Attachment 1_SOW_Intramural Sports_FY25_DRAFT.pdf

RFQ: FA483024Q0072

Subject: Intramural Sports Officials

23 FSS

Statement of Work

For

Sports Officials Service

Freedom One Fitness Center

Force Support Squadron

Moody Air Force Base

DATE: 18 April 2024

Department of the Air Force

Fitness & Sports Programs

4851 Burrell Street, Building 404, Moody AFB GA. 31699

STATEMENT OF WORK

SECTION PAGE

1. DESCRIPTION OF SERVICES 3

2. PERIOD OF PERFORMANCE 6

3. INSPECTION SUMMARY 6

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES 6

5. GENERAL INFORMATION 7

6. APPENDICES 9

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment and labor necessary to perform the Sports Officials Services as defined in this Statement of Work (SOW), except as specified in Section IV as government furnished property and services at Freedom One Fitness Center. The contractor shall perform the contracted services to the standards identified in this contract. The estimated quantities of work are listed in Appendix B, Workload Estimates.

1.1. Sports Officials Services. Contractor shall furnish qualified officials for all sports.

1.2. Special Requirements.

1.2.1. Certified Sports Officials. Contractor shall furnish certified/registered officials for all sports. Proof of certification/registration shall be presented, if requested by the sports department and/or an authorized representative. Adult sports to be officiated are: intramural flag football, basketball, volleyball and softball (slow pitch).

1.2.2. Enforce Rules and Bylaws. Officials are direct representatives of the sports program and, as such, are authorized and required to enforce all pertinent rules and bylaws established, with no deviations, for each sport they are officiating, along with current official association rules established for each particular sport, to include:

1.2.2.1. Flag Football-US Flag and Touch Football League National Rules

1.2.2.2. Softball/Baseball-Amateur Softball Association (ASA) and/or United States Specialty Sports association (USSSA).

1.2.2.3. Basketball-National Collegiate Athletic Association (NCAA)

1.2.2.4. Volleyball-United States Volleyball Association

1.2.3. Prohibited Participation by Officials. Officials shall not participate as players, coaches, or team managers in the sport in which they are officiating. The official must not be closely related to any participants of the sport. If so, the official must make this known as soon as possible, at which time, the second official will be designated as head official for this particular game.

1.2.4. Pre-season Meeting. The contractor shall meet with the Sports Director or his designated representative 30 days and not less than 10 days prior to the start of the scheduled sport to review the specific rules and bylaws governing that particular sport.

1.2.5. Scheduling Officials for Games. The contractor shall be furnished a schedule with date, time and location of each scheduled event. Contractor shall be responsible for the scheduling of appropriate officials for the scheduled events. All changes to scheduled events shall be furnished to the contractor 24 hours prior to the change taking effect.

1.2.6. Wear Proper Uniforms. Officials will wear the proper uniform and have in their possession the proper equipment to conduct each game.

1.2.6.1. Basketball: Black and white striped shirt with black pants (no shorts), whistle. 1.2.6.2.

Volleyball: White polo shirt, blue pants, whistle.

1.2.6.2. Softball/Baseball: Polo shirt, black shorts or pants

1.2.6.3. Flag Football: Black and white striped shirt with black shorts or pants, yellow flag, white or blue bean bag and whistle.

1.2.7. Pre-game Meeting. The officials will be at the proper location for the scheduled game, 15 minutes prior to scheduled game time, ready to officiate.

1.2.8. Control of the Game. The contractor will take full authority and responsibility for the proper conduct and control of the game to include starting on time, taking proper positions on the playing area for making calls, and to eject game participants and/or spectators which display poor sportsmanship as deemed by the official(s).

1.2.9. Validating Calls. An official may consult with another official at any time or when requested to do so by a team captain/manager/coach. However, the final decision will rest with the official(s) whose executive authority it is to make the decision.

