Attachment 1 - SOW.pdf

F1T0BW4292A001 - 15 TES Furniture

1. DESCRIPTION OF WORK. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to install government approved workstations and office furniture at the 15th Test & Evaluation Squadron (15 TES), Bldg.21, Nellis AFB in accordance with this Statement of Work (SOW) and with commercial practice and local standards.

1.1. Scope of Work

1.1.1 The 15 TES requires furniture to furnish their new building. Installation is required in the facility NLT 90 days after award.

1.1.2 The Contractor shall inspect the job site and prepare drawings of the layouts, materials to be used, etc. for approval by the government prior to submitting an installation schedule.

1.1.3 The contractor will have the opportunity to conduct a site visit to ascertain the layout, design recommendations and work conditions prior to award. Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer.

1.2 Design Services. Provide professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meet the requirements.

1.2.1 Within parameters specified below, a complete design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

1.2.2 The contractor shall provide design services, including space planning, site verification, material selection, and programming as necessary for each project.

1.2.3 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

1.2.4 The contractor is responsible for notifying the Government Acceptor of all power requirements regarding location of communication, LAN, and power junction boxes (if applicable)

1.2.5 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of objects.

1.2.6 Design shall ensure that no more than two (2) duplex outlets (four plug in points) are put onto the same circuit.

1.2.7 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components unless advised by the government.

1.2.8 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional Interior Designers with a four (4) year Interior Design degree and three (3) years’ experience is desired using software similar to that proposed for this contract.

1.2.9 The contractor shall provide additional drawings of furniture layouts, if requested by the government, through email in pdf format.

1.2.10 Design service shall include an initial complete design with up to two (2) additional revisions prior to final approval.

1.2.11 Design/redesign timelines shall be expected.

1.2.12 Design sheet layouts for all phases of design (initial, revisions, and final) of workstations shall be received within three (3) business days of installation unless otherwise directed in the contract.

1.2.13 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and three (3) copies of all plans including basic floor plan, movable wall, panel, and electrical layouts will be provided to the Government Acceptor for the project.

1.2.14 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within five (5) calendar days of the request.

1.2.15 Contractor shall provide requiring location a copy of the installation drawings and a bill of materials via mutually agreed upon electronic media.

1.2.16 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

1.2.17 Design shall conform to the parameters established in the final FF&E submittal; substitutions will not be accepted. If any discrepancies or price increase arise, the contractor is responsible for contacting the Nellis AFB Contracting Officer and/or the Government Representative (GR) to resolve issues.

1.2.18 New furnishings and equipment procured shall be shipped to and stored at the contractor’s warehouse as necessary, until all items are received unless just in time delivery is coordinated. The contractor may be financially responsible for any orders arriving beyond the agreed upon delivery/installation date with the Nellis AFB Contracting Officer and/or GR. The contractor will be responsible for storing any product arriving earlier than the agreed upon delivery/installation date at their own expense.

1.3 Product Markings/Documentation/Tools. Items used after product acceptance used to identify or modify a particular product.

1.3.1 All documentation (owners manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Property Manager upon completion of the installation.

1.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor.

2.1 GENERAL INFORMATION.

2.1.1 Tasks. The contractor shall perform the delivery and installation work as outlined in Attachment 3 - Specifications.

2.1.2 The contractor shall provide an installation plan and schedule that is subject to government approval, 14 days prior to commencement of work. The contractor will coordinate with GR for schedule of work.

2.2 DESCRIPTION OF REQUIREMENT. The contractor shall design the layout and install the new system furniture for the GR to meet the following requirements:

2.2.1 Inspection of Plans: The contractor shall provide GR with the installation plans (layout drawings) and the whole product information to include materials, finishes, or sample finishes, prior to commencement of work. GR must be provided an opportunity to suggest concerns/ recommend the installation plans to coordinate with establishing the best method with the contractor.

2.3 Installation and Removal Services. Manufacturer certified professionals to install systems and modular furniture per the approved design drawings.

