Attachment_1_SOW_HazMatSurvey.pdf

Conduct a Park-wide Collections Condition

Hazardous Materials Survey at Thomas Edison National Historical Park

PMIS PROJECT 304861

Request for Proposal

June 1, 2023

1.0 BACKGROUND

2.0 SCOPE/RFP REQUIREMENTS AND EVALUATION CRITERIA

3.0 OBJECTIVES

4.0 TASKS

5.0 DELIVERY

6.0 GOVERNMENT-FURNISHED PROPERTY

7.0 SECURITY

8.0 PLACE OF PERFORMANCE

9.0 DELIVERY/PERIOD OF PERFORMANCE

10.0 PAYMENT SCHEDULE

1.0 BACKGROUND

The purpose of the contract is to produce a Hazardous Materials Collections Condition Survey of the park’s museum collections at Thomas Edison National Historical Park. The selected Vendor for this project will survey key park museum collections for hazardous materials such as mercury, asbestos, scientific chemicals, zinc, arsenic, mold, radioactive materials, celluloid based hazardous materials (i.e. early forms of plastic), museum pesticides, naphthalene, liquid preservatives, nitrates, radium, corrosive materials, uranium, heavy metals, minerals, biological toxins, and lead based objects. The survey will include objects at both park sites (the Laboratory complex and the Glenmont estate).

This completed survey will inform the upcoming care and treatment of the associated museum objects and identify their treatment priorities, in regards to hazardous materials.

The selected Vendor will also be required to host a one day workshop to train NPS staff on the tagging, handling, organization of, and the housing/care/exhibition of objects within the park’s collection that may contain hazardous materials.

Thomas Edison National Historical Park is a National Park Service site located in West Orange, New Jersey. The park consists of two separate sites, approximately one mile apart. Thomas Edison’s home, Glenmont, is located in a private residential community known as Llewellyn Park. Built in 1880, Glenmont is a 29 room Queen-Anne style mansion which remains intact, complete with interior furnishings. There are also several outbuildings associated with the estate that are still intact and are historic in nature. The Laboratory complex consists of a series of buildings that are primarily identified as Thomas Edison’s Research and Development Center. The circa 1887 complex contains historic buildings associated with Thomas Edison’s inventing such as his chemistry laboratory, his stock room, and machine shops. Many of these areas also contain fully furnished period rooms that are exhibited to the public. Additionally, both sites contain museum collections storage areas.

The majority of the work will be performed off-site in the conservator’s studio. This includes producing a Hazardous Materials Collections Condition Survey of the park museum collections from both the Laboratory Complex and the Glenmont estate at Thomas Edison National Historical Park as a PDF document, as per the criteria outlined in this document.

Off-site work will also include any associated research and scientific testing that is required in order to complete the survey. Further details related to the survey format and criteria are provided in Section 4.0 of this document.

On-site work for the project will include: examination of key museum collections and objects associated with hazardous materials at the park with the examination and survey of a maximum of 250 museum objects in total. Objects may include, but will not be limited to: animal skins, textiles, mirrors, furniture, batteries, historic laboratory chemicals in jars and bottles, mimeograph machines, generators, photographic equipment, nitroglycerine tablets, movie equipment, film, glassware, paper objects, bullets, rock samples, bagged collection objects which were bagged circa 1950s/1960s (possibly treated with pesticides), specimens stored in jars with fluids, historic X-ray equipment, etc. On-site work will also include photographing these museum objects and conducting any associated scientific testing related to successfully completing this survey that must occur on-site.

The objects to be examined are located throughout several buildings, many of which contain steps and more than one floor. Objects to be surveyed for this project are located in both exhibit and museum storage areas. Limitations for examining, testing, and photographing the objects and/or their scientific testing, include such things as narrow stairwells and doorways, navigating through areas with historic plaster walls, historic furniture, other artifacts, historic light fixtures, steep steps, and working in small areas with low lighting or low ventilation. Advanced arrangements must be made to access areas that are regularly exhibited to the public or regularly accessed by park museum staff. All of these limitations should be considered when the Vendor is formulating their bid, their bidding proposal, and their approach to the project.

In all instances, the selected contractor will be responsible for protecting-in-place adjacent artifacts, historic finishes and surfaces in the park buildings and work areas associated with this project, as required, if deemed necessary to prevent damage/cross-contamination to any aspect of the historic interiors of the buildings, including its artifacts and its modern carpet runners, during the course of the project. It is important to note that many of the buildings include original historic architectural features, surface finishes, fully furnished period rooms, historic staircases, historic plaster walls and ceilings, period woodwork and carvings, etc. with narrow spaces commonly found in Victorian structures. The selected Vendor will also be required to adhere to park safety and security policies which will be further detailed in this document.

Lastly, the project will include a training component. The selected Vendor is responsible for hosting a one day in-person training session for NPS staff with the topic of Hazardous Materials in museum collections, as per the specifics outlined in this document.

1.1HISTORIC BACKGROUND

Thomas Edison worked in his historic Research and Development Center in West Orange, New Jersey, from 1887 until his death in 1931. During this time, he conducted scientific experiments and developed prototypes for inventions that could be associated with Hazardous Materials. These include things such as X-ray devices, motion picture films, storage batteries, Laboratory chemicals, atomic rocks, etc. Thomas Edison and his family also used some of these scientific chemicals, equipment, and devices at their private residence, Glenmont, which is also part of this National Park Service site.

Hazardous Chemicals may also be inherent in some the household and decorative objects that are part of the Glenmont museum collection such as animal skins, textiles, mirrors, and glassware.

Existing Conditions:

To date, there has been no comprehensive survey of the Hazardous Materials in the collections at Thomas Edison National Historical Park. However, over time, efforts have been made to examine and address some individual collections that were identified as having Hazardous Materials. For example, a park report dating to the 1980s identifies NPS efforts to examine and address hazardous materials in Edison’s Chemistry Lab and its associated lean-to. These findings, along with new testing, were used to address the majority of the issues in these collections. This work is ongoing and these associated NPS reports will be made available to the selected Vendor during the course of the project for their reference.

In the late 1990s, a project was executed at the Glenmont mansion to mitigate pipes wrapped in asbestos in the basement of Glenmont. Additionally, a park-wide evaluation of the munitions and the ordnances in the in the park’s museum collections was completed in 2022. This report will also be made available to the selected Vendor during the course of the project. Additionally, a small number of objects at the Glenmont estate were bagged in plastic bags in the 1950s and 1960s, as some form of a protective measure, although it is unclear why these measures were taken by the previous museum curators.

The Glenmont collection contains over 2,000 textile objects in its collections. Due to more recent scientific scholarship on the subject, of specific interest are the costume and curtain collections. It is unclear if the dyes and chemicals used to create these garments, hats, and shoes, etc. contain hazardous materials that pose a risk to museum staff and/or should prohibit the park from handling, vacuuming, or exhibiting them.

Thomas Edison invented the nickel-iron alkaline storage battery. Several examples of this invention exist in the collections and some are on display to the public. Some are housed in Thomas Edison’s historic auto garage at the Glenmont estate which also contains a gasoline pump and several oil containers. The collection also includes several examples of objects connected to Edison’s work with early X-ray machines, electric generators, and his early motion picture cameras. There is a historic film collection in the museum’s collections storage located at the Laboratory complex.

A. Pre-Proposal meeting:

All Proposers are strongly encouraged to visit the site in preparation for submitting a proposal to view the historic spaces/collection’s areas to assess the condition of these locations and to also assess the spacial constraints that must be safely navigated in order to complete the on-site project work. Failure to do so shall not relieve the Contractor from responsibility for having estimated properly the difficulty or cost of successfully performing the work.

The Contractor must arrange a site visit at a date and time to be determined. Please contact Beth Miller should you plan to attend a site visit. Any questions that a Proposer has regarding the project must be submitted in writing to the Contracting Officer assigned to this project no later than five days prior to the closing date for this solicitation.

Beth Miller Curator of Thomas Edison’s Home, Glenmont 973-809-4360 beth_miller@nps.gov

C. Limitations of Liability:

The Government assumes no responsibility and no liability for costs incurred by Proposers in responding to this RFP.

Any proposal containing suggestions, approaches, options, or ideas that do not conform with National Park Service standards, the Secretary of the Interior standards, associated federal and state of New Jersey safety standards, OSHA safety standards, SDS recommendations for the associated hazards, and American Institute of Conservation standards for safety, conservation, and preservation will not be considered.

Background materials attached to the scope of work include a copy of Rules for Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that must be followed by Contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas. Contractor must protect-in-place adjacent artifacts in immediate work areas and areas required along the path of travel, as needed to prevent damage/cross-contamination to the resource and its artifacts (such as historic floors, historic textiles, plaster walls and ceilings, historic light fixtures, historic staircases, historic furniture, etc.), and refrain from storing project equipment on-site during the course of the project. The Contractor is responsible for the cost of all supplies related to the project. This includes testing supplies and the associated cost of testing for various hazardous materials. This also includes the cost of any required PPE for this process/testing materials/supplies for protective measures taken to seclude areas of testing during this project and the related disposal of the PPE/testing materials/supplies used as protective measures/testing materials for the project.