1.2.10. Cancellation of Games. The officials have the authority to cancel any game because of gross misconduct or teams late for a game. This determination will be made at the discretion of the officials.

1.2.11. Postponement of Games. The officials will have the authority to postpone any game due to emergencies, military commitments or inclement weather. Outdoor games will be temporarily postponed due to lightening within 5 miles, severe weather with high winds, etc. If lightening remains in the area, games will be postponed on an individual basis and the Sports Director notified so games can be rescheduled. Military commitments are subject to postponement at the discretion of the Sports Director and/or Fitness Center Director.

1.2.12. Reporting Injuries. Any injury sustained by a player, coach or official shall be brought to the attention of the Sports Director, Fitness Center Director and/or Fitness Center staff prior to 1000 hours of the next duty day.

1.2.13. Contractor Notification of Postponement. The contractor shall be notified of a rain out or postponement of game not later than 2 hours prior to game time. In case of postponements after the 2 hours grace period, the contractor will be paid for only the first scheduled game after notification.

1.2.14. Holidays and Weekends. Officials may be required to work weekends and holidays, as scheduled, or due to make-up games or tournaments. Hours are to be determined prior to games.

1.2.15. Consumption of Alcohol. No official(s) shall be allowed to work a game if it is determined by the Sports Director that he/she has been consuming alcoholic beverages. At no time will an official consume alcohol in, on or around the playing area. Smoking is not allowed during games, intermission or half times.

1.2.16. Professional Conduct. Officials shall maintain a professional attitude and appearance at all times. The contracting officer may request temporary and/or permanent suspension of any official that does not abide by this contract, the sport rules or local bylaws. Reasons may include, but are not limited to, lack of professional ability, lack of sufficient knowledge of the sport, tardiness, intoxication, misconduct or unprofessional appearance and/or behavior.

1.2.17. Check Team Rosters. Officials will require a team roster from both teams prior to the start of each game. Score books and/or score sheets will be turned into the Fitness Center upon completion of the game(s) or 1000 hours the next duty day.

1.2.18. Absent Officials. Should an official fail to report or have to leave, the remaining official(s) and scorekeeper (if available) will proceed with the game until another official can fill the empty slot. The contractor will not be paid for the missing official for the entirety of the game. An official must sign the score book and inform league officials of the intended time of departure.

1.2.19. Equipment Pickup. Officials will pick up all necessary equipment to conduct the game(s) at least 15 minutes prior to game time and return it no later than 1000 of the next duty day.

1.2.20. Ejection of Players. Incidents leading to players or coach ejection, protest of the game or any other problem shall be reported by the official(s) to the Sports Director, Fitness Center Director or Fitness staff prior to 1000 of the next duty day.

1.2.21. Outdoor Sports. Officials for outdoor sports will accomplish advance coordination with Fitness Center Director or Fitness Center staff to ensure outdoor lights are turned on when needed and turned off prior to leaving the playing fields/area.

1.2.22. Contractor Critique. The contractor’s manager will meet with the Sports Director, upon mutual agreement of the parties, for critique. Critique of officials by the director with the contractor will be accomplished via telecom or in-person at least quarterly. Location of the meetings will be mutually determined by all parties.

1.3. Bylaws and Rules. Bylaws and rules for Freedom One Fitness Center will be provided to the contractor, by the government, four weeks prior to the start of the particular sports season.

2. PERIOD OF PERFORMANCE. The period of performance shall be for one base year of 12 months and four 12-month option years. The period of performance reads as follows:

Base Year Jan 2025 – Dec 2025

Option Year I Jan 2025 – Dec 2025

Option Year II Jan 2026 – Dec 2026

Option Year III Jan 2027 – Dec 2027

Option Year IV Jan 2028 – Dec 2028

3. INSPECTION SUMMARY.

Performance Objective SOW Para Performance Threshold Conduct Officials Duties 1.2.1, 1.2.2 100% Compliance required Games Start on Time 1.2.5, 1.2.7, 1.2.8, 1.2.18 95% Compliance required

Official’s Uniform 1.2.6 100% of the officials shall be in the proper uniform

Professional Conduct 1.2.16 100% Compliance required

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4.1. Facilities. There are no government furnished facilities provided under this contract.

