Attachment 1 - SOW.pdf

STATEMENT OF WORK

(SOW)

GENERAL INFORMATION

Title of Project:

Acquisition of Service/Maintenance Agreement for Gilson Systems for the ACC group at NCATS

Project Purpose or Objectives:

The purpose of this requirement is to procure an annual Service/Maintenance agreement that covers all service repairs, software upgrades, and one Preventative Maintenance (PM) visit for all Gilson systems.

Background Information:

The mission of the NCATS is to apply the tools of small molecule screening and discovery to the development of chemical probe research tools, for use in the study of protein and cell functions, and biological processes relevant to physiology and disease. In our research, we need to assess the biological utility of small molecules prepared in our laboratory. This determination relies on the purity and correct identity of the compound of interest. Here at the NIH Chemical Genomics Center, we are engaged in various research activities, including, but not limited to, high-throughput screening, parallel synthesis, assay optimization, and bioconjugate preparation. The Gilson systems are an integral part of our purification instrumentation as these are both injectors and fraction collectors. When integrated into existing equipment, the systems draw the sample into the system. After the sample flows through the systems, this same piece of equipment collects the pure sample into individual test tubes. Most every experiment done in our lab requires a solvent for synthesis and purification, specifically HPLC purification where a high volume of fractions containing purified sample are produced.

This equipment to be maintained increases the current capacity of the lab by allowing more samples to be purified in a shorter period of time. The request is for a Full Service Agreement that covers all service repairs, software upgrades, and one Preventative Maintenance for one (1), 12-month base period. It will also include three (3) additional option years to be exercised after the base year contract expires.

Period of Performance:

The anticipated base period of performance is from 7/1/2024 – 6/30/2025

- Option Year 1 (7/1/2025 – 6/30/2026)

- Option Year 2 (7/1/2026 – 6/30/2027)

- Option Year 3 (7/1/2027 – 6/30/2028)

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the

Government as needed to perform the below:

- Service/Maintenance Agreement for the following systems with the below coverage:

o Gilson Prep System – HPLC Pump (SN#381G4C010) o Gilson Prep System – HPLC Pump (SN#381H4D011) o Gilson Prep System – Quad Channel (SN#261E4L019)

- One (1x) Preventative Maintenance performed annually on covered instrument/system.

- Inspection stickers will be affixed to each unit at the time of inspection

- An equipment status report will accompany the certificates, providing an overview of inspection findings

Specific Requirements:

The vendor must provide Full Service and Preventative Maintenance:

Preventative Maintenance (PM) Procedures:

1. Replace rotor seal of prep solvent system & direct injection module

2. Replace rotor seals of solvent system and direct injection modules

3. Rebuild pump heads, replacing check valves, seals

4. Replace return spring

5. Rebuild pump heads, replacing check valves and seals

6. Rebuild mixing chamber replacing filter, stir bars, etc.

7. Replace UV lamps, clean flow cell

8. Replace valve rotor seal

9. Inspect and clean valve

GOVERNMENT RESPONSIBILITIES

NCATS will provide access to the facilities located at 9800 Medical Center Drive, MD 20850 as necessary.

KEY PERSONNEL

Personnel must be trained and authorized to service Gilson equipment. The technician must have extensive experience with the instruments listed in this SOW to perform maintenance and repairs:

o Gilson Prep System – HPLC Pump (SN#381G4C010) o Gilson Prep System – HPLC Pump (SN#381H4D011) o Gilson Prep System – Quad Channel (SN#261E4L019)

OTHER CONSIDERATIONS

Information System Security Plan:

N/A

Data Rights:

Section 508—Electronic and Information Technology Standards:

Publications and Publicity:

Confidentiality of Information: