Attachment 1 SOW.pdf

Statement of Work (SOW)

Project: Building 7 Floor Coating Repair

1. GENERAL INFORMATION

1.1 Background: The USDA, NCAH campus at 1920 Dayton Avenue, Ames, IA has an

Animal Research Building constructed in 1995. Various renovations have occurred for the flooring. The existing 8-year-old rubber floor coating is deteriorating and needs to be replaced. The goal of this project is to install a new trowelled polyurethane coating in Room 2112 to test the performance and durability. Upon success, this floor product will be expanded to other areas of Building 7.

1.2 Scope of Work: This work consists of removing an existing rubber flooring, preparing the surface, and installing a new troweled urethane floor coating in room 2112 (approximate 482 SF). The goal is to provide better animal comfort and reduce the chance of slipping or falling and endangering the animals or care takers. Attached are drawings and photos with the contractor’s construction route, Building 7 Room 2112 location, material information, and photos of the room.

1.3 Note: Every effort has been made to depict this work in the attachments; however, the content included is approximated. Interested parties are strongly encouraged to visit the site of the proposed work and review the existing conditions there relating to construction and labor, and to be fully informed as to the facility involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify those submitting a proposal. However, change order requests for items that could have been reasonably ascertained from a site visit (and included in a proposal) will be reviewed by the CO and evaluated accordingly.

2 CONTRACTOR REQUIREMENTS

2.1 Technical Requirements/Tasks:

2.1.1 The contractor is responsible for all labor, material, disposal and equipment to complete the work unless otherwise stated.

2.1.2 The contractor is responsible for coordinating with the USDA and maintaining an accurate schedule to allow the USDA to plan the completion of their preparatory work.

2.1.3 The USDA shall be responsible for removing the existing gates, waterers, and remaining rubber floor coating product and for subsequently decontaminating the room prior to the contractor starting their work.

2.1.3.1 The USDA will not be responsible for any further floor preparation.

Once the floor is decontaminated by the USDA, the contractor will be responsible for floor preparation for the flooring installation as per installation recommendations by the manufacturer.

2.1.4 The contractor shall clean and mechanically prepare the concrete surface to accept a new troweled urethane floor coating in accordance with the manufacturer specifications and details. This includes confirming to the following requirements:

2.1.4.1 The contractor shall shot-blast surfaces with an apparatus that abrades the concrete surface, contains the dispensed shot within the apparatus, and recirculates the shot by vacuum pickup or diamond grind with a dust free system.

2.1.4.2 The contractor shall use a capture system that has adequate HEPA filtration when mechanically preparing the floor surface.

2.1.4.3 Prefill surface irregularities holes and cracks as necessary.

2.1.4.4 Upon completion of all preparation activities, the floor shall conform to the manufacturer's specifications and details.

2.1.5 The contactor is allowed to stage in the corridor outside the anti-room and animal intake room for equipment and to mix product to be applied to the floor but must coordinate with the COR.

2.1.5.1 The area in the corridor shall be covered and protected to prevent damage to the existing floor, walls and other surfaces.

2.1.6 The contractor shall install the new troweled urethane floor coating in accordance with the manufacturer specifications and details. The new troweled urethane floor shall be seamless and sealed along the edges of the walls, as well as the floor mounts for gate posts and floor drains. The USDA must be able to reinsert the gate posts and the floor drains shall function at or better than their current operations.

2.1.6.1 As per the specifications, the contractor is responsible for completing a bond test that is witnessed by the COR or other authorized representative using the product to verify mix and adhesion to the existing floor prior to proceeding with the final installation.

Installation may not occur before the bond test performance period is completed.

2.1.6.2 The product shall be: Stonhard Stonres STR flooring system (Color = Creek) with 100 grit white aluminum oxide and two top coats of CF7.

2.1.7 The contractor shall provide product and Safety Data Sheets for the required products: Stonhard Stonres STR flooring system (Color = Creek) with 100 grit white aluminum oxide and two top coats of CF7 no later than 10 days after the award of the Contract.

2.1.8 The contractor shall provide a schedule for the work no later than 10 days after the award of the Contract.

2.1.9 Contractor is required to remove all trash or debris accumulated from completing the work from the site and dispose of in a responsible manner.

2.1.10 The work shall be completed within 14 days after the notice to proceed (NTP). NTP will be issued after receipt of bonds if required, pre-construction submissions have been approved (see section 8.0), the contractor is ready to work and the room is vacated.

2.2 General Requirements:

2.2.1 The work will take place inside Building 7 Room 2112. This room is in a containment building. Contractors will be required to change in NCAH provided clothing and shoes. Materials must be brought in through secured airlock. Contractor must be escorted at all times when in the building.

2.2.2 The contractor shall coordinate all work with the Contracting Officer’s

Representative

2.2.3 The Contractor shall furnish all labor, materials, equipment, supplies, transportation, supervision, safety equipment*, and incidentals for all elements of the work to provide a complete and properly functioning installation in accordance with this Statement of Work.

* Note: Contractor is solely responsible for safety measures and conformance to applicable requirements in accordance with FAR clauses referenced in Solicitation package.

2.2.4 The scope of the project shall be performed in a neat, workmanlike manner and shall be sequenced for efficient workflow and to minimize interruption to the daily activities and ongoing research at the facility to the greatest extent possible.

2.2.5 Contractor shall provide all means and methods to protect the facility and its installations from all project activities, including protecting the facility from environmental elements as the improvements are completed.

2.2.6 The Contractor shall submit a safety plan to the USDA no less than 10 days prior to the commencement of work.

2.2.7 The Contractor shall submit a quality control plan no less than 10 days prior to the commencement of work.

2.2.8 The Contractor shall submit a detailed plan for dust mitigation and containment to the Government for review no less than 10 days prior to starting any on-site project activities. See Project Specifications for additional information on requirements for submittals.