When working on-site, Contractor shall be responsible for removal of all trash debris on a daily basis. Please note that on-site hot work, including use of heat guns, tack irons, or other heat generating equipment or welding, is prohibited for this project. Any bidding proposals that include on-site hot work shall not be considered.

2.0 SCOPE

On-site work for the project, will take place in of a variety of locations, buildings, and areas, both at the Glenmont estate and at the historic Laboratory complex. Contractor is responsible for safely navigating through the historic and non-historic spaces, exhibit spaces, and museum collection storage areas at Thomas Edison National Historical Park in order to safely and successfully complete tasks associated with this project (including examining the collection objects associated with this project, transporting objects to and from viewing and/or examination areas, if deemed practical and necessary by the park, photographing the objects associated with this project, applying any protective measures to the areas where the work is undertaken, removing and disposing of those protective safety measures when the work is complete, and conducting any related on-site scientific testing and evaluation of these objects). Please note that if any objects must be moved for the purposes of surveying or photographing them, the Contactor is responsible for transporting the objects to a viewing area and then returning them to their original locations when the survey work/testing is complete. Since this National Park Service site is a working and thriving museum, objects that are relocated for any reason during this project, must be re-installed in their original location by the end of the work day. Objects cannot be left in temporary staging areas or temporary locations overnight or for an extended period of time. Please note that the objects associated with this project must remain at the site (TENHP) at all times and will not be transported off-site for the purposes of this project. Bidders should consider this when developing their bidding proposal.

On-site work will also include hosting a one day training workshop for NPS staff on the topic of Hazardous Materials in Museum Collections, as per the criteria identified in section 4.0 of this document. This 6 hour workshop will be hosted in-person by the Contractor’s team on-site at the park at a date and time that is mutually acceptable to both the Contractor and the National Park Service. This workshop will include a Powerpoint presentation.

Contractor must protect in place the architectural features, historic finishes, adjacent artifacts, surfaces, floor coverings, etc. when completing this work on-site in the museum’s buildings, to the extent required to prevent damage/cross-contamination to any of these components during the course of the project and to prevent any risk of hazardous materials exposure to park staff, volunteers, and park visitors. All stated in the statement above is the responsibility of the Contractor. Contractor is responsible for any damage that occurs to these historic areas, buildings, artifacts, and features during the course of their work. Contractor is responsible for the cost of any mitigation or remediation work, should they fail to execute the project in such a way that prevents cross-contamination of hazardous materials to other objects or surface areas which will then pose an additional hazardous materials exposure to others who access these locations.

As the purpose of this project is to survey Hazardous Materials in the collection, Contractor will also be required to adhere to specific safety standards while conducting this work. These requirements are outlined in section 7.0 of this document.

Off-site work for this project includes completion of the associated Hazardous Materials Survey in the format described in other sections of this document, any related research, and any related scientific testing. Documentation work, such as generating the survey report, and related research, will take place off-site.

3.0 OBJECTIVES

The goal is to produce a Park-wide Hazardous Materials Collections Condition Survey for the museum collections at Thomas Edison National Historical Park, which will inform the upcoming care/handling, conservation, documentation, and exhibition of these objects from the museum collections. As part of this work, the Vendor will host an in-person one day training session for park staff on Hazardous Materials in Museum Collections.

This project enables the park to continue the work of actively preserving and maintaining the park’s museum collections while maintaining the appropriate safety standards for human health and work safety and ensuring that specific collection objects do not pose a risk to human health safety and to the resources that house these collections. The deliverable for this project, namely the Hazardous Materials Collections Condition Survey, will improve the documentation for these collections and inform future management decisions in reference to handling, cleaning, storing, and exhibiting specific objects.

4.0 TASKS

4.1 The completed Park-wide Hazardous Materials Collections Condition Survey for Thomas Edison National Historical Park shall contain these key sections:

Chapter One Specific recommendations for use of Labels to identify hazards in the collections and entering the information into the museum’s database records (tagging and flagging)

Chapter Two Specific recommendations for storage and housing upgrades for the objects associated with Hazardous Materials that were reviewed

Chapter Three Identify safe working practices for the identified Hazardous Materials/suggested PPE/general suggested disposal tactics if deemed necessary

Chapter Four Provide JHA’s (Job Hazard Analysis) for cleaning and handling priority one objects (objects surveyed which are considered to be the highest risk for Hazardous Materials) – include a minimum of four (must include one for mitigating mold in collections, one for cleaning animal skins, one for cleaning up lead paint flakes on historic surfaces)

Chapter Five Produce individual data work sheets for each object surveyed which include:

Catalog number, artifact name, description, artifact history, type of hazardous materials evident, recommended hazardous materials procedures specific to this object, (Required PPE, Work surface/special requirements, Cleanup, Exhibition requirements, Special notes and Warnings - i.e. what to do in case of a fire or a spill/flammability level, hazardous materials method of testing, results specific testing results, hazard risk [low/medium/high], priority level to address it, and object photo)

