Attachment 1 - SOW Gen Load Bank Testing Specification.docx

Salt Lake City VA Medical Center Preventative Maintenance and Load Bank Testing Of Emergency Generators Statement of Work

1. Contractor shall provide testing and maintenance for Government owned Emergency Generators (see Appendix A) located at the VA Medical Center, 500 Foothill Blvd., Salt Lake City, Utah 84148. This service will include all parts, labor, materials, and all other associated costs. All parts will be Cat OEM parts. Work will be scheduled with the COR. Contractor shall inspect and test the equipment, as required in accordance with manufacturer, industry, and statutory requirements, in order to prevent premature equipment failures and to extend equipment life. This service may be performed separate from or in conjunction with other services.

2. Work shall be scheduled with the COR prior to performance during normal business hours, 8:00 a.m. to 4:30 p.m. Mountain Time, Monday through Friday, Excluding Federal Holidays and building closuers.

3. Upon arrival at the medical center, the contractor shall check in with the duty boiler plant operator, located in Building 6. The contractor shall return to building 6 upon complision of work to notify the boiler plant operator that he is completed before he leave station.

4. Service calls deemed to be ROUTINE by the Government, the service call will be scheduled by the COR, making every effort to arrange this repair service at a time convenient to both the contractor and the VA.

5. Routine or visits will not be canceled once scheduled without the express consent of the COR.

6. Parts replaced under this contract shall be new Cat OEM parts and are to be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

7. Contractor will provide a service report, which includes both the CONTRACT NUMBER and the PURCHASE ORDER NUMBER on it.

DELIVERIES OR PERFORMANCE

1. All contractor personnel/technicians will be a caterpiller certified service techs and trained from the manufacturer and will have acquired a minimum of three (3) years experience on the equipment to be maintained.

2. Should the need arise for unlisted, unapproved contractor personnel to provide maintenance and/or repair on Government owned equipment, the contractor will contact the COR (801-582-1565 x4550) simultaneously, prior to the performance of said work.

HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

A. DEFINITION

"Hazardous material" is defined in Federal Standard No. 313B. (Federal Standards are sold to the public through: General Services Administration (3FFN), Room 6622, 7th & D Sts., S.W., Washington, D.C. 20407).

B. GENERAL

1. The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Government activities to apprise their employees of:

a. All hazards to which they may be exposed;

b. Relative symptoms and appropriate emergency treatment; and

c. Proper conditions and precautions for safe use and exposure.

2. Contractors and their subcontractors of any tier are required to submit hazardous materiel data for all hazardous materials that they bring on site or have delivered to the medical center. Federal Standard No. 313B (Materiel Safety Data Sheets, Preparation and the Submission of) includes criteria for identification of hazardous materials. The Standard also prescribes Department of Labor Form OSHA-20 for use with Government contracts.

3. Contractors shall provide a Safety Data Sheet (SDS) of all the Hazadous Materials that will be used while working.

C. COMPLIANCE FAILURE

Failure to comply with the above requirements in this section, could be cause for termination in accordance with Default clause listed within the contract.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractors and their subcontractors of any tier are required to wear personal protective equipment (PPE) in accordance with OSHA Act, 1971 and other Federal, State and Local regulations. Personnel observed in violation of these regulations may be subject to removal from the medical center. The Government assumes no responsibility for injury of contract personnel or subcontractors of any tier if the injury is a direct result of noncompliance or disregard for these regulations.

WORK TO BE PREFORMED

1. Load Bank is for 4 hours at rated load performed once a year. PM2 service once a year. Replacement and repair items as needed to include: Batteries, coolant and block heater hoses, drain and refill cooling system, fan belts, pressure wash radiators and air cleaner elements. The vendor shall perform the generator load testing in compliance with NFPA and Catipiller standards.

2. The generators shall be loaded as per the following:

a. Greater than or equal to 4 hours.

b. Greater than or equal to 80% of name plate.

3. The following values shall be recorded at 30 min. intervals:

a. Volts- all three phases

b. Amps- all three phases

c. KW- all three phases

d. Hz

e. RPM

f. Oil Pressure

g. Coolant Temperature

h. Time of day

i. Cranking time until the prime mover starts and runs

j. Time to come up to operating speed

k. Voltage and frequency overshoot

4. PM service on all seven Caterpiller generators. To include all manufactures PM recommendations and the following:

a. Oil Testing for Caterpiller S.O.S. program and give a written report

b. Change Oil

c. All filters to be changed, Clean crankcase vent/breather

d. Damper (louvers) linkage adjustements and Lubrication

e. Test All batteries

f. Radiator core check for obstructions (inside and out), Wash outside of radiator core, lubricate fan pully.

g. Test radiator cap, check antifreeze protection, coolant levels, coolant inhibitor levels, (add if needed) and check and repair coolant leaks.

h. Check all oil levels

i. Replace belts

j. Check all water hoses and hose connections (tighten if needed)

k. Check all fuel lines (tighten if needed), Clean primary fuel filter drain

l. Check and test day tank pump and alarms, check tank for sediment and drain if needed

m. Check above the ground fule system

n. Check fixable exhaust connections

o. Check aor filter seal

p. Check and record turbocharger end play, check for oil leaks and repair if minor

q. Check and tighten all terminal connections and relays, check insulation on generator Leads

r. Check and test water jacket heater

s. Check oil level in govenro and lubricate governor linkage, adjust governor controls

t. Test and drain exhaust moisture traps, Exhaust rain protection

u. Test auto start system, test for ten (10) second start-on-line start-up, voltage regulator, voltage dip-overcrank, cranking termination, test all safeties and alarms.

v. Check calabration of engine instruments, include condition in report

w. Check and test all fans, motors, thermostats, circulation pumps, solenoid valves, abnormal noise or vibration, brushes, slip rings, dirt or oil build up, etc.

x. Lubricate rear bearing of generator set

y. Check for excessive crankcase blow-by

z. Recheck all liquid levels (oil, water,etc.)

5. All parts to be caterpillar OEM authorized parts only

6. All replacement part to be retuned to the V.A.

7. Contractor will provide a list that all the inspections on the above were completed, the state that it is in, with a signature and date of completed list to each generator.

NOTE: The old 38 portable generator will be out of service and will not be utilized by the VA any more. Model of generator is D348, Serial #: 36J03036

APPENDIX A

GENERATOR EQUIPMENT LIST

LOCATION: Model: SIZE: VOLTAGE: S/N:

1) B-44-1 3512 1250 KW 480 VOLTS ZAH00294

2) B-44-2 3512 1500 KW 480 VOLTS SBG00605

3) B-16 3508 700 KW 480 VOLTS 23Z01868

4) B-39 3412 300 KW 208 VOLTS 78Z02797

5) B-3 3306 200 KW 208 VOLTS 85Z04261

6) B-40 3412 440 KW 208 VOLTS 81Z07181

7) B-41 3412 440 KW 208 VOLTS 81Z07187

8) B.38 (New Portable) C13 340 KW 208/480 VOLTS X8H00391