Attachment 1 - SOW.pdf

SSD-FOTEC-SOW

NAVAL RESEARCH LABORATORY

SPACE SCIENCE DIVISION

Statement of Work

Design and Manufacture of a Cleanroom for the Integration and Testing of Space-Flight Hardware

1 INTRODUCTION

1.1 Background

The U.S. Naval Research Laboratory’s Space Science Division (NRL-SSD) conducts research in the fields of astronomy, astrophysics, solar-terrestrial physics, and atmospheric science of both the Earth, the sun, and other planets. The results of this research promote improved environments that are of importance for a wide range of Navy and Department of Defense (DoD) applications involving e.g. radio communications, the operation of ships and aircraft, and protection of assets in the near space environment.

Mission – The Naval Research Laboratory (NRL) is the Navy’s corporate laboratory for conducting basic and applied research in the space sciences. NRL supports a number of terrestrial and space experiments in the areas of terrestrial, atmospheric, solar, and astronomical research from a variety of ground based, airborne, ballon, rocket, and space platforms.

The Space Science Division (SSD) requires the installation of a laser alignment system that is integrated within a cleanroom spacecraft processing facility.

1.2 Scope

The purpose of this project is to complete the installation of a cleanroom with an integrated laser alignment system. This project entails the overhaul and upgrade of the laboratory module in B209 rm 123A into the state-of-the-art Flight Optics Test Evaluation and Characterization (FOTEC) cleanroom. The cleanroom provides the safe environment for characterization, calibration, and alignment of and optical systems and components for use in spaceflight and aircraft experiments within the Branch.

The new FOTEC cleanroom facility shall include ISO 7 clean space for work associated with space-flight optics ranging from the extreme ultraviolet (EUV) to the near infrared (NIR) portions of the spectrum. The facility will include capabilities and proper safety apparatus for use with Class IV lasers. A specific portion of the facility will provide black out conditions for testing high sensitivity detectors (such as photo multiplier tubes and neuromorphic devices) in true dark conditions utilizing feed throughs from a work area into the dark area. The facility shall be furnished with specialized optical equipment creating an interconnected and interdependent system for characterization, calibration and alignment such as but not limited to: integrating spheres, optical benches, diffusing screens, monochromators, VUV light sources, laser tracker alignment system (Leica AT960), and a theodolite (Leica TM6100A). This facility will be used to provide a clean environment to protect sensitive space flight optics, electronics, and sensors through the assembly, calibration, alignment, and storage phases of their prototype and flight instrument lifecycles.

The FOTEC Statement of Work and Support Information document defines the requirements for the design and manufacture of a cleanroom for the integration and testing of space-flight hardware. It shall be designed, constructed, and installed to provide an environmentally controlled facility that operates within the parameters specified by this document.

The cleanroom project shall be “turn key”. The Contractor shall furnish all systems required to operate the facility that are not specifically excluded in this specification.

The FOTEC cleanroom shall comply with the requirements of ISO-14644 Class 7 when the room is being operated at maximum airflow and capacity. Note that full capacity shall be simulated during acceptance testing. The cleanroom shall be designed as a vertical, top-down, flow cleanroom.

The FOTEC cleanroom shall be located within Room 123A, Building 209, at the Naval Research Laboratory, Washington, DC. The Contractor shall promptly respond to comments and direction from NRL’s safety and engineering personnel.

In this document, “Gray room” shall pertain to an area between the FOTEC cleanroom boundary and a the GSE room. The “GSE room” is an area between the hallway and the Gray room. In this document, “Room 123A” shall pertain to the area of Building 209 containing of the FOTEC cleanroom, the GSE room, and the Gray room.

The Gray room shall comply with the requirements of ISO-14644 Class 8 when the room is being operated at maximum airflow and capacity. Note that full capacity shall be simulated during acceptance testing. The cleanroom shall be designed as a vertical, top-down, flow cleanroom.

The GSE room is an area between the hallway and the gray room where ground support equipment can be located.

1.3 Applicability

This document is applicable to NRL organizations and contractors who are responsible for demolition, designing, manufacturing, procurement, installation, inspecting, and testing of the FOTEC facility and its support equipment to meet requirements defined herein.