2.2.9 The Contractor shall site verify any and all dimensions and shall carefully examine the entire site and building and shall make all necessary investigations to become thoroughly aware of the existing conditions and all difficulties involved in the completion of the work in accordance with the contract documents prior to the submission of bid.

2.2.10 All work will be performed by qualified personnel.

2.2.11 Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

2.2.12 Anything mentioned in the Scope of Work and not shown on the drawings or shown on the drawings and not mentioned in the Scope of Work, shall be of like effect as if shown or mentioned in both.

2.2.13 The finished product and all of its components shall provide a complete operational and functional system per this Scope of Work and the manufacturer’s specifications.

2.2.14 Waste Disposal:

2.2.14.1 Contractor shall divert project waste to recycle where practical. The

Contractor shall track and document the amount of project waste diverted to recycle. Documentation should be submitted at project closeout

2.2.14.2 If no project waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

2.3 Special Provisions

2.3.1 Do not disturb portions of site beyond areas which the work is approved. If land is disturbed due to staging or other reasons, the contractor is required to returns the condition back to pre-construction condition or better at no cost to the government.

2.3.2 Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer’s Representative. At the completion of contractor operations, existing work must be in a condition equal to or better than that which existed before new work started.

2.3.3 Keep driveways, entrances, walkways, and doorways serving premises clear and available to the Government, employees, visitors, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

2.3.4 Any damage resulting from contractor's operation shall be brought to the attention of the Contracting Officer's Representative immediately.

2.3.5 Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

2.3.5.1 Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

2.3.5.2 Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

2.3.6 The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work area.

Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

2.3.7 The Contractor shall ensure that any materials that are delivered by FedEx, UPS, etc. are delivered to the jobsite and NOT to the USDA warehouse dock at Building 24 or to the north warehouse, Building 11. The USDA and/or the COR will not be responsible for receiving any materials destined for the project. USDA reserves the right to refuse any unscheduled deliveries that arrive at either warehouse or at the main gate.

2.3.8 The contractor shall provide technical specifications and product information along with the cost proposal.

2.3.9 An award will not be completed until the product has been determined to be acceptable.

3.0 PRODUCT SPECIFICATIONS

The product the floor coating shall be Stonhard Stonres STR, (Color = Creek) with 100 grit white aluminum oxide with two top coats of CF7.

4.0 WORK RESTRICTIONS & CONDITIONS

4.1. Site Security Access

a. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of each work day. A current government-issued identification with a picture ID is required for entry.

b. This project construction site is located in the limited access zone.

c. Construction vehicles and a construction trailer will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots.

d. The COR will direct Contractor to parking available near the Building 7 Suite 2 entry in available parking spaces on concrete.

e. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

f. Work shall be confined to the areas identified on the Drawings. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

g. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

h. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

i. No pets or animals are allowed inside the Security Gate, even if left in vehicle.

j. No firearms or weapons are allowed on site.

4.2 Work Hours: Regular work hours for the site are 7:00am to 3:30pm, Monday through Friday, excluding Government holidays.

4.3 Work Outside Regular Work Hours: Will only be allowed if necessary to complete a step in the floor coating process and must be coordinated with the COR at least 5 days in advance.

5.0 TEMPORARY FACILITIES

5.1 Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any temporary utility connections. See also section 7.

5.2 Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

5.3 Construction Trailer: A wheeled construction trailer may be stored on campus for the Project with location to be coordinated with COR.

5.4 Toilet Facilities: The Contractor will be allowed to use the restroom facilities in the change room within the Building 7 area that is being completed.

6.0 WARRANTY DOCUMENTATION

6.1 Provide a minimum of a three-year warranty for labor to repair of faulty workmanship and material. The warranty shall start at the completion of the project.

6.1.1 Warranty List: Provide a 3-year warranty summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date. Provide electronic PDF file to the

COR.

6.1.2 Warranty Copies in Binder: Provide the COR one signed & dated copy of all warranties for products and equipment installed on the project. An electronic (scanned) copy of the Warranty Binder in a PDF file shall be submitted with the final close-out documentation.

7.0 GOVERNMENT FURNISHED

7.1 The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor.

7.2 The Contractor shall be responsible for making and removing any temporary utility connections. Because directional airflow must be maintained in the building, no extension cords may be run outside of the suite.

7.2.1 The room has one 20 Amp. 120V single phase power circuit.

8.0 DELIVERABLES / SCHEDULE

Item No.

Deliverable

Objective

Due

1 Project Schedule Defining the responsibilities, timeline, risks, and milestones of contract objectives. Ref. Subtask 2.1.8

No later than five

(10) business days after contract award

2 Material Submittal Defining the characteristics of the materials used to complete the project.

Ref. Subtask 2.3.8

With cost Proposal

3 Contractor Safety Policy.

For review and approval by COR.

Ref. Sub Task 2.2.6

Ten business days before starting work on site.

4 Contractor Quality Control Plan

For review and approval by COR.

Ref. Sub Task 2.2.7

Ten business days before starting work on site.

5 Dust mitigation plan For review and approval by COR.

Ref. Sub Task 2.2.8

Ten business days before starting work on site.

6 Warranty For review and approval by COR.

Ref. Section 6

At completion of project.

9.0 PLACE OF PERFORMANCE:

USDA, National Centers for Animal Health, 1920 Dayton Avenue, Ames, IA 50010

10.0 TECHNICAL POINT OF CONTACT:

Michael F. Kuennen, Engineering Technician, Email: michael.kuennen@usda.gov Office Phone: 515-337-7297, Cell Phone: 515-231-4598 mailto:michael.kuennen@usda.gov