Chapter Six Provide a comprehensive overview of all scientific testing results for the reviewed objects in narrative form

Chapter Seven Provide an overview of Mold as a Hazardous Material/Action Plan for addressing a mold outbreak during disaster recovery

Appendix A Ordnance Report – 2022 Appendix B Chemical analysis/reports – circa 1980s to present Appendix C Any other previous reports that are located that related to the examination/mitigation of Hazardous Materials at the park

Appendix D Provide full reports for any scientific testing associated with this project

Appendix E NPS resources related to Hazardous Materials within museum collections such as their associated Conserve O Gram

Please note that objects from the TENHP museum collection, either in part or in total, shall not be removed from the site for analysis, inspection, testing, photography or any other task that may be associated with this project. Bids that include and/or identify any of the historic objects to be surveyed and/or tested, either being transported off-site for further review and analysis, shall not be considered.

Please note that hazard risks for objects [low, medium, high] will be based upon the following factors found in the hazardous materials SDS sheets associated with these hazards:

What information on the SDS do I use to rate my hazardous materials?

The ratings can be determined by using the information found on a HazCom 2012 compliant Safety Data Sheet (SDS) and comparing it to the criteria provided in NFPA 704.

The following sections of the SDSs should be reviewed when determining the ratings:

Health – Sections 2, 4, 8, 9, 11

Flammability – Sections 2, 3, 9

Instability – Sections 5, 7, 10

Special Hazards – Sections 5, 9, 10, 11

4.2 Contractor must protect-in-place adjacent artifacts in immediate work areas and refrain from storing project equipment on-site during the course of the project and is responsible for purchasing all supplies related to the project. Additionally, the Contractor must ensure that that all testing methods are the least invasive as is possible. These individual testing methods require pre-approval by the NPS team, to ensure that these testing methods will not cause irreparable damage to the zones/areas being tested, as well as to the museum objects. The selected Contractor is expected to work with the NPS staff to develop a testing methodology that is not only safe and effective but one that maintains the preservation of the museum spaces and the museum objects in accordance with NPS and Department of the Interior standards as well as for PEPC compliance. Additionally, temporary protective measures used in the museum’s spaces during on-site work must be wholly reversible and pose no risk of damage or alteration to any surfaces, objects, floors, walls, etc.

Contractor is responsible for any damage that occurs during the course of their work while working on site, including but not limited to, architectural elements such as stairwells and wall treatments, historic light fixtures, decorative finishes, floors, doors, artifacts, windows, historic steps, modern carpeting, etc. This includes during the time of any on-site work, including during times of deliveries.

Selected Vendor will be responsible for using safe artifact and museum handling techniques, during the project’s examination, testing, and analysis phase. Vendor must familiarize themselves with NPS artifact handling guidelines in order to ensure compliance to these guidelines.

Contractor is responsible for producing and providing object tags for each examined object in order to tag the object in the museum’s collection for future reference. These tags will identify the known hazard(s) associated with the object and state any precautionary measures which must be taken to access/use/or clean the object).

Contractor is responsible for producing and executing a one day in-person training workshop for NPS staff at Thomas Edison National Historical Park with the topic of Hazardous Materials in Museum Collections. This six hour workshop will give an overview of Hazardous Materials in museum collections as a whole and also provide specific instructions for cleaning, exhibiting, handling, storing, tagging, and documenting specific objects in the TENHP collection, the ones that were reviewed and examined as part of this project. This workshop will include a Powerpoint presentation and will take place on a specific time and date which is mutually agreed upon by both the Contractor and the NPS.

4.3 Selected Vendor must ensure that they provide sufficient labor (i.e. number of individuals required) to safely complete all aspects of this work. Contractor is expected to adhere to all NPS safety standards, Department of the Interior safety standards, and OSHA safety standards during the course of this project. Additionally, the selected Contractor will adhere to all federal, state, and local laws and regulations pertaining to hazardous materials and waste.

4.4 Contractor must use suggestions, approaches, options, or ideas that conform with National Park Service standards, the Secretary of the Interior standards, OSHA safety standards, SDS recommendations for the associated hazards; all federal, state, and local laws and regulations pertaining to hazardous materials and waste, and the American Institute of Conservation standards for safety, conservation, and preservation.

4.5 Contractor must provide proof of liability insurance in the amount of $1 million dollars as well as standard insurance and bonding which covers the company and its employees against neglect, accident, theft and damage. This shall be provided to the CO.