1.4 Acronyms and Definitions

Definitions of and acronyms for terminology used in this manual are contained in Appendix 1.

2 REFERENCE DOCUMENTS

The latest revisions of the documents listed below are applicable to the extent specified herein.

Any conflicts between the documents referred to herein and the contents of this manual should be referred to NRL – Code 7634 for resolution.

2.1 Standards

2.1.1 ANSI/ACMA Standard 204-05

1. “Balance Quality and Vibration Levels for Fans”

2.1.2 ASME Code for Pressure Piping

1. B31.3, "Process Piping".

2.1.3 ANSI Z136.1-2022

1. “American National Standard for Safe Use of Lasers”

2.1.4 American Welding Society

1. D10-4, “Welding Austenitic Chromium-Nickel Stainless Steel Piping and Tubing”.

2.1.5 ISO

1. ISO 10816 “Mechanical vibration – Evaluation of machine vibration by measurements on non-rotating parts”

2. ISO 14644 “Cleanrooms and Associated Clean Environments”

3. ISO 14694 “Industrial fans – Specifications for balance quality and vibration levels”

2.1.6 Military Specification

1. MIL-A-8625F Anodic Coatings for Aluminum and Aluminum Alloys.

2.1.7 NASA

1. NASA-STD 8719.11A “Safety Standard for Fire Protection”

2.2 Publications

1. NFPA 13, “Standard for the Installation of Sprinkler Systems”.

2. NFPA 70, “National Electrical Code”.

3. NFPA 72, “National Fire Alarm and Signaling Code”

4. NFPA 101, “Life Safety Code”

5. NASA, 540-PG-8715.1.2 “Mechanical System Center Safety Manual”

3 REQUIREMENTS

3.1 General Requirements

The following sections under General Requirements contain basic requirements for work on the facility at NRL.

3.1.1 Documentation

Documentation shall include material lists, equipment layouts, drawings, design specifications and calculations, documents supplied with components, and system operations and maintenance manuals.

3.1.2 Maintenance Manual

The Contractor shall supply three (3) hard copies and one electronic copy (Word *.docx or Open Document Test *.odt format) of the facility operation and maintenance manual with the system.

It shall include documentation (operation and maintenance manuals) for all instruments and components. Piping, electrical drawings, and assembly drawings, including drawings of major components, shall be provided to support system maintenance. A recommended spare parts list, maintenance products, and maintenance schedule shall also be included in the manual. The manual shall also include specific care instructions for cleanroom surface finishes. (CDRL A001 and A002)

3.1.3 As-Built Drawings

At the end of the contract, the Contractor shall provide “As-Built” drawings of all drawings related to the task, which include field modifications. These drawings shall be provided to NRL within one month of the final acceptance tests. (CDRL A003 and A004)

Materials, Parts, and Processes. The Contractor shall ensure that all materials, parts and processes are suitable for the purpose intended. All material selections shall be approved by the office of NRL Code 7634.

Materials shall not out-gas VOC’s or hydrocarbons. Any material that meets 1.0 percent TML (Total Mass Loss) or 0.1 percent CVCM (Collected Volatile Condensable Material) when tested per ASTM-E-595 shall still require the office of Code 7634 approval, A list of materials that have already been tested to this standard can be found at www.outgassing.nasa.gov. The office of Code 7634 may require a sample. When requested, the vendor shall supply required samples of the appropriate size and condition (cure/mix ratio/lot/etc.).

The selection of materials shall be based upon minimum generation of particulate and out gassing criteria. Materials shall not be susceptible to accelerated aging and possible release of VOC’s or particulates due to exposure to UV light, light, heat or other cleanroom environmental elements.

Materials used in the cleaning process prior to final acceptance testing shall be approved by the office of Code 7634. Exceptions to this requirement are DI water, Isopropyl Alcohol (IPA), and Ethyl Alcohol.

Forbidden materials are listed in Appendix 2.

