Attachment 1_ SOW for MSA _ Battery Replacement - GE TLE Series 250kVA.docx.pdf

Attachment 1: Statement of Work

Uniformed Services University of the Health Sciences Statement of Work (SOW)

80 Replacement Battery Cells and Preventive Maintenance Services Agreement for GE TLE Series 250kVA

The Uniformed Services University of the Health Sciences (USUHS), Network Operations and Communications (NOC) has two requirements: First, replace the existing 80 Battery Cells that had a five years life-cycle and second, provide onsite semi-annual preventive maintenance and repair services for GE TLE 250 KVA UPS Module, 250kVA/250kW, 480/277V, 60Hz – Unity and 80 replacement battery cells. The USUHS/NOC intends to make a single (all or none), firm-fixed price award for a 12 month period for four option years.

I. Scope of Work: The contractor shall furnish all repair parts, labor, transportation and supplies required to accomplish inspecting, cleaning, adjusting, calibrating and repairing of the TLE 250 KVA UPS Module, 250kVA/250kW, 480/277V, 60Hz – Unity and batteries. Contractor shall maintain the Uninterruptible Power system and Battery Units.

II. Period of Performances: The base year Period of Performance will be 12 months starting as of contract award date with four option years.

III. Safety Requirements: While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administrator (OSHA). The contractor shall obtain all necessary licenses and/or permits required to perform this work.

IV. USU Security Requirements: When scheduling the visit, the contractor must provide to the USU POC the technician’s full name, date of the visit, and license number of the vehicle they will be driving at least 72 hours prior to the visit in order to process the proper documentation for access to the Base and to reserve a parking spot. Upon entering USUHS buildings the contractor and/or contractor employees will be required to show proof identity (must have a valid photo ID) as well as pass through a security screening. If contractors possess an active issued Department of Defense Common Access Card, they are not required to coordinate base access prior to their arrival, however, will be required to coordinate their arrival for any work being conducted. The UPS System is accessible from within the computer room. The contractor will be accompanied by designated government IT personnel and shall sign in upon entering the computer room.

V. Government-Furnished Items and Services: The following table includes the model, serial number, brand and description for the Uninterruptible Power Supply (UPS) system and Batteries units. All of the units are located at 4301 Jones Bridge Road Bethesda Maryland 20814, Room G015A. All of the items are currently in good working condition.

UPS:

Model Series TLE 250 KVA UPS Module, 250kVA/250kW, 480/277V, 60Hz - Unity TAGs: ECN: 012647, ECN: 012646 & ECN: 012645 GE TLE Series UPS

80 Battery Cells:

Model No: TLD250-2BR-56-N Serial No: 002991

ON#: 681000002585

Battery: 12HX540 Manufacture Date Code: 2316 No of Batt: 80 Nominal D.C.: 480 Volts Recommended Float Voltage (V.P.C):2.25 -230 System Float Voltage: 540 -552 Battery Charger: ECN: 012646, SN: 002989 Power Supply: ECN: 012645, SN: 002991 KVA, Input, and Output Voltage for the GE Series TLE UPS Unit Model No: 90839-F42250C132365EG40012BT Input: 480 AC 3 Phase 3 Wire 60Hz Input Current: 301 AMPS Output: 208Y120 VAC 3 Phase 4 Wire 60Hz Output Current: 695 AMPS

VI. Contractor-Furnished Items and Services:

The contractor shall furnish all personnel, materials, labor, parts, supplies, travel, supervision and equipment required to perform work under the resulting contractor to include but not limited to, tools and expendable items.

The contractor shall provide one designated point of contact (POC) to the government’s designated representative for coordination of parts delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day‐to‐day maintenance meets the terms and conditions of the resulting contract.

The contractor shall provide a toll‐free telephone number for service calls, which must be answered during working hours, between 6:00 am and 6:00 pm, Monday through Friday.

Parts/Supplies Availability: The contractor shall have an inventory of parts and supplies in quantities sufficient to effectively service the resulting contract. The contractor shall have an internal inventory system and delivery system for the parts and supplies. The inventory and delivery system must be sufficient to service the contract in accordance with the maintenance response times specified in Section XII. Service Calls

Personnel Qualifications: The contractor shall be required to provide fully qualified and manufacturer trained or certified service, delivery, and management personnel in sufficient numbers to actively and efficiently service and support the UPS and battery units in place during the contract period. The Contractor must maintain a suitably staffed and equipped service organization and must regularly offer maintenance services for UPS and Battery cells. At the request of the Government, the Contractor shall demonstrate to the satisfaction of the Government that the Contractor is a manufacturer authorized services provider and can purchase repair parts directly from the manufacturer.

The contractor shall oversee the routine scheduled and unscheduled maintenance and repair of all of the items listed in SOW in Section V. Government-Furnished Items and Services.

The contractor shall use only new parts supplied by the manufacturer and after completion of the work, the service technician is required to remove from the work site old parts that were replaced.

The contractor shall provide at each service visit documentation/reports relating to repair work or preventative maintenance conducted.

VII. Service Calls: The contractor shall respond to service calls during normal working hours, Monday through Friday, excluding holidays observed by the Federal Government. The contractor shall respond to verbal service calls and is expected to initiate the repairs within twelve (12) working hours after notification of malfunction. The response time on a service call starts when the service call is placed to the contractor. The service technician shall report to the service requestor and notify of his/her arrival and verify the problem for which the service call was made. If the service call is not completed, the service technician shall contact the government’s designated representative and provide a detailed explanation as to why the item was not repaired and provide an estimated time for completion of the required repairs. The contractor shall complete the repairs and satisfactorily resolve the problem by effectively restoring the item to normal operating capability within 24 hours of responding.

VIII. Batteries Unit Replacement and Preventive Maintenance: The Contractor shall be responsible for performing all routine maintenance and repair work required to maintain the Uninterruptible Power Supply System and batteries unit prescribed by the original equipment manufacturer’s recommended guidelines and/or warranty requirements where the warranty remains in force. The Contractor shall provide semi-annual preventative maintenance calls each year. The contractor shall examine, test, adjust the equipment, and as conditions warrant, repair or replace parts in accordance with original equipment manufacturer standards.

Contractor shall maintain the Uninterruptible Power Supply System, and batteries unit at levels necessary to provide the specified functions to meet the manufacturer’s current equipment specifications.

Semi-Annual Service:

1. Visual inspection of the Uninterruptible Power Supply System and its batteries

a. Visual inspection of the UPS

b. Check batteries for excessive heat, cracking, distortion, bad connectors or leakages

2. Visual inspection of grounding

3. Inspection of cooling fans operation

4. Electrical measurements / Inspection of normal load distribution per phase

a. Check and measure voltage (input/output) L1 (L2, L3) N.

b. Check and measure current (input/output) L1 (L2, L3) N.

c. Check output frequency

d. Verify and record output kVA and kW load and capacity for each phase.

e. Verify and record grounding electrode conductor, including any isolated grounds.

f. Verify and record input voltage – all phases.

g. Verify and record output voltage – all phases.

h. Verify and record input current – all phases.

i. Verify and record output current – all phases.

j. Verify and record percent load on UPS – all phases.

k. Verify and record input total harmonic distortion (voltage) – all phases.

l. Verify and record output total harmonic distortion (Voltage) – all phases.

m. Verify and record input frequency (Hz).

n. Verify and record output frequency (Hz).

o. Check and record the neutral current.

p. Verify that the neutral current does not exceed the neutral conductor capacity.

q. Check and record the ground current.

r. Observe output voltage/current waveforms and note any abnormalities.

s. Compare front panel meter readings and DMM measured readings with the monitor display unit on site and verify 2% accuracy. If the readings between the display and the meter are not within tolerance, calibrate the displayed readings.

6. Inspection and monitoring of system alarms and LEDs

7. Inspection and calibration if necessary, of threshold set points

8. Functional assessments (By-pass mode) and inspection of switches correct functioning

a. Functional testing of UPS to By-pass and maintenance by-pass switches

b. Check all switches for correct functioning

9. View alarm history record

10. Software update (if a newer version is available)

11. Assessment of the UPS environment correct temperature & ventilation

12. Inspection and tightening of battery interconnections, of DC circuit and of AC input – output cables

a. Inspection and tightening of AC input – output cables

b. Inspection and tightening of battery interconnections & DC circuit using appropriate tool

13. Inspection of electronic circuits and control cards

14. Thorough inspection of the UPS system (optical inspection, cleaning, testing)

a. The optical inspection includes the inspection of displays and other alarms

b. The cleaning will be done after opening the covers, using air suction device (vacuum cleaner)

15. Battery maintenance (cleaning & electrolyte residue removal)

16. Perform a temperature check on all breakers, connections, and associated controls.

Remedy and/or report all high temperature areas.

17. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. Check air filters for cleanliness.

18. Measure and record harmonic trap filter currents.

Annual Service Includes the Above, Plus:

19. Check the inverter and rectifier snubbers for burned or broken wires.

20. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

21. Check fuses on the DC capacitor deck for continuity (if applicable).

22. With customer approval, perform operational test of the system including unit transfer and battery discharge to be performed on the weekend.

23. Calibrate and record all electronics to system specifications.

24. Install or perform Engineering Field Change Notices (FCN) as necessary.

25. Measure and record all low-voltage power supply levels.

26. Measure and record phase-to-phase input voltages and currents.

27. Review system performance with customer to address any questions and to schedule any repairs.

28. Re-tighten all connections to the battery manufacturer’s specifications.

29. Measure and record all battery connection resistances in ohms.

Battery Inspection Service – Performed During the UPS Semi-Annual and Annual PM Service:

1. Check the integrity of the battery cabinet (if applicable).

2. Visual inspection of the battery cabinet and/or room to include:

a. Check for NO-OX grease or oil on all connections (if applicable).

b. Check battery jars for proper liquid level (if flooded cells).

c. Check for corrosion on all the terminals and cables.

d. Examine the physical cleanliness of the battery room and jars.

3. Measure and record DC bus ripple voltage (if applicable).

4. Measure and record total battery float voltage.

5. Load test each battery, to be performed in conjunction with testing the UPS to By-pass and maintenance by-pass switches which will require coordination with the customer for the work to be done on the weekend.

Review of Alarms:

1. Does any alarm occur at the same time of day or week?

2. Are alarms related to UPS power?

3. Are alarms related to load?

4. Are alarms related to generators, if applicable?

5. Were any problems noted after adding additional loads?

6. Check and maintain visible warning safety labels as provided by the manufacturer.

7. Check the last 6 alarms of the UPS unit.

Corrective Maintenance Performed as Required:

Service contracts shall include all parts in the normal Preventive Maintenance.