Attachment_1_-_SOW.pdf

Statement of Work

Curatorial Services means managing and preserving a collection according to professional museum and archival practices, including, but not limited to:

(1) Inventorying, accessioning, labeling, and cataloging a collection.

(2) Identifying, evaluating, and documenting a collection;

(3) Storing and maintaining a collection using appropriate methods and containers, and under appropriate environmental conditions and physically secure controls;

(4) Periodically inspecting a collection and taking such actions as may be necessary to preserve it;

(5) Providing access and facilities to study a collection;

(6) Handling, cleaning, stabilizing and conserving a collection in such a manner to preserve it.

This contract applies to the following categories of preexisting and new museum property, archaeological collections, and associated documentation for museum property.

The collections of archaeological and historic artifacts and associated records, herein, are called the

Collection.

The Federal Government retains title to the Collection being cared for and maintained.

Collections will be accepted from BLM and individuals, organizations, institutions, companies, corporations, or universities holding a valid cultural resource use permit and a current curation agreement with the Museum. The Collections must be accompanied by adequate documentation and provenience information, consistent with preparation requirements laid out by the Museum in Curation

Requirements for Cultural Resource Management Collections – April 2012.

The collection database will be updated throughout the period of this contract and by the end date will contain all Collections deposited during this period.

The Museum will provide BLM cultural resource permittees with a curation agreement extending for the term of their permit in a timely manner. While functioning as a federal repository, permittees will be charged a processing fee of $50.00 due at the time the curation agreement is issued.

The cost for permanent storage of collections is $700.00 per cubic foot, using the MWC standard box and packaged to MWC standards. A half box is $350.00 per cubic foot, and a minimum charge of

$175.00 will be assessed for collections smaller than .25 cubic foot. The fee partially reimburses curation costs including cataloguing, research access and preservation.

Charges for oversize items (for example, whole vessels, ground stone) will be based on the actual amount of shelf space the specific items(s) consumes(s), at $700 per cubic foot.

The cost for curating project documentation is $500.00 per linear foot (for illustrations, one standard 12” x 15” x 10” record storage carton is approximately 1.5 LF; one standard 10 ¼” x 12 ¼” x 2 ¼” archival document box is approximately 0.5 LF). Oversized maps stored in flat files are also charged at the

$500.00 per linear foot rate. A minimum charge of $125.00 will be assessed for collections that are less than 0.5 LF.

No fees are to be assessed for Collections generated by BLM staff for in-house projects. Each field office will deposit these Collections annually.

Collections will be accessioned using the "Smithsonian trinomial".

Provide for the professional care and management of the Collection from BLM administered-lands located within the Colorado River Valley, Grand Junction, Kremmling, Little Snake, and White River

Field Offices, as well as BLM-authorized cultural resource projects from these field offices.

Perform all work necessary to protect the Collection in accordance with the regulation 36 CFR Part 79 for the curation of federally owned and administered archaeological collections.

Assign a Qualified Museum Professional to oversee the Collection. Any Museum Specialist working on the Collection under the direction of the Qualified Museum Professional will meet the qualification standards for a GS-1016-05. The Qualified Museum Professional can charge labor time for the administrative oversight of the Collection.

Provide and maintain a repository facility having requisite equipment, space, and adequate safeguards for the physical security and controlled environment for the Collection and any other U.S. Government-owned property in the Museum’s possession.

Not adversely alter or deface any of the Collection except as may be absolutely necessary in the course of stabilization, conservation, scientific study, analysis, and research. Any activity that will involve the intentional destruction of any of the Collection must be approved in advance and in writing by the BLM.

Conduct periodic inspections of the storage facilities and the Collection as deemed appropriate to ensure the collections integrity and safety. Perform only those conservation treatments as are absolutely necessary to ensure the physical stability and integrity of the Collection.

Within five (5) days of discovery, report all instances of and circumstances surrounding loss of, deterioration and damage to, or destruction of the Collection to the BLM, and those actions taken to stabilize the Collection and to correct any deficiencies in the physical facility or operating procedures that may have contributed to the loss, deterioration, damage, or destruction. Any actions that involve the repair and restoration of any of the Collection must be approved in advance in writing by the BLM.

Provide the BLM with an annual report at the end of the contract period. The report will include all reporting elements outlined in Part 411 of the Departmental Manual (411DM; Policies and Standards for Managing Museum Property. This includes, but is not restricted to, catalog list of the contents of the collection, the condition of materials submitted for the year; a general assessment of the collection;

recommendations for treatment of any items requiring conservation or stabilization and other information germane to the care or disposition of the collection. The Qualified Museum Professional should be available for a brief meeting with the BLM representative to review the past year’s activities and assess any actions needed to resolve any problems or deal with any opportunities which may surface. The annual report is due to the BLM no later than August 31.

Review and approve or deny requests for access to or short-term loan of the Collection (or part thereof) for scientific, educational, or religious uses in accordance with the regulation 36 CFR Part 79 for the curation of federally owned and administered archaeological collections. While functioning as a federal repository, permittees will not be charged an administration fee to access the Collection.

Not mortgage, pledge, assign, repatriate, transfer, exchange, give, sublet, discard or part with possession of the Collection in any manner to any third party either directly or indirectly without the prior written permission of the BLM and redirect any such requests to BLM for response. In addition, not take any action whereby any of the collection shall or may be encumbered, seized, taken in execution, sold, attached, lost, stolen, destroyed, or damaged.

Use the Collection for scientific and educational purposes, subject to such terms and conditions as are necessary to protect and preserve the condition, research potential, religious or sacred importance, and uniqueness of the Collection.

Removal of all or any portion of the Collection from the premises of the Museum for scientific, educational or religious purposes may be allowed only in accordance with the regulation 36 CFR Part 79 for the curation of federally owned and administered archaeological collections. The collections will be packaged, handled and transported, as specified by the Museum, so as to prevent breakage, deterioration, or contamination.

The Collection or portions thereof may be exhibited, photographed or otherwise reproduced, and studied. All exhibits, reproductions, and studies must credit BLM and the Museum and read as follows;

“Courtesy of the Bureau of Land Management and the Museum of Western Colorado”.

Maintain complete and accurate records of the Collection including information on the study, use, loan, and location of said Collection which has been removed from the premises of the Museum.

Charge a reasonable fee to persons using or borrowing the collection to cover costs for handling, packing, shipping and insuring material remains, for photocopying associated records, for photographing objects, and for any other incidental costs related to the use or loan of the collection.