3.1.4 Certification

The Contractor shall, at the completion of this contract, provide documentation showing that the cleanroom meets the requirements of this specification when tested as specified in Table 1. The report shall include all of the data resulting from these tests. This table identifies all of the specific procedures, conditions, and standards to be used to certify this facility. (CDRL A004 and A005)

3.1.5 Final Design Review

The Contractor shall provide the Final Design Review 4 weeks after the site visit. All drawings shall be presented to the Space Science Division for final approval. Once the Space Science Division approves the Final Design Review, construction may proceed. (CDRL A004)

3.2 Building Infrastructure

Room 123A is cinder block construction with concrete floors.

Various AC electrical supplies are available in building 209. Final electrical requirements for the cleanroom support systems shall be agreed upon during the design review. NRL RSDS shall electrically connect the AC power supplies to the cleanroom connections provided by the contractor.

3.2.1 Demolition

NRL RSDS will demolish infrastructure within room 123A that exists and will not be utilized for the construction of the new cleanroom structure. Physical systems within the room that will be demolished include wall-mounted electrical boxes and conduit, ceiling grid and lighting, an existing crane beam, hanging wall cabinets, and tile flooring. It is the responsibility of NRL RSDS to have the room ready for the new room installation.

NRL RSDS will create an emergency exit opening in the currently closed alcove space in the 123A room. The opening will lead into the hallway of building 209.

The Contractor shall provide a dumpster to dispose of construction material during the construction phase. Coordination with the SSD COR, and NRL is required for placement of dumpster.

3.3 Cleanroom Requirements

3.3.1 Air Flow Pattern

The FOTEC cleanroom and Gray room shall be designed for vertical air flow. Conditioned building air shall enter a plenum volume above the cleanroom. The building air shall be filtered before entry by the cleanroom HEPA filtration system and blown top-down into the cleanrooms.

The air is to be returned from within the cleanroom structures via properly calculated and sized low side wall return air system up through return air chases. This allows for a more uniform means of air flow and prevents influx of external heat into the laboratory.

3.3.2 Structure

The cleanroom structures shall be hard walled modular cleanroom type structure and will be free-standing within Room 123A. Wall panels shall be constructed of an aluminum honeycomb core and painted steel faces. Panels and ceiling grid/tiles shall be gasketed to create an airtight, and light blocking, seal.

The rooms shall have external dimensions that maximize the available volume within Room 123A. The projected external length and width dimensions of the rooms shall fill an approximately 21’7” x 27’4” area (see appendix 3). The cleanroom ceiling shall be as close to the Room 123A ceiling as possible to allow for maximum internal ceiling height.

The cleanroom structure within 123A will form three areas: the non-cleanroom GSE Room is approximately 11’11” x 8‘; this will lead from the hallway into the Gray Room. The ISO 8 Gray Room is approximately 12’ x 8’ and will lead to the FOTEC cleanroom. The ISO 7 FOTEC cleanroom is approximately 13’7” x 23’11”. Both the GSE room and Gray Room will have windows into the FOTEC cleanroom.

3.3.3 Flooring

Epoxy flooring shall be installed in the GSE room, Gray room, and FOTEC cleanroom areas. The flooring shall extend up the walls of the GSE, Gray, and FOTEC rooms by a minimum of 4” to improve the ease of cleaning the floors.

The final choice of material for the epoxy flooring shall be agreed upon by NRL Code 7634.

3.3.4 Access Doors

Three single entry doors include the door from the GSE room to the Gray room, the Gray room to the FOTEC cleanroom, and the emergency exit door. Each door shall be 4’ wide. The room 123A door provides entry from the hallway into the GGE room.

Each single door will include

- Observation windows (See 4.3.5)

- Interlocks (push button override)

- Keyed privacy lockset (opens without key when exiting from the FOTEC cleanroom and

Gray room)

- Weather stripping to provide a positive seal around the door and frame

Two door open indicator relays shall be placed, one on the Gray room to FOTEC cleanroom door, and one on the emergency exit door. The sensors shall be wired in series and the circuit terminated in a female 9-pin D-subminiature connector mounted in a wall/junction box near the “Feed through systems” panels defined in section 4.3.13. The intent is that if either door is opened a relay opens and the circuit is broken.

The emergency exit door shall be placed on the south wall of the cleanroom, in the location of the opening to the hallway created by NRL RSDS.

3.3.5 Observation Windows

The cleanroom structure shall include observation windows in available wall-space of the cleanroom between the FOTEC cleanroom and the GSE room and Gray room. The windows shall be distributed evenly, covering at approximately 75% of the available linear wall. There shall also be observation windows in the doors from the GSE Room to Gray Room, from the Gray Room to FOTEC, and in the emergency exit door. The door observation windows shall utilize the maximum allowable area of each door.

Class IV Laser rated ANSI Z136.1 window coverings shall be provided for all observation windows. These window coverings (blinds, shutters, etc) shall be “Black-Out” rated to prevent light from passing through the windows in either direction. The office of Code 7634 shall approve the choice of the window covering. Fabric, particle generating, and outgassing window coverings shall not be used internally in the FOTEC cleanroom. Window coverings shall be easily removed for storage when not in use.

3.3.6 Ceiling System

The ceiling shall be a suspended grid system. Gasketing to seal the grid to maintain the room pressure shall be of a closed cell structure.

Ceiling tile shall be cleanroom design with the facing smooth laminate, melamine, or as approved. The color will be white with reflectance specification minimums LR-1 (min:0.75) Fed Spec. SS-S118B and ASTME 1264.

3.3.7 Circulating Air Filters

The airflow path shall include pre-filters and HEPA filters located in the supply air plenum above the cleanroom. A metal decking “roof cap” shall be incorporated in the structure design, to create the supply plenum above the cleanroom ceiling.

Fan filter units’ lid and body will be constructed of durable aluminum. They will have a forward inclined Centrifugal type of fan/motor with permanently lubricated bearings. Each fan filter unit will be equipped with a 99.99% HEPA filter as well as a 30% efficient pre-filter and contain a variable speed motor to control airflow and provide a means of maintaining positive pressure.

Each individual unit should not exceed a sound level of 48 d.b.a. Pre-filters will be easily accessed for routine servicing.

The construction, and repair, of the HEPA filters shall avoid the use of materials specified in Appendix 2 – Forbidden Materials.

The pre-filters and HEPA filters shall be designed to be removed and replaced without degradation to the method of assuring a good seal between the HEPA filter and the HEPA filter support structure. If elements of the seal require replacement along with the HEPA filters to assure a good seal, this shall be specified. Silicones or other outgassing sealing materials shall be prohibited.

The fan filter units shall be connected to a shut-off that is located in an accessible location in the emergency exit area so the fans can be shut off for servicing.

3.3.8 HVAC

The cleanroom air circulation system shall filter and recirculate the building provided conditioned air.

3.3.9 Lighting

3.3.9.1.1 Overhead lighting and controls

2-ft x 4-ft LED Lighting fixtures are required. Lighting fixtures shall be capable of being turned completely off for project testing that requires complete darkness. Lighting level shall be 100 FC (Foot Candles).

Multiple switches for the cleanroom lighting shall be provided. One switch shall be within the cleanroom, the second in the Gray room next to the door from the cleanroom. Dual controls shall be provided so the lights can be controlled by the switches and also with a remote control.

3.3.9.1.2 Lighted signs

Emergency EXIT signs shall be installed if building and safety codes require. If required, all emergency EXIT signs (any in the GSE, Gray, and FOTEC rooms) shall be wired to common three-way switches that are located in the GSE room and the FOTEC rooms so the EXIT signs can be turned off as needed for blackout conditions.

2x Lighted “LASER IN USE” signs shall be installed. One located in the GSE room, above the door to the Gray room, and the other above the emergency exit door outside of the FOTEC cleanroom. The signs shall be wired to common three-way switches that are located in the GSE and FOTEC rooms so the signs can be turned on and off as needed for laser operations.

3.3.10 Fire Suppression

The contractor shall furnish and install a wet sprinkler system as a means of fire suppression in the enclosure. The new system shall be an extension from the existing building system, at a single, NRL provided valve connection point. All work shall be in accordance with NFPA-13 and local facility codes.

3.3.11 Water Access

Two circular holes with least 2” inner diameter shall be placed in the south wall (TBD location). The holes are passthroughs for water pipes in the event that water is needed within the cleanroom.

A PVC pipe that is bonded in place with at least a 2” inner diameter is acceptable.

