Attachment_1_-_SOW.pdf

Haskell Indian Nations University: Sports Official Assignor

Statement of Work (SOW)

Background Haskell Indian Nations University (HINU) is seeking a contractor to serve as a sport official assignor for the Department of Athletics. The position exercises responsibility for establishing a schedule, disseminating official assignments, and controlling disbursement of fees for all sports officials for all intercollegiate contests/games at Haskell to include:

• Establishing an athletic officials schedule for set varsity intercollegiate competitions

• Assigning certified sports officials to various venues on the Haskell campus

• Adjustments of sports official's athletic assignment schedule as needed

• Distribution of set official assignment schedules to the Department of Athletics

• Disbursement of sports official's fees as appropriate

Contractor must submit the following:

• Technical quote and pricing as outlined in the solicitation;

• Resume; and

• Current and/or recent certification under national governing body as a sports official

Objectives

The goal of the contract is to secure a sports official assignor to serve as a liaison between the Athletic Department and various certified sport officials in the states of Kansas, Missouri and possibly Nebraska, Oklahoma and Arkansas; states representing the Association of Independent Institutions that Haskell Athletics is a member of.

• Creation of an official schedule and assigned fee structure for certified sports officials

• Verification of certified sports official pool in accordance with NAIA and recognized governing boards

• Compliance with the National Association of Intercollegiate Athletics by providing certified officials to officiate NAIA varsity contests at Haskell Indian Nations University.

Scope HINU, under the governance of the Bureau of Indian Education (BIE) expects the contract to yield a successful vendor for the job. The vendor will act in accordance to Federal regulations in representing the institution and the government in a positive manner.

Tasks In addition to outlined functions and objectives, the contractor is expected to demonstrate successful completion of the following tasks:

• Coordinate, assign and communicate sports schedules with certified sports officials

• Distribution of officials to venues in a timely fashion

• Accounting of fee structures per assigned sport

• Evaluation of certified officials

• Provide a year in review report

• Contractor will be evaluated on fulfillment of outlined functions, successful demonstration of objectives, and timely completion of the aforementioned tasks.

Travel The Assigner will only travel when requested, or it is required for officials’ evaluations.

Pre-Travel Approval The contractor will require travel to support requirements outlined in said agreement. Travel arrangement shall have authorization or prior approval, in accordance with Federal Travel Regulations (FTR) 41 C.F.R. § 301-2.1. All travel requests shall be submitted to the Contracting Officer Representative (COR) to ensure the proposed travel meets FTR requirements and reasonable cost, per 41 C.F.R § 301-2.3, before approving travel request. The COR’s approval is to ensure travel supports mission requirements/is essential to advancing the services for this Project. Travel costs that are projected to exceed standard federal travel rates shall be requested and approved in writing by the COR prior to incurring the cost.

Post-Travel Approval Once travel is completed the reimbursement request shall be submitted to the COR for approval, prior to the final submission to the IPP. The reimbursement request shall include but is not limited to the following: traveler name, travel itinerary, purpose for travel, travel receipts (hotel, rental car, gas), tax statement, etc., per 41 C.F.R. § 301-2.2. The COR’s review shall ensure travel meets FTR requirements and reasonable cost before travel reimbursement is submitted to IPP for final payment. For further information on Travel Costs, see FAR 31.205-46. All changes to an already approved travel (i.e., changes for an early return) shall be re-approved by the COR to ensure costs are advantageous for the Government. The traveler shall be responsible for all expenses incurred that are over the allowable reimbursement limits established in the FTR, e.g., all excess costs resulting from circuitous routes, delays, or luxury accommodations or services unnecessary or unjustified in the performance of official business, per 41 C.F.R. § 301-2.4.

Travel costs shall not incur any general and administrative (G&A) and/or profit costs. Travel costs shall be reimbursed using actual cost incurred.