Attachment 1 - SOW Equipment Maintenance.pdf

STATEMENT OF WORK

EQUIPMENT MAINTENANCE

FY 2020

PURPOSE: To provide complete preventive maintenance service to all strength and cardio equipment located in the “Travis Fitness & Sports Center”, building 434, “the Jungle” bldg. 433, both located at 550 Travis Ave, Travis AFB CA 94535, and in the third building “Nose Dock Gym” located off of V Street and Ragsdale on hangar row (it does not have an official address).

These services are to include, but not limited to; 1) inspection of parts for wear alignment and maladjustment impending breakdown, 2) adjustments for wear, 3) replacement of worn or damaged parts, 4) maintenance cleaning, 5) lubrication to protect from deterioration or corrosion, and 6) upholstery and re-covering pads. These services are to ensure safe and dependable operational status of the equipment at all times. All repairs shall be made at the locations specified with the exception of upholstering services. The contractor or subcontractor providing the service must be certified and/or completed training from at least 2 of the following agencies: Life Fitness, Precor, Cybex and/or Hammer Strength. Proof of certification/training must be provided before contract award.

CONTRACTOR SUPPLIED ITEMS: The contractor shall furnish all labor, transportation, tools, equipment, materials, and parts for on-site and off-site repairs. These are considered tools of the trade and costs of the contractor. The contractor shall have basic nuts, bolts, cables, clips, and attaching supplies available should a repair be required. The contractor will notify in writing via email or maintenance log if any equipment is expected to be out of service greater than 10 business days due to lead time for parts.

REPAIR PARTS: The contractor shall ensure that all parts and materials used will be new and conform to the original equipment manufacturers specifications. All repairs will be to manufacturer’s specifications. The contractor shall be responsible for all costs of preventative maintenance and repair parts (to include warranty and non-warranty parts) up to $500.00 per transaction and will not be reimbursed for those parts. If the replacement parts will cost more than $500.00 per transaction, there must be written approval from Fitness Center Personnel before ordering the parts and will be billable through the contract under the parts CLIN. (Time and labor for installation of repair parts is considered part of this contract.)

SCHEDULED VISITS: Equipment inspections and maintenance must be in accordance with manufacturer’s recommended schedule (see attachment) on each piece of equipment (105 cardio, 33 spinning bikes, 165 strength equipment; total 303 pieces). Repairs will be performed as determined upon inspection or when identified in the equipment maintenance log book. The contractor shall visit the facility twice per week on Mondays and Thursdays. If there is a holiday on Monday or Thursday, then the following day will be the next day of service.

EMERGENCY REPAIRS: The Fitness Center staff will notify the contractor in the event of an unforeseen emergency resulting in three or more pieces of equipment being out of service at one time. The contractor will then be required to respond within 24 hours after notification. The contractor will report any repairs or parts needed to the Fitness Center Director in writing.

HOURS OF OPERATION: All services shall be performed from 0800 to 1700 hours. If needed, the contractor can work with Fitness Center Director to authorize hours beyond that time. The contractor will modify his work schedule during down-days and holidays. IAW FAR 22.103-2—

Policy (Overtime), no overtime is authorized in conjunction with this requirement. Contractor will be responsible to ensure all personnel acting under this contract comply with the standard normal workweek (see FAR 22.103-1).

SPECIAL CIRCUMSTANCES: Repairs as a result of abuse, misuse, theft, fire, accident, or acts of God (lightening, flood, etc.) are excluded from this Statement of Work. This is considered service above and beyond normal maintenance/repair service. Should such an instance occur, notify Fitness Center personnel. Do not start work or order parts for any work not covered by this Statement of Work without approval of the Contracting Officer.

UPHOLSTERY, PADDING, AND COVERING: This service is included as maintenance service and shall be repaired within 7 days.

WORK DOCUMENTION: All work performed shall be documented and supplied to the Fitness Center. The contractor shall log all actions in the maintenance log book for each piece of equipment. The contractor shall document the estimated repair-by date for each piece of equipment, to include estimated time of parts to be delivered on order. The equipment maintenance log book will be kept at the Fitness Center’s front desk.

2 Attachments:

1. Attachment: Appendix 1 – Overview of Equipment Maintenance Guidelines on recommended regular servicing (below).

2. Attachment: 2020 Final Inventory attached .

Appendix 1

General Equipment Maintenance Overview

These are overview for general equipment maintenance guidelines, however, it is not an all-inclusive listing.

Warranties & maintenance assistance.

BodyMasters 1-800-325-8964 www.body-masters.com

Cybex 1-888-462-9239 www.ecybex.com

Hammer Strength 1-800-494-6344 www.lifefitness.com

Keiser 1-800-888-7009 www.keiser.com

Life Fitness 1-800-494-6344 www.lifefitness.com

Nautilus 1-800-782-4799 www.nautilus.com

Paramount 1-800-721-2121 www.paramountfitness.com

Precor 1-877-572-9905 www.precor.com

Stairmaster 1-800-864-1270 www.stairmaster.com

Universal 1-800-843-3906 www.universalgym.com

Versa Climber 1-800-237-2271 www.versaclimber.com

York 1-800-358-9675 www.yorkbarbell.com

Preventive Maintenance Schedule Common Guidelines

Weekly Monthly Quarterly Yearly

Visually inspect all machines X

Clean machine housing X

Inspect mechanical parts X

Lubricate all moving parts on machines semiannually 2Y

Evaluate repairs/replacement of equipment annually X

Conduct in-house preventive maintenance training for staff as required

X

Schedule staff for workshops sponsored by equipment company representatives in area

Stay current w/ all maintenance procedure updates; use manufacturer's expertise in problem solving

Stationary Cycles

Clean & lubricate pedals/shaft w/ 30W oil X

Clean and lubricate seat post w/household oil

Clean seat w/ all-purpose cleanser & treat with protectant spray

Inspect crank bearings X

Clean & lubricate chain w/ 30W oil X

Inspect belt tension X

Inspect belt for abnormal wear & tear X

Wipe computer console w/clean damp cloth. Don't use wax X

Treadmill

Clean housing and inspect screws X

Inspect belt alignment X

Inspect belt brushings X

Lubricate bed X

Inspect belt alignment X

Stair Climbing Machines

Oil drive chain w/ 30 W oil X

Oil step chains w/ 30 W oil X

Add axle grease to step axle

Dismantle, clean, lubricate, adjust all components X

Rowing Machines

For computerized rowers, clean seat, housing, monitor, and roller track with general purpose cleanser and soft cloth

Wipe chain w/ clean dry cloth. Re-lubricate w/ manufacturer recommended weight/type of oil

Inspect chain for stiff links. (Normally caused by improper cleaning/lubrication)

Inspect bottom seat roller for looseness; tighten as necessary X

Inspect chain handle connection for wear & breakage X

Inspect shock cord for looseness & adjust as necessary X

Inspect nuts & bolts for security X

Replace batteries as necessary

Free Weight Equipment

Lubricate guide rods and linear bearings (wipe clean w/ dry cotton cloth, then wipe entire length w/ medium weight oil

Inspect and adjust the following: cables nuts/bolts, torn upholstery. Apply vinyl upholstery protectant

Wipe off dumbbell’s and barbell plates, check bolts on bars X

Wash grips in mild soap and water X

Strength Machines

Treat upholstery w/ conditioning oil; remove excess with clean dry cloth

Internal cleaning & lubrication: Remove plastic side panels for access. Vacuum dust under machine. Wipe link chains;

remove excess dust. Re-lubricate chains/sprockets w/ household oil.

Chin Up/Dip Assist Machines

Lubricate bushings, shafts, & moving joints. Lubricate pins at both ends of cylinder