The cutouts shall each have an inner and outer removable cover upon delivery.

3.3.12 Network access

Two separate Cat-6 cabling routes shall be included within the cleanroom design. The two separate lines shall terminate at a Cat6 wall plate with dual RJ45 jacks inside the FOTEC cleanroom. The two cables shall exit from the cleanroom east wall and have a minimum of 50’ of service length available for NRL networking.

3.3.13 Feed-through Systems

A feed-through panel system shall be designed and included. The system shall consist of two framed, removable, panels located in the wall between the GSE room and the cleanroom. Each panel will be 12” x 12” and will be ¼” thick bare aluminum, and will include a mounting system agreed upon by Code 7634 (quick release or threaded fasteners are desired).

Each panel frame will be integrated into the honeycomb wall panel, similar to a window frame.

The panel will seal to the frame, when installed, to maintain the pressures within the cleanroom and will be removable from the GSE room side.

The removable panels should be positioned, centered, approximately 4’ off the floor, between waist and eye level.

Additionally, near the floor in the GSE/FOTEC wall, a cutout for a 4” pipe is required. A 4” PVC pipe should be permanently installed with enough external length extending into the GSE room and cleanroom for a removable cap to be installed on each side. The cutout should be sealed to the wall panel to prevent debris from entering the FOTEC cleanroom.

3.3.14 Monuments

Ten monuments shall be considered in the design of the FOTEC cleanroom. The monuments are used as a reference for an alignment system that will be used inside of the FOTEC cleanroom. The monuments will be permanently attached to the concrete building structure by NRL RSDS.

Eight locations for these monuments are placed along the walls with four low on the walls near the corners of the room and four high in the corners. For these eight locations, to be determined during the room design phase, a cutout in the wall panel shall be placed for a clear line of sight to the monument.

The cutout shall be six inches square. The cutout should be covered with a removable panel/face sheet so the cutout can be covered as needed.

Two additional monuments require a mount plate that is installed permanently into, and should be flush with, the epoxy flooring in TBD locations on either end of the room. The plate shall be 5” x 5” square and contain 4x 1/4-20 threaded hole locations in a 4” x 4”, on center, square pattern.

3.3.15 Electrical and Outlets

Required number of standard 120V electrical receptacles

- GSE Room o 2x quad receptacles placed on the east cleanroom wall, within the GSE room area

- Gray Room o 2x quad receptacles placed within the room, locations are negotiable

- FOTEC Cleanroom o 6x quad receptacles placed within the room with 2x each on the east and west walls and 1x each on the north and south walls

Code 7634 may request changes to placement of the final outlets upon the final design review.

The contractor is not required to provide an electrical panel. The contractor shall provide connections to the cleanroom electrical systems at points on the cleanroom structure. NRL RSDS will connect to those connections, from the building electrical panel.

3.4 Deliverables

3.4.1 Post Award Timeline

Event When Paragraph Location CDRL Kick-off Meeting 1 week after award

4.4.1 Space Science Division

211A A001

Site Visit 2 weeks after award

4.4.1 Bldg 209 Room 123A

Final Design Review

4 weeks after Site Visit

4.1.6, 7.1 Drawings and materials lists sent to COR, in-person or web-meeting for a contractor/NRL review and discussion

A004

Cleanroom construction complete, and acceptance

6-9 months after award

5 NRL, Building 209, Room 123A

A002 A005

As Built Drawings 1 month after final acceptance

4.1.3 Sent to COR A003

Certification Upon Completion 4.1.5 Sent to COR A004 A005 A006

4 VERIFICATION REQUIREMENTS

4.1 Acceptance

Compliance with the performance and design requirements of this document shall be verified through the implementation of acceptance tests at NRL. Acceptance of the facility shall require compliance with all requirements of the specifications and the successful completion of acceptance testing in accordance with approved test procedures.

4.2 Test Requirements

The cleanroom and gray room shall be tested as described in the following table and sections.