Contractor will also carry insurance to cover injuries to his workmen and damage caused by the workmen. The Vendor must provide a certificate of insurance within ten days of the contract award. Contractor shall be responsible for all damages to persons or property that occurs as a result of Contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect work, workers, the public, and property of others.

4.6 The Contractor is responsible for the cost and acquisition of all project related materials, labor, and services necessary to complete the work of this contract. The government will not provide any materials, labor, and services necessary to complete the work of this contract. Project related expenses of any kind are the responsibility of the Contractor.

Selected Vendor is responsible for any damage that occurs during the course of their work while working on site. This includes, but is not limited to, damage to historic finishes and features, damage to historic staircases and steps, damage to historic walls and ceilings, damage to historic floors and historic light fixtures, damage to any historic artifacts, or to any building systems or estate areas, such as the landscaped grounds. This includes, but is not limited to, during the time of transport of supplies/equipment, and during any other aspect of on-site work.

It is the expectation that the Contractor will perform project tasks safely and without posing risk to park staff, volunteers, and visitors. In the event that the Contractor fails to perform these tasks in a safe manner, which results in the need for remediation work/disposal of hazardous materials in areas where objects are housed or for the objects themselves, the Contractor is responsible for mitigating these issues, as per OSHA/NPS/federal/state standards and requirements and absorbing these associated costs. The selected Contractor will also be held liable for hazardous materials exposure to staff, volunteers, and visitors, etc. if this occurs as a result of the Contractor’s neglect during the course of this project.

Contractor is strongly encouraged to make an appointment for an on-site viewing of the museum spaces and the artifacts associated with this project that are located throughout several of the buildings in both the historic Laboratory complex and the historic Glenmont estate.

4.7 Hot work is defined as the use of any heat generating equipment such as a heat gun, blow dryer, or a tack iron to complete the project tasks. This includes welding. No on-site hot work is permitted for this project. If any proposed on-site hot work is included in the bidder’s proposal, the proposal will not be considered.

4.8 Contractor must refrain from storing project equipment on-site during the course of the project. Contractor must be present for any associated project deliveries which will be arranged by advanced appointment only.

4.9 Background materials attached to the scope of work include a copy of Rules for Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that must be followed by Contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas. Contractor shall be responsible for removal of all trash debris on a daily basis when working on-site.

Please note that, on some days, portions of the Glenmont estate and the Laboratory complex are open to the public. Testing, photography, and examination tasks performed in these exhibited areas shall only take place when these areas are closed to the public.

On average, these buildings are closed to the public two days a week with an opening schedule that varies seasonally. Also, objects and museum areas that must be accessed for this project are located in museum collections storage areas that are used regularly by park staff. Advanced notice, with a minimum of three work days advanced notice, is required to access these areas to ensure the area is clear of park staff and volunteers. For the purposes of this project, works days are defined as Monday through Friday, excluding federal holidays and days where the park is closed due to inclement weather or state of emergency.

Contractor must take appropriate safety measures to ensure the safety of all NPS staff, volunteers, and park visitors. This includes, but is not limited to, providing comprehensive and effective barriers to testing areas to mitigate secondary exposure to hazards during the testing and examination phase of this project as well as working with park staff to address any issues that may occur through park ventilating systems.

Contractor must also provide signage which is prominently displayed that indicates the area/or objects in the area are being examined/tested for hazardous chemicals. Contractor is responsible for supplying their own PPE/protective gear while working on-site at the park, completing tasks associated with this project.

Please note that if hazardous materials components of objects scatter during on-site examination, the Contractor is responsible for the associated clean up/disposal of this debris and its associated cost. This includes, but is not limited to, the scattering of hazardous materials dust or particulates in the air or the dripping or spilling of hazardous materials in liquid form. In the event that this clean up is required, this clean up/disposal process shall meet OSHA safety standards, NPS safety standards, and all federal, state, and local laws and regulations pertaining to hazardous materials and waste. It is the expectation that the Contractor will take great care in planning each step of this process, to avoid such accidental spills or emissions of related particulates, in order to safely and successfully complete this work without incident.

5.0 DELIVERY

5.1 The work of this section consists of submittal requirements before start of work.

A. Within ten days of the award and prior to the commencement of on-site work, a Certificate of Insurance must be provided to the NPS.

• Pre-start meeting – Within 30 days of award, selected vendor will contact COR to discuss project and work schedule.

• Vendor will be required to submit an NPS approved health and safety work plan within 30 days after the award. In this plan the Contractor must address how they will adhere to CDC guidance related to COVID-19 in the work place while working on-site. The manual “Guidance on Preparing Work Places for COVID-19” (OSHA 3990-03 2020) is attached to this solicitation for the bidder’s reference.

