Attachment 1 SOW.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Insurance ................................................................................. Error! Bookmark not defined.

11.0 Performance Requirement Measures .......................................... Error! Bookmark not defined.

Project Title Greenhouse – Repair to Evaporative Cooling Wall

General Information

1.0 Background and Purpose

The Natural Resources Conservation Service (NRCS) Plant Materials Program develops vegetative solutions for natural resource concerns such as soil stabilization, soil health and productivity, and water quality. The program also focuses on national priorities such as enhancement of pollinators and other critical wildlife habitats and evaluation of cover crops to support soil health. The program supports the NRCS mission by providing scientifically sound plant information and tools used by NRCS conservation planners and partners. NRCS has 25 Plant Materials Centers all around the country, including the E. “Kika” de la Garza Plant Material Center, 3409 North FM 1355, Kingsville, Texas 78363.

The E. “Kika” de la Garza Plant Material Center needs repairs for an existing 36 ft by 60 ft Stuppy System 2000 greenhouse. The far wall which includes the evaporative cooling system needs to be replaced.

2.0 Definitions

PMC – the E. “Kika” de la Garza Plant Material Center

Contractor Requirements

3.0 Technical Requirements / Tasks

Requirements (Location) Work under this contract is performed at the E. “Kika” de la Garza Plant Material Center, 3409 North FM 1355, Kingsville, Texas 78363.

Requirements (Schedule) The Contractor shall provide a detailed project plan with schedule for government approval within five days of the contract award. The project plan progress status will be reviewed with the Government weekly until the project is completed. The authorized workweek schedule may consist of up to ten hours per day during PMC hours of operations, Monday through Friday, less approved federal holidays. PMC hours of operations are from 0700 – 1700 hours Central Daylight Savings Time. Closures of the government facilities sometimes arise without much advance notice. As such, the Government will notify the Contractor as soon as possible when closures are announced and can adjust the project schedule accordingly.

Contractor shall coordinate all greenhouse work with the PMC staff to minimize impact to PMC normal operations.

Contractor shall remove and properly dispose of all old materials and waste items from each task.

Contractor shall maintain a safe and managed worksite during all operations.

Tasks

3.1 Greenhouses Repairs and Replacements

3.1.1 Evaporative Cooling System Replacement

3.1.1.1 The far wall (south wall) needs complete replacement of the evaporative cooling system of approximately the same size/ dimensions.

3.1.1.2 The Contractor shall ensure proper installation of wiring to connect the cooling system to the existing

Wadsworth Controller System.

3.1.1.3 The wiring should be coated to withstand hot (>90 F) and humid (>35% Relative Humidity) conditions of the greenhouse.

3.1.1.4 All PVC piping used will be white or black, not clear, to deter algae growth.

Figure 1. Shows inside view of evaporative cooling system to be replaced as well as an example of the rusting on corner post and support posts.

3.1.2 South Wall Panels

3.1.2.1 Removal of existing and installation of new, clear, corrugated, polycarbonate wall panels and new venting wall on the south greenhouse wall. Current panels are corrugated Solar Soft Dynaglass 85% light transmission & 100% light diffused. The replacement panels will be of the same make or an approved equivalent.

3.1.2.2 This south wall includes the venting wall for the evaporative cooling system. This vent wall will be connected to the existing Wadsworth Controller System.

Figure 2. Shows outside view of south wall with venting wall and corrugated panels. Both will need complete replacement.

3.1.3 Galvanized Wall Support Posts

3.1.3.1 Most of the lower support posts of the South Wall including the 2 corner posts have rusted out, as well as

3 on the side walls near the ground. All rusted out support posts will be replaced before new corrugated polycarbonate panels are installed.

Figure 3. This image shows a close of example of the rusting of the support posts.

4.0 Deliverable / Schedule

Reporting Requirements: The contractor is required to provide written progress reports by email weekly for the project duration. The progress report shall cover all work completed during the specified period and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

Key Deliverables

Deliverable Objective Due 1 Project Plan and Timeline Full project plan with activity lists, projected schedule, milestones, resources allocations, and so on presented for Government’s approval

Within 5 business days of contract award

2 Weekly Status Report Report documenting progress on project plan tasks & issues weekly, and reporting results of weekly tests of electrical function and safety.

Weekly, every Friday, by 3:00 PM CDST until the contract expires

3 Galvanized Wall Support Posts

All rusted or not otherwise sound posts replaced before panels are installed. Any posts left in place approved by PMC contact.

No later than end of contract

4 Evaporative Cooling System Replacement

Pump and water circulating system functioning properly in tests.

No later than end of contract

5 South Wall Panels Panels secured and venting wall functioning properly in tests.

No later than end of contract

9 Clean all work areas All construction material is properly disposed of offsite and tools are properly stored.

No later than end of contract

5.0 Government Furnished

The government will not furnish material for the project. The contractor is responsible for:

Providing all supervision, labor, tools, equipment, transportation, and material necessary to perform the work

Following industry standards, all federal and state, and local construction, safety and labor laws.

Managing their equipment on the PMC grounds. The Government is not liable for damages or losses of equipment due to theft or vandalism.

Removing all debris and excess materials from the site and disposing of them properly.

6.0 Travel

There is no travel associated with this project.

7.0 Contractor’s Key Personnel

The contractor shall designate an onsite foreman in writing to the government in the Project Plan. The Contractor shall provide the government notice if a new or temporary foreman is assigned. The designated contractor foreman shall supervise all onsite contractor employees, monitor safety, quality control, and communicates with the PMC project manager, or appropriate PMC Staff if government project manager is unavailable, daily on progress, identify any problems, needs, and expected completion.

8.0 Security Requirements

Contractor shall maintain a log of all contractor personnel names working onsite throughout the project.

The government may request a review of the worksite personnel log at any time. The Contractor shall be responsible to secure all contractor equipment and supplies on the PMC grounds. Temporary secure storage can be arranged with the PMC staff through the government project manager. The Government is not liable for damages or losses of equipment due to theft or vandalism. Access to the PMC grounds and facilities and parking of contractor vehicles shall be coordinated with the PMC staff through the assigned government project manager. The PMC is located on university leased property and the main gate is locked after hours.

9.0 Performance Requirement Measures

Contractor shall maintain production goals and complete the job no later than government accepted project plan completion date. Contractor is responsible for their equipment on the PMC grounds. Contractor shall furnish all materials, equipment, tools, and labor to accomplish the insulation replacement. Any damage to government property or equipment caused by Contractor personnel shall be noted to the government and must be repaired or replaced at the contractor’s expense. Upon completion, Contractor shall clean job site of all waste materials and is responsible for proper disposal of the materials and excess supplies.

The Contracting Officer’s Representative (COR) will ensure that all materials are compatible with the specifications.

The COR will provide final acceptance of project completion to the Contracting Officer.

Performance Objective Required Task or Deliverable

Performance Standard

Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

No work interruptions or safety violations associated with electrical failures in greenhouse

New evaporative cooling system and venting wall functions properly with the existing control system in the greenhouse

Work approved by a contractor provided certified inspector

Inspection

No rusted support posts or old panels left on south or side walls

New posts installed as needed and all new panels

Work approved by a contractor provided certified inspector

Inspection