Test ISO 14644-3

Procedure

Required ISO Test

Apparatus

(ISO 14644-3

reference)1

Test Conditions

Airborne Particle Count for

Classification and Test Measurement

Cleanroom

B.1 Discrete particle counter

(DPC) (C.1)

1. As Built

2. Sampling plan shall be per ISO 14644-

1 Section B.4.1

Airborne Particle Count for

Classification and Test Measurement

Gray Room

B.1 Discrete particle counter

(DPC) (C.1)

1. As Built

Airflow Velocity Measurement

B.4.2.2 and

B.4.2.3

C.4.1. 1. As Built

Air Pressure difference test Cleanroom and

Gray room

4.2.3, B5 C5 1. As Built

Installed Filter Leakage Test Cleanroom

B.6 1. As Built

Containment Leak Test

Cleanroom and Gray Room

B 13.2.1 1. As Built

Noise N/A 1. As Built

Table 1 - Test Requirements

4.3 Verification of Test

As a condition of any acceptance test, a verified copy of all recorded test data, computations, and reports of procedures, and test results shall be submitted to the buyer – NRL Code 7634 Engineering, before the test shall be considered successfully completed.

4.4 Minimum Acceptance Test Criteria

Acceptance tests shall include verification that the cleanroom meets the performance requirements stated in this specification.

5 OPTIONS

5.1 Budgetary Option #1 – Furniture

5.1.1 Furniture

The contractor shall provide and assemble new cleanroom furniture. The furniture shall meet material requirements defined and shall be placed within the Gray room and FOTEC cleanroom upon completion, before certification testing. The office of Code 7634 shall approve all furniture selections. Required furniture shall include:

1. ESD safe laboratory tables that allow personnel to sit with knees extending under the table. Tables shall include locking casters for maneuvering.

a. Approximately 30” x 48”

b. Quantity 3

2. ESD safe rolling chairs

a. Adjustable height (17”-22”) and backrests

b. Quantity 4

3. Cleanroom storage cabinet containing 4 – 5 adjustable tiers, approximately 72” tall

a. Quantity 2

4. Tiered rolling tool chest

a. 9 – 18 drawers

b. Approximately 60 -70” in height

c. Approximately 28” wide

d. Quantity 1

5. Clothing storage cabinet containing area to hang gowns and store clean and packed cleanroom clothing.

a. 4 – 5 adjustable tiers, approximately 72” tall

b. Quantity 1

6. Gray room bench

a. 36” – 48” long

b. Quantity 2

5.2 Budgetary Option #2 – Demolition

The contractor shall provide demolition of infrastructure within room 123A that exists and will not be utilized for the construction of the new cleanroom structure. Physical systems within the room that will be demolished include wall-mounted electrical boxes and conduit, ceiling grid and lighting, an existing crane beam, and hanging wall cabinets.

5.3 Option #3 – Support Equipment

The contractor shall provide any of the following support equipment items, as selected by NRL.

1. HEPA filtered and ESD safe cleanroom vacuum cleaner

2. Pneumatic feedthrough fittings, to be installed into the feedthrough panel system

3. Various electrical feedthrough connectors, to be installed into the feedthrough panel system

4. Portable humidifier, cleanroom compatible

5. Cleanroom continuous monitor for temperature and humidity

6 DOCUMENTATION TO BE DELIVERED WITH THE EQUIPMENT

6.1 Final Drawings

Final drawings refer to drawings showing the mechanical or electrical system as it has been manufactured. Installation and assembly drawings shall include all field modifications. (CDRL A004)

6.2 Parts List

The Contractor shall provide a parts list with the manufacturer’s name, model number, part number and description for each component. Equipment instruction manuals and/or data sheets shall be provided for all mechanical and electrical hardware. Three hard copies and one electronic copy are required. (CDRL A006)

6.3 Spare Parts List

The Contractor shall supply relevant maintenance parts information, including recommended spare parts and recommended service and replacement criteria for critical components. Three hard copies and one electronic copy are required. (CDRL A006)

7 Technical Criteria: Contractor shall comply with all Federal, State and local codes and regulations which include but are not limited to the latest:

• Unified Facility Criteria (UFC) and associate reference

• Environmental Protection Agency

• Insulated Cable Engineers Association (ICEA)

• Underwriter's Laboratories, Inc. (UL)

• ASTM

• ASHRAE

• National Fire Protection Association Standards (NFPA)

• American National Standards Institute (ANSI)

• National Electrical Manufacturers Association (NEMA)

• Illumination Engineering Society of North America (IESNA)

• National Electrical Installation Standards (NEIS)

• National Electrical Code (NEC)

• International, national, state, and municipal construction codes as adopted, unless the Contract Documents specify a different code is to be used.

EM 385-1-1 is a compliance document for this contract

Operations involving the use of a crane will require a crane lift plan from the contractor for review and approval from NRL Code 3523.

• Accident Prevention Plan (APP) shall be in accordance with (IAW) Army Corp of Engineers EM- 385 Latest Revision.

All work performed in accordance with the above specifications shall be in strict compliance with OSHA regulation 29 CFR 1926. Particular attention is directed to “Safety Related Work Practice” 1926.416 and “lock and Tagging of Circuits,” 1926.417

The Contractor shall comply with all Federal, State and Local safety and environmental regulations which include, but not limited to, Occupational Safety and Health Administration standards, Environmental Protection Agency regulations and US Army Corps of Engineers EM 385-1-1 (USACE). The Government will accept no responsibility (neither legal nor financial) for any work or actions executed by the Contractor. The Contractor is responsible for coordinating this effort with the AGR.

The Contractor shall provide an Activity Hazard Analysis (AHA) for each definable feature of work. All AHA’s shall be turned in with the project schedule submittal. The contractor is not permitted to start work until the AHA’s are approved by the AGR. (CDRL A001)

8 Project Point of Contact: The Government points of contact for this project are as noted below a) Naval Research Laboratory, (NRL) Contracting Officer (KO), Kristopher Ramsey, Code 1350

b) Naval Research Laboratory, (NRL) Contracting Officer’s Representative (COR) Son Lam 4555 Overlook Ave, SW Washington, DC 20375

9 Schedule: Provide a detailed project schedule within 3 weeks of contract award. (CDRL A001) A tentative schedule shall be included with the cost proposal that defines the expected duration for the following phases of the project:

• Phase 1: Design (x weeks)

• Phase 2: Material Sourcing (x weeks)

• Phase 3: Refurbishment and Installation (x weeks)

• Phase 4: Acceptance Testing (x weeks)

• Phase 5: Contract Closeout (x weeks)

10 Waste Management The contractor shall ensure to the maximum extent possible, that any waste generated by this project is reused or recycled. Waste, such as (but not limited to) metals, concrete, gypsum products, paper, cardboard, wood products, brick, plastics, mechanical products and equipment, and electrical products and equipment shall be diverted from landfills and incinerators through reusing or recycling. The Contractor is permitted to retain any funds from the sale of recycled or reused materials. The Contractor shall clean-up, remove and dispose of all concrete and work related debris off NRL property.

In cases of lead-based paint and other hazardous waste generated by the demolition, the hazard materials shall be inspected, and all associated paperwork and manifest shall be signed by the NRL Hazardous Waste Manager prior to leaving the work site.

All debris and recyclable materials generated under this requirement, in terms of amounts and pricing, shall be accounted and reported to NRL Environment, NRL Hazardous Waste Manager, Anna M Lesichar, Code 3536 at Anna.m.lesichar.civ@us.navy.mil The contractor shall submit, within 15 days of completion of this project, all records indicating the disposition of waste generated by this project. Records shall indicate weight, method, and location of the disposition of the waste. The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations. Final payment will not be made until records have been submitted to and approved by the Government

12 Service

a) Responsibility:

Contractor is responsible to provide service under this contract. Contractor shall notify the AGR in writing once all the equipment, material, and tools are available and ready to be installed in accordance with this contract.

b) Base Access/Contractor Badge:

• Contractor Badge:

After contract and if service/refurbishment provided is will take more than one week, at the kick off meeting additional information will be provided to request Contractor Badges.