The goal of the health and safety work plan is to ensure work is being performed safely, both for the resource and the personnel involved in the project. Therefore, the health and safety work plan should detail the actions that will be taken to protect park staff and visitors from hazardous materials exposure during the course of this project as well as the overall approach the selected Vendor shall take in order to ensure they are performing their work safely. Minimally, this plan must include a description of the PPE that will be used during this project, a description of the use of physical protective barriers/blocking access to the park ventilation systems (HVAC/heating) and logistical signage used during the course of on-site work, and a description of the Vendor’s disposal methods of their used PPE and protective barriers as well as any decontamination tasks that they deem necessary to be executed at the end of each workday. The health and safety work plan must be NPS reviewed and approved, to ensure its methods and materials are in accordance with the NPS and the Secretary of Interior standards for conservation, preservation, and safety as well as in accordance with federal and state guidelines that relate to this work. On-site work shall not commence until the approved plan is executed. This includes on-site meetings to discuss the project, to examine the resource, or to conduct any project related testing or photography.

• Within 30 days after the award, Vendor will also be required to submit an NPS approved Protect-In-Place plan detailing how walkways, doorways, table surfaces, floors, carpeting, built-in features such as steps, adjacent furniture and light fixtures, historic staircases, as well as adjacent walls and ceilings, architectural features, adjacent artifacts, etc. will be protected in place by the Contractor, identifying specific techniques and materials to be used to avoid damage to these elements during their on-site work. The protect-in-place plan must be NPS reviewed and approved, to ensure its methods and materials are in accordance with the NPS and the Secretary of Interior for conservation, preservation, safety, and storage standards. Work shall not proceed until the approved plan is executed.

5.2 During work progress the selected vendor shall furnish upon request:

A. Daily report detailing work attempted or accomplished

5.3 At the conclusion of the contract the selected vendor shall provide the following:

A. A detailed and comprehensive Park-wide Hazardous Materials Collection Condition Survey as per the specifications outlined in Section 4.0 of this document (This includes producing and providing object tags for each examined object to tag the object in the museum’s collection. These tags will identify the known hazard(s) associated with the object and state any precautionary measures which must be taken to access/use/or clean the object).

B. All aspects of the testing results for the testing of all related museum objects that are associated with this project

C. A comprehensive Powerpoint program that represents the information covered in the one day training workshop with the topic of Hazardous Materials in Museum Collections that the selected Vendor will provide for NPS staff.

B. The Contractor will provide the following to the COR:

a. five bound paper copies of the completed Hazardous Materials Survey

(including all of the identified testing reports for the testing results, in full) as per the specifications outlined in this document

b. the objects tags for each individual object that is examined, with the specifications identified in this document

c. one electronic copy of the completed Hazardous Materials Survey (including all of the reports for the testing results) in PDF format on a flash drive.

d. One electronic copy of the training workshop Powerpoint program

5.4 Submit all delivery requirements to the Contracting Officer’s Representative (COR).

6.0 GOVERNMENT-FURNISHED PROPERTY

6.1 The Contractor is responsible for the cost and acquisition of all project related materials, labor, and services necessary to complete the work of this contract. The government will not provide any materials, labor, and services necessary to complete the work of this contract. Project related expenses of any kind are the responsibility of the Contractor.

6.2 Background materials attached to the scope of work include a copy of Rules for Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that shall be followed by contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas. Contractor shall protect-in-place adjacent artifacts in immediate work areas as outlined in their NPS approved plan (including historic floors, staircase components, walls, artifacts, light fixtures, etc. as required), and refrain from storing project equipment on-site during the course of the project.

I. CODES, REGULATIONS AND STANDARDS

A. Contractor shall be a Fellow or Professional Associate of the American Institute for Conservation (AIC), or, have credentials and/or equivalent membership in a similar conservation organization. Contractors shall agree to follow the Code of Ethics and guidelines for treatment put forth by the AIC and The Secretary of the Interior’s Standards for Preservation where applicable.

B. Contractor shall be responsible for all damages to persons or property that occurs as a result of Contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect work, workers, the public, and property of others.

C. Limitation of Liability: The Government assumes no responsibility and no liability for costs incurred by Proposers in responding to this RFP.

II. TRAVEL

A. In accordance with P.L. 99-234, "Federal Civilian Employee and Contractor

Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

B. The Contractor shall travel as required to support contract tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. All travel expenses are to be submitted through the Contractor's invoice for reimbursement and should include receipts. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No profit, overhead or G&A will be paid on travel expenses.