4.1.1. Equipment. The contractor’s manager or game official, prior to game time, will check out, manage, and promptly return all items checked out from the Freedom One Fitness Center sports facility; e.g. balls, bats, etc. with nylon mesh ball bags, pencils, clipboards, balls, computer score console, scorebooks, 45 second shot clock, flip cards, line markers and score sheets.

4.1.1.1. Equipment. Contractor shall report lost or broken equipment to the Fitness Center Director or Fitness Center staff; after first attempting to locate lost equipment. In the event of disagreement between the contractor and the government representative on the working order and condition of equipment, the disagreement shall be treated as a dispute under the contract clause entitled “Disputes”.

4.2. Government Furnished Services.

4.2.1. Utilities. Utilities will be provided while the contractor is performing on base.

4.2.2. Security and Fire Protection. Security Police, phone number is 257-3108 and Fire Protection phone number is 257-3108.

4.2.3. Emergency Medical Service. Ambulance and emergency medical services will be provided on a cost-reimbursable basis.

5. GENERAL INFORMATION.

5.1. The requiring activity will complete a “Request for Identification Credential” for each employee of the contractor requiring access to Freedom One Fitness Center. The requests shall be submitted to Pass and Registration on Davidson Road.

5.2. Key Control. The contractor is not authorized possession or Fitness Facility keys; and will contract the Fitness Center Director or Fitness Center staff to schedule all games and to obtain balls and other needed equipment.

5.3. Hours of Operation.

5.3.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Mon – Sat, 0700-2200, except federal holidays, specified tournament times. The contractor may work with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government. Game schedules will be provided prior to the beginning of the season.

5.4. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

5.4.1. Lights shall be used only in areas where and when work is actually being performed.

5.4.2. Mechanical equipment controls for heating, ventilation and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

5.4.3. Water faucets or valves shall be turned off after the required use has been accomplished.

5.4.4. Government telephones shall be used only for official government business.

5.5. Records. The contractor shall be responsible for creating, maintaining and disposing of only those government required records that are specifically cited in the SOW or required by the provisions of a mandatory directive. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request.

5.6. Government Observations. Government personnel, other than contracting officers (Cos) and quality assurance personnel (QAPs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance.

5.7. Safety Requirements. In performing work under this contract, the contractor shall:

5.7.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

5.7.2. Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

5.7.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

5.7.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

5.7.5. Record and report promptly to the contracting officer or designated government representative , all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

5.7.6. In the event of accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons and/or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

5.7.7. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of the investigation until the investigation is completed.

5.7.8. Include a clause in each applicable subcontract requiring the subcontractor’s cooperation and assistance in accident/mishap reporting and investigation.

6. Appendices.

Appendix A

Acronyms and Abbreviations

Acronym/Abbreviation Definition

CA Contract Administrator

CO Contract Officer

DOD Department of Defense

FAR Federal Acquisition Regulation

IP Inspection Plan

QA Quality Assurance

QAP Quality Assurance Personnel

SOW Statement of Work

Appendix B

Workload Estimates

Basketball, Intramural-Regular Season 1 Officials, 1 Scorekeeper, 1 Timekeeper

Basketball, Intramural-Playoffs 1 Official, 1 Scorekeeper, 1 Timekeeper

Volleyball, Intramural-Regular Season 1 Official

Volleyball, Intramural-Playoffs 1 Official

Slow Pitch Softball, Intramural-Regular Season 2 Officials

Slow Pitch Softball, Playoffs 2 Officials

Flag Football, Intramural-Regular Season 2 Officials

Flag Football, Intramural-Playoffs 2 Officials