**All documentation will be delivered to AGR via DoD Safe drop, https://safe.apps.mil/, request drop via email to AGR

c) Field Investigations/Surveys/Site Visit:

Any field investigation/Site visit must be coordinated via the NRL AGR. Such request must be made NLT seven days prior to the requested site visit. Additional documentation must be filled out and submitted directly to the visitor center office. Please use the Gateway Portal on NRL Pipeline to registering as NRL visitor.

https://flankspeed.sharepoint-mil.us/sites/NRL_Security/SitePages/Visitor-Center-And-Admin- Services.aspx

d) Asbestos /Lead Containing Material:

Contractor shall test for any presence of Asbestos/Lead Containing Material within the affected area for refurbishment prior to any work start. Any remediation work must be included in the refurbishment plan, if applicable.

e) Photos:

Required pictures will be taken by the NRL COR and will follow the NRL security screening process prior to release. Contractors are not allowed to take pictures.

h) Interruption of Utilities:

Contractor shall not interrupt any utility without a written request for an outage.

f) Permits:

Contractor is responsible to acquire all required local/State permits before any refurbishment commences.

g) Laydown Area:

Laydowns areas will be coordinated via NRL Facility Service Desk Code 3523.

h) Traffic Pattern:

If traffic pattern must be temporarily changed due to refurbishment activities, such plan must be submitted to NRL Facility Service Desk Code 3523 for review and approval. Contractor is responsible to provide all the necessary traffic, detour, and pedestrian signs for the time of the re-route.

l) Means of Egress:

If refurbishment activities affect escape route, access to doors and stairs, Contactor is responsible to provide alternate route during refurbishment activity and provide temporary signs. Any alternate plan must be submitted for approval.

i) Unexpected Field Conditions:

If during refurbishment activities unexpected field conditions were noted that can affect the statement of work of this contract, contractor is responsible to notify in writing the Contracting Officer and NRL AGR for review and resolution.

j) Personnel Training:

Provide information available from the manufacturer that is needed for use in training designated personnel to properly operate, maintain, and repair components. Coordinate onsite training with NRL

AGR.

k) Stop-Work Order:

Only the contracting officer can issue a Stop-Work Order of this contract. Any presented issue on the field must be referred to the NRL AGR for proper action.

l) O&M Submittals:

Provide a copy of Operations and Maintenance Data.

m) Final Inspection:

Contractor shall coordinate with NRL AGR for a final walkthrough. Any deficiency will be recorded on a punch list and be distributed to the Contracting officer and the NRL AGR. Contractor will have 30 days to make any corrections for re-inspection

n) Environmental Management System Information:

The Contractor shall be aware that the Naval Research Laboratory has implemented an Environmental Management System (EMS) as directed by Executive Order 13423 Strengthening Federal Environmental, Energy and Transportation Management. EMS policy requires a reduction in hazardous waste disposal through alternate recycling and reclamation efforts. The Contractor shall be aware that the work activities related to this contract can cause real or potential significant environmental impact; thus, the Contractor shall competently perform all duties and responsibilities with a commitment to EMS policy. Pollution Prevention and Right-to-Know Information shall be observed during the duration of this contract

APPENDIX 1 – ACRONYMS

AGR -Need definition CVCM – Collected Volatile Condensable Materials DI – Deionized ESD – Electro-Static Dissipative HEPA – High-Efficiency Particulate Air GSE – Ground Support Equipment IPA – Isopropyl Alcohol FOTEC – Flight Optics Test Evaluation and Characterization NRL – Naval Research Laboratory NRL RSDS – Naval Research Laboratory Research and Development Services Division TML – Total Mass Loss UV – Ultraviolet VOC – Volatile Organic Compound SSD – Space Science Division

APPENDIX 2 – FORBIDDEN MATERIALS LIST

The following Materials shall not be incorporated into the cleanroom or gray room.

- Any material that has not been approved by the office of Code 7634 Engineering

- Any material containing silicone

- Exposed greases and oils, especially silicone based materials*

- Wood

- Polyurethane adhesives that contain plasticizers

- Sealants containing plasticizers

- Silicone adhesives/sealants/caulking

- Any adhesive/caulk/sealant…that is in the uncured state

- Any material that will “particulate”, such as foam materials

*If greases or oils must be used they shall not be applied in excess, they are to be applied and wiped off, leaving behind a thin film only.

APPENDIX 3 – ROOM SKETCH

These dimensions are approximate and for quotation purposes only. The contractor shall visit the site with designers to determine the final dimensions for the most efficient use of space.

Figure 1 – Room Sketch