III. CONTRACT TYPE

A. The NPS anticipates awarding a firm fixed price contract. Travel will be reimbursed on an actual cost basis.

IV. INVOICING

A. Contractor must maintain an up-to-date registration in SAM.gov.

B. Invoicing will be done via the Department of the Treasury’s Internet Payment Platform (IPP) system. This system can be accessed at the following address: https://www.ipp.gov. The Contractor may invoice for work performed and accepted. The invoice shall include the period of performance or deliverable payment period covered by the invoice and the CLIN number and title. All costs shall be reported by CLIN and shall be provided for the current invoice and in total from project inception to date.

The listing shall include separate columns and totals for the current invoice period and the project to date.

C. Invoices for travel shall include actual travel costs, itemized invoice and all backup documentation to include copies of all receipts.

7.0 SECURITY AND SAFETY

Contractors and their team shall be escorted at all times by a National Park Service staff member while they are working on-site. This means that contractors shall not be left unattended, even for short periods of time, and an NPS staff member shall be continually monitoring them as they work, in the immediate vicinity. Please note that there should be no expectation of a contractor working independently, without staff monitoring or staff supervision, in any NPS facility. For more details, please refer to the Contractor Monitoring SOP that is attached to this solicitation.

Backpacks and bags are subject to inspection. Contractor team members may be required to wear an identification badge while on-site and use a sign in sheet to log their on-site hours. Selected vendor shall be required to submit a roster supplying the names of participating team members prior to the start of any on-site work. Parking location is subject to security issues and shall be handled on a case by case basis.

Contractor will be required to submit an NPS approved health and safety work plan. Plan will detail steps taken by the Contractor to avoid damage to artifacts and historic features/finishes as well as steps taken to reduce the incident of accident or injury during the course of the project. Plan must outline all equipment and materials used for the project and their related safety features or properties as well as any special safety requirements identified on their Safety Data Sheets (SDS sheets will also be submitted by the contractor with the plan). Please note that the park strictly adheres to guidelines specified in Safety Data Sheets for on-site work as part of the park’s safety protocol. Any required PPE must have up-to-date certification and an up-to-date fit test if required for on-site work. More information related to the information required for the health and safety work plan is included in other sections of this document.

https://www.ipp.gov/

In the health and safety work plan, the Contractor must also address how they will adhere to CDC guidance related to COVID-19 in the workplace while working on-site at the Glenmont estate. The manual “Guidance on Preparing Work Places for COVID-19” (OSHA 3990-03 2020) is attached to this solicitation for the bidder’s reference. Please note that the contracting team may be required to wear appropriate PPE, (i.e. mask and gloves that meet the current CDC recommendations for reducing the risk of COVID-19 disease transmission), to execute appropriate disposal of PPE, to sanitize their work equipment and work areas (ie scaffolding, etc.), to adhere to current social distancing guidelines, to adhere to current COVID-19 reporting requirements to initiate contact tracing, to adhere to current quarantine guidelines, etc. in order to reduce the risk of disease transmission while working on-site, if so dictated by New Jersey state guidelines and/or CDC guidelines for managing COVID-19 in the workplace. These guidelines are continually being updated and shall change over time.

Testing for Hazardous Materials, and other project tasks, must be executed according to approved industry standards, such as OSHA guidelines, NPS guidelines, and the NFPA 400 Hazardous Materials Code as well as in accordance with federal, state, and local laws and regulations pertaining to hazardous materials and waste, and as per any manufacturer’s guidelines for hazardous materials testing kits and other related testing equipment. Selected Vendor must be familiar with hazardous materials terms and methodology such as Permissible Exposure Limits (PEL) and the regulations and/or certifications associated with PPE (personal protective equipment) that are used to limit or mitigate exposure to hazardous materials. It is the expectation that the selected Contractor will execute project tasks in such a manner so as their on-site work poses no risk to park staff and volunteers as well as to visitors who come to the park. Steps the contractor will take to mitigate risk to park staff, volunteers, and visitors must be specifically outlined in the contractor’s health and safety work plan.

The selected Contractor is expected to review Reference Manual 50B, associated with the National Park Service Occupational Safety and Health Program, in detail in order to familiarize themselves with NPS practices and protocol for hazardous materials regarding analysis, examination, testing, and disposal.

The selected Contractor shall work with NPS personnel to coordinate a pre-arranged schedule for on-site hazardous materials examination/testing, one that poses no risk to park employees, volunteers, and the visiting public. This includes providing advanced notice of testing areas/objects to be accessed with a minimum of 3 business days of advanced notice. A business day is identified as a work day Monday through Friday and does not include federal holidays, days where the park is closed for inclement weather, or for a state of emergency.

The selected Contractor is responsible for providing (at their own expense), and the installation of, and the disposal of all protective measures installed in any area to avoid any further contamination of hazardous materials during this project which could pose additional risk to park staff and volunteers. As an example, this may include lining a table surface or a wall with protective plastic, lining a floor with protective materials, wearing disposable booties/tyvec hazmat suits that later require disposal, etc. Please note that these protective materials shall not be disposed of on-site. It is the Contractor’s responsibility to transport these materials off-site for proper disposal. Please note that it is also the contractor’s responsibility to dispose of any testing equipment such as swabs, towels, jars, nitrile gloves, etc., safely to an off-site location. Please note that all installed protective measures for this project must be temporary, non-invasive, and wholly reversible.

Contractor must ensure that they provide sufficient labor (ie number of individuals required) to safely complete all aspects of this work as per OSHA guidelines.

The offeror’s equipment, tools, and supplies must be of a size and configuration capable of safely accommodating such work and must be equipped with the necessary fire and safety capabilities. Selected Vendor must provide a form of egress in the event of fire during the course of the project.

For safety, security, and preservation reasons, family, friends, or pets are not permitted to accompany the contractor’s staff to the job site at Thomas Edison National Historical Park. This includes, but is not limited to, underage children. The park reserves the right to request that the Contractor produce documentation for any person on-site which provides evidence that they are legitimate and approved project personnel assigned to work on the project.

Please note that on-site hot work, including use of heat guns, tack irons, blow dryers, or other heat generating equipment or welding is not permitted for this project.

8.0 PLACE OF PERFORMANCE

8.1 LOCATIONS

A. On-site work will be completed at varying locations within Thomas Edison National Historical Park:

1. Pick up, delivery, and on-site work will be completed at Thomas Edison

National Historical Park in West Orange, New Jersey. Contractor must be present for any associated deliveries related to supplies for the on-site project work. Please note that navigating steps in narrow halls with historic staircases and plaster walls and ceilings is required to complete any transport process as well as key tasks related to the project. Potential bidders should take notice of the spacial restrictions of the confined workspace where the work takes place and the historic nature of the path of travel for transport of objects, equipment, and supplies and plan accordingly, notating how these restrictions will be handled in their bidding proposal.

2. Special attention must also be paid to not damage historic objects adjacent to the work site in the historic rooms as well as navigating narrow corridors that feature historic finishes, historic light fixtures and windows, historic floors and staircases, and historic walls and historic artifacts, not only in the period rooms and the museum collection storage areas but along the path of transport leading to and from these spaces, all of which contain artifacts and are historic in nature.

On-site work/pick up/drop off/packing may only be done between the hours of 9:00 am and 3:30 pm, Monday through Thursday, excluding holidays. On-site work is subject to weather conditions, other state of emergency conditions, or government shutdown.

Access is by advanced appointment only. Please note that on-site work hours are non-negotiable, and the contractor must consider the hours of availability of the resource when formulating their fixed cost estimate for this project.

Please note that the one-day workshop hosted by the Contractor, as part of this project, will take place on a specific date and time that is mutually agreed upon by both the Contractor and the National Park Service.

9.0 PERIOD OF PERFORMANCE

The Contractor shall be required to commence work under this contract within 10 calendar days after the date of the award to the Contractor, execute the work diligently and complete the entire project within an eleven-month timeframe which begins on the date of award.

Within 10 calendar days after award, submit Certificate of Liability Insurance for the project.

Within 30 days after the award, Contractor will also be required to submit an NPS approved Protect-In-Place. Within 30 calendar days after date of award, contact COR to discuss project and schedule for on-site work. Within 30 days after award, Contractor will be required to submit an NPS approved health and safety work plan.

Upon completion of the contract, the lead conservator shall submit five final paper hard copies of the survey, one electronic copy of the survey, the associated object tags, and a copy of the Powerpoint program produced by the Contractor for the one day workshop, to the project COR, as per the criteria identified in other sections of this document.

Contractor must also have removed all associated supplies, tools, and equipment from on-site locations.

DELIVERABLES: DUE:

Provide Certificate of Liability Insurance for Within 10 calendar days of award project Contact COR to schedule on-site work/conduct pre-project meeting, provide NPS approved Protect-In-Place plan and NPS approved health and safety work plan

Within 30 calendar days of award

Complete on-site work portion of project Within 210 calendar days of award Submit draft of survey to NPS staff for review and feedback

Within 240 calendar days of award

Contractor completes any necessary edits to the survey, as per NPS review, and submits the final version of the completed survey for NPS approval, contractor produces associated object tags for the project, contractor executes any associated scientific testing, contractor produces and executes the one day training workshop for NPS staff, contractor removes all supplies/equipment used to execute the project from the site

Within 330 calendar days of award

10.0 PAYMENT SCHEDULE

PAYMENT SCHEDULE:

A. Upon completion of the on-site project work and NPS approval of the first draft of the survey, submitted in the format which is outlined in this document (50 %) B.