2.3.1 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager. The names of the senior representative and all designated site works must be provided to the GR at least 14 days prior to starting work.

2.3.2 The contractor representative shall meet with the Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

2.3.3 The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan, and electrical plan, designed and provided by the contractor with the purchase.

2.3.4 The contractor must sign off on the condition of the space by doing a walk-through prior to the beginning of installation of their product and will note any damage to the building with the

GR.

2.3.5 Prior to starting installation the contractor shall protect doors, walls, corners, flooring, furniture and building materials, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such types of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages.

2.3.6 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.3.7 The contractor is responsible for receiving, inspecting for shipping damage, and installing all furniture, furnishings, and equipment. If damage is found it shall be the responsibility of the contractor to notify the authorized GR and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.3.8 Services shall include all labor, materials, and equipment needed to receive, unload, stage, assemble, and install the products to conform to final Air Force approved design drawings.

2.3.9 If any alterations are conducted on the facility, Civil Engineering will be contacted.

2.3.10 Installation of new systems and modular furniture must be under the oversight of an onsite certified installer.

2.3.11 Services shall include removal of packing materials from the installation.

2.3.12 All dirt, debris, trash, leftover packaging materials, and boxes, etc., shall be removed from the jobsite by the contractor and disposed of off Nellis Air Force Base, Nevada and in accordance with local regulations. It is the responsibility of the contractor to coordinate and provide dumpsters and recycling containers as necessary.

2.3.13 The contractor must ensure that all dirt, debris, and boxes are removed from the installation prior to acceptance.

2.3.14 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.3.15 The contractor must provide copies of all purchase orders and warranty information to the

GR.

2.3.16 The contractor shall instruct 15 TES personnel in the proper use and adjustment of installed products, correct deficiencies in installation and coordinate replacement of defective product.

2.3.17 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

2.3.18 Entire products must be delivered/installed on site within 90 days after receipt of the purchase order.

2.4 QUALIFICATION. The contractor must ensure a Project Manager is assigned and present throughout the project. The contractor shall provide names, dates of birth, and identification numbers for all employees designated to work on the contract for security purposes. Identified workers must sign in and out every day and will be escorted at all times in the facility.

2.5 Warranty: The original manufacturer’s warranty is required.

2.6 Minimum Product Quality: All desks must be made of material and/or coating which is strong against scratches.

3. GOVERNMENT FACILITY

3.1 Contractor personnel may utilize the restrooms located within the building when needed.

3.2 Contractor personnel may park vehicles in the parking lot of Bldg. 21. The GR will coordinate any issues with parking directly with contractor personnel.

3.3 15 TES personnel will provide spaces where the contractor can securely store any equipment, supplies, and construction material for the duration of the project.

3.4 15 TES personnel will coordinate the wiring work for LAN connection and electricity to the outlets which are built into the furniture as necessary.

3.5 Water, electricity, and sewage, where available from existing work sites, will be provided to the contractor without cost.

4 OTHER

4.1 Availability of Facilities: The facilities will be made available to the Contractor from 0800 to 1600 local time, Monday through Friday, excluding observed US Holidays and family days as listed in the section 4.2. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor. The GR may use their discretion to adjust the availability of the facilities. Closures for other unforeseen reasons are possible on days not specified below.

4.2 Observed Holidays and Family Days:

2024:

Wednesday, December 25 Christmas Thursday, December 26 Family Day 2025:

Wednesday, January 1 New Year’s Day Thursday, January 2 Family Day

Friday, May 23 Family Day Monday, May 26 Memorial Day Thursday, June 19 Juneteenth Friday, June 20 Family Day Friday, July 4 Independence Day Monday, July 7 Family Day Friday, August 29 Family Day Monday, September 1 Labor Day Friday, October 10 Family Day Monday, October 13 Columbus Day Friday, October 31 Family Day Monday, November 10 Family Day Tuesday, November 11 Veteran’s Day Thursday, November 27 Thanksgiving Day Friday, November 28 Family Day Thursday, December 25 Christmas Day Friday, December 26 Family Day