government authorization.

6.1 Main Base Access. Current security access restrictions at the Santa Maria Gate (Main Base entry gate) require all contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the contractor will be required to submit to a vehicle search prior to gaining entry to the base.

6.2 Base Access Letter. To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery with logo and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, requiring access to VSFB, their social security numbers, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

6.3 Contractor Personnel. Upon employment, and after the contractor’s base access letter is on file with the Security Forces, all contractor employees shall apply for vehicle passes and individual identification badges at the Vandenberg SFB, 30 SFS Visitors Control Center, Building 17596. Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. The contractor shall surrender all passes and identification badges to the 30 SFS on the first workday following completion or termination of the contract or contractor’s employee’s employment. The contractor shall not employ persons for work on this contract if such individual is identified by the 30 SFS as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

6.4 Contractor Vehicles. Each contractor vehicle shall have the name of the contractor exhibited on each side of the vehicle. The contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

6.5 Government Liability. Loss or Damages. The Government will not be liable for any loss or damage to the contractor’s property or for expenses incidental to such loss or damage unless caused by the Government.