Attachment 1 - SOW.pdf

WARM SPRINGS SERVICE UNIT

Warm Springs Health and Wellness Center

Propane Delivery Service Statement of Work

1. SCOPE OF WORK

This requirement is for successful contractor to provide propane gas service to the Warm Springs Health and Wellness Center (Warm Springs Service Unit).

A. Contractor shall provide all labor, materials, tools, equipment and transportation to provided propane delivery to the service locations.

B. Propane shall be provided on an as needed basis for five (5) propane tanks at location Warm Springs Health and Wellness Center, for Site#: 102202640.

Propane tanks and meters are the property of the Confederated Tribes of Warm Springs, Oregon, and maintained by the Tribal Facilities Department here within Warm Springs Health and Wellness Center. Indian Health Service, federal agency, procures and pays for the tanks to be filled, billing invoices should only include for Site #: 102202640.

C. Coordinate propane services with the point of contact (POC) for delivery of propane as required by Warm Springs Health and Wellness Center.

D. Contractor shall deliver and provide propane in accordance with all federal, state, local, tribal and IHS regulations.

E. Contractor shall upon each fill, the tanks shall be inspected to ensure safe operational use prior to filling.

F. Annual leak testing as may be indicated to ensure safety. Any issues with the tank or any of its components shall be immediately reported to the Contract Officer Representative noted in the Statement of Work (SOW).

G. Contractor is responsible for providing a receipt for delivery, quantity, and price.

H. In order to facilitate efficiencies, the Contracting Officer’s Representative (COR) and the contractor may agree on a regular schedule for delivery of propane gas to the various locations dependent upon usage.

I. Contractor is responsible for reading the existing individual meters and billing/collecting payment from the government housing tenants for actual use of propane. In addition, the date subsequent propane charges shall revert back to the Warm Springs Health and Wellness Center Government Account shall be provided to the contractor. The process for reporting to the contractor shall be agreed upon between the government and the contractor no later than 30 days after contract award and shall become part of the official contract file.

2. Contracting Officers Representative (COR)

The Deputy Chief Executive Officer, or their designee, is authorized as the Contracting Officer’s Representative. Only the COR, or alternate, is authorized to place orders under this contract. When placing an order, the COR or designee, shall indicate propane tanks to be filled. The contractor shall provide a delivery ticket for signature by the government representative. If at any time a COR needs changed to another COR, Warm Springs Health and Wellness Center will work with Contracting Officer to make these changes.

The COR, or designee, shall be responsible for the following:

A. Monitoring the contractor's progress for timely delivery, including the surveillance and assessment of performance and recommending necessary changes to the contracting officer;

B. Interpreting the scope of work;

C. Technical evaluation as required;

D. Inspection of all deliveries and acceptance as required by this contract;

E. Assisting the contractor in the resolution of technical and administrative problems encountered during the performance of the contract;

F. Certify receipt and acceptance of services on contractor's delivery ticket and will order a receiving report from property and supply when delivery ticket/receipt is certified;

G. The contracting officer is the only person with authority to act as agent of the government under this contract. Only the contracting officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; and (4) authorize reimbursement to the contractor for any costs incurred during the performance of this contract.

3. CONTACT PERIOD OF PERFORMANCE: August 14, 2022 – August 13, 2027

BASE Year 8/14/2022- 8/13/2023: $

OPTION YEAR 1 8/14/2023- 8/13/2024: $

OPTION YEAR 2 8/14/2024- 8/13/2025: $

OPTION YEAR 3 8/14/2025 - 8/13/2026: $

OPTION YEAR 4 8/14/2026 - 8/13/2027: $

5-Year CONTRACT TOTAL