Attachment_1_SOW_Heinz_HVAC_Service_Agreement.pdf

STATEMENT OF WORK

John Heinz NWR HVAC Annual Service Agreement with up to 4 Option

Years

1. General:

1.1 Describes the project in general terms. Provide annual maintenance agreement for HVAC unit located at John Heinz NWR, 8601 Lindbergh Blvd., Philadelphia, PA 19153 (Visitor Service and Administrative Building). Provide one base year and up to 4 option years.

1.1 Purpose/End Application: John Heinz NWR HVAC Annual Service Agreement with up to 4 Option Years

1.2 Contractor Qualifications: Work should be completed by a qualified HVAC company familiar with our Geothermal System and certified with the Alerton System.

2. Place of Performance and Period of Performance (Where and When)

2.1 Location: John Heinz NWR at Tinicum, 8601 Lindbergh Blvd., Philadelphia PA 19153.

2.2 Period of Performance (Start and end date): Work should be completed by 10/1/26 with up to 4 option years.

2.3 Normal duty hours Monday thru Friday 8:00 a.m. - 4:00 p.m. In the event of emergencies, Contractor shall provide contact information.

2.4 Non-duty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King JR.s’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

3. Scope

3.1 Work includes the following: Provide annual service to include all “Schedule A Equipment Service Items,” for the period of 10/1/2025 to 9/30/2026. Inspections of the HVAC system will be provided 4 times a year on a quarterly basis with service rendered as needed for parts as shown on “Schedule A” covered items list. Inspection services include:

1. Emergency Service will be provided on a 24 hour basis, 7 days a week including holidays.

2. Inspect all refrigeration systems for leaks, keeping accurate documentation adhering to

3. current EPA guidelines.

4. Check, clean and lubricate moving parts, bearings, motors and fan housings.

5. Perform a systematic check of all operating and safety controls.

6. Clean dirt and debris from air-cooled condensers.

7. Check and clean evaporator coils, once annually (if needed) excluding any type of chemicals

8. or pressure power washing.

9. Check operating efficiencies of all covered equipment to provide optimum performance.

10. Check and adjust fan belts where needed.

11. Check and adjust packing/seals on pumps if applicable.

12. Check and tighten all electrical connections as required.

13. Check pump couplings and fan drives for excessive wear and proper alignment.

14. *Check operating pressures, temperatures, and amperages of covered equipment.

15. Check systems for proper refrigerant and oil levels.

16. Standard (MERV 8) filters will be changed at each inspection (if necessary).

17. Water treatment is included,

18. Fan belts will be replaced once annually.

4. Evaluation and Acceptance

4.1 The contractor will be evaluated as detailed herein. Government acceptance is contingent upon onsite inspection of work. The Service Provider shall perform regular and systematic preventive maintenance inspections, which will be pre-scheduled and conducted during standard business hours. Any repairs, replacements, or adjustments necessary to ensure satisfactory operation of the equipment will be completed only upon proper authorization from the Client and will be billed on a time and materials basis at the Service Provider’s prevailing rates.

Emergency repair services will be available between scheduled inspections and will also be billed at prevailing emergency service rates, with the Client receiving priority scheduling for such calls.

Following each service visit, the Service Provider will provide the Client with a complete service report detailing the work performed, parts used, and any recommendations for ongoing maintenance.

5. Quality Control/Quality Assurance:

5.1 For commercial supplies reference clauses for inspection and acceptance. Where appropriate, QC will be maintained according to industry standards and made available to the agency with the contractor’s proposal.

5.2 Identify and detail measures for assessing quality control and acceptance; each requirement is unique and a table format is visually friendly and may be desirable.

5.3 Compliance and Standards: All work shall be performed in accordance with the latest applicable local, state, and national codes and regulations. All installations shall also comply with manufacturer specifications and EPA regulations governing refrigerant handling.

6. Technical Coordinator:

6.1 Identify the primary individual responsible for the final product or service. This individual is ordinarily the author of this document, the Program Manager, or other.

Larry Balsamo Facility Manager Cell Phone: 484-571-6962 John Heinz National Wildlife Refuge 8601 Lindbergh Blvd.

Philadelphia, PA 19153