Attachment 1 - SOW.pdf

Replacement of Liquid Nitrogen Tank

I. Summary:

USDA-ARS-PWA-WRRC is seeking to replace one 600-gallon Liquid Nitrogen tank with 1500-gallon tank along with their accessories, wiring, and control panel. The existing location and the

Liquid Nitrogen tank are shown in several photos attached. It is located outdoor behind the

Administrative Building between North and South Wings. The existing vertical 600-gallon tank shall be replaced with 1500 horizontal tank to avoid blocking the window views as shown in the photo attached. The installation of the tank shall be in accordance with seismic criteria required in the State of California. The minimum pressure required is 250 PSI. Outbound flow needs to be 4” with the capability of Liquid as well as Gas Nitrogen. The major portion the work includes:

• Disconnection, Removal and disposal of the existing nitrogen tank and its accessories including, but not limited to, control panel conduits, wires and cables, hose, etc.

• Replacement of the 600-gallon tank with 1500-gallon tank with complete package/accessories.

• Anchor the Nitrogen Tank

• Testing of the entire System

The tank shall have gauges and valves required to monitor stabilize the Cryogenic tank with precise measuring capability. The different gauges and valves shall include, but not limited to: Ambient

Air – Vaporizer, liquid container gauge, rupture disk, vent valve, pressure building regulator/valve, pressure building coil, pressure relief valve, pressure gauge, Inner container bursting disk, liquid fill and withdrawal valve, economizer regulator, gas valve, shock observer mount, etc.

As noted in the photos, all existing elements next to the nitrogen tank will be removed by USDA prior to the installation of the tank.

The contractor is required to complete the project in a way it is fully functional as intended.

Contractor is responsible for any damage to adjacent equipment, fixtures, and miscellaneous objects that may become damaged during construction. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein. The Contractor shall provide a cost proposal to complete the project as per project requirements and provide and install all material to complete the project as per project requirements.

The offeror is encouraged to visit the facility for field investigation and coordinate subsequent; to be accompanied by with the appropriate facility personnel.

The period of performance for the project is 30 days after award.

II. Location of The Project and COR’s:

USDA-ARS-PWA-WRRC

800 Buchanan Street

Albany, CA 94710

Rajiv Singh, Facility Engineer/COR

Email: Rajiv.Singh@usda.gov

Telephone: (510) 559-5602

Cell: (203) 988-2372

III. Service Requirement:

General:

• The contractor shall provide all labor, supervision, transportation, materials, apparatus, tools, equipment and permits and shall maintain all resources necessary to accomplish work in timely manner for the replacement to and Pumps, control panels and their accessories.

• Contractor will provide training on all new equipment and the training will be scheduled with the Contracting Officers Representative (COR).

• Contractor shall provide to the COR all equipment and operator manuals and cut sheets for equipment installed in the project.

• The design and installation of all equipment shall meet all local code requirements.

• Contractor shall follow all requirements of EPA & OSHA and any other regulatory agencies that may be applicable to this project, such as but not limited to; proper disposal of all materials, confined space entry, hot work permits, & lockout/tagout.

Plan Developments Requirements:

• After award, but prior to the start of any field work, the contractor shall contact the COR to review proposed methods and plans for completion of work. Field work may not commence until these plans have been approved as detailed below.

• Contractor shall develop a plan showing how he/she is going to achieve the work without causing any interruption with the day-today activities of the research facility. The plan shall include minimum:

• Installation of the tanks with the complete accessories, Construction Schedule:

• The Contractor shall also be required to establish a preliminary construction schedule indicating the entire length of time estimated for the completion of Scope of Work measured in weeks. This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements and final activation by the USDA users.

Drawings:

• After the completion of the work, the contractor shall provide as-built drawings, depicting the location of wiring, conduits, circuit, junction box, outlet’s locations and any other pertinent items mailto:Rajiv.Singh@usda.gov

Removal and Disposal of Existing Items:

• Contractor is responsible to disconnect, dispose all hazardous and non-hazardous waste materials generated in accordance with current Federal, State and local guidelines. Restore areas disturbed as nearly as possible to the original appearance and condition.

• Upon completion of the project, and prior to testing, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

• The Contractor/Installer shall be required to remove waste materials and debris daily from the

USDA properties and shall be disposed of in accordance with applicable local, State and

Federal regulations.

• Contractor shall completely clean and remove all material from the basin/holding tank, and clean top space of the pump house.

Design, Installation, and Testing Requirement:

The Contractor is required design and install a fully functional 1500-gallon Nitrogen tanks with minimum of 250 PSI pressure requirement, along with all accessories. The contractor shall follow

Industries Standards and/or manufacture recommendations to design and install the tank and all accessories. Outbound flow shall be 4” with the capability of Liquid as well as Gas Nitrogen.

IV. Coordination:

Throughout the work activities, the contractor will maintain close liaison with the COR. If there is any unexpected risk identified during the contract, the Contractor shall coordinate with the COR immediately.

V. Storage Of Equipment & Materials:

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time.

VI. Safety:

The contractor shall enforce safety rules and regulations on construction sites - accident report forms, medical surveillance program, fall protection, electric work, hazardous materials, trench and excavation requirements, personnel protection equipment, ladders, and heavy equipment;

provide an effective response to changing work conditions and activities; The contractor shall advise the Government of any accidents occurring on job site.

VII. Site Utilities:

The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the COR. All utility shutdowns must be subject review and approval by the COR.

VIII. Security, Identification, Check-in, Parking, and Smoking Regulations:

All contractor personnel shall obtain a short-term identification issued by the USDA. Such badge shall be used by the individual and prominently displayed at all times while on the facility. No employee of the contractor shall enter the project site without a valid identification badge issued by the USDA. In order to obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

Contractor’s Service Personnel shall be required to sign in once on campus at the Main Building.

Contractor’s Service Personnel shall always report to COR once on campus and before the start of any work.

The Contractor’s Service Personnel shall park vehicles in appropriate designated parking areas.

Smoking is prohibited on the properties.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of regulations may result in citation answerable in the United States (Federal)

District Court, not a local district, state, or municipal court.

IX. Work Location and Restrictions:

The Project site is an active research facility and has full occupancy. The Contractor shall not interfere or hinder the daily operations of the facility while performing services. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the

Government. If contractor anticipates any such interruption, he must coordinate with the COR in advance. All requests for outages must be submitted in writing to and approved by the COR

All work shall be done between the hours of 8:00AM to 4:30PM Monday through Friday, or weekends, holidays excepted, unless other times are arranged in advance and approved in writing by the COR. When the contractor's work interferes with facility functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal facility operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR

X. Compliance:

The contractor shall establish safe working conditions through effective education, engineering and administrative controls, use of fall protection systems and equipment, and enforcement of the program - use of scaffolds, portable ladders, or personnel lifts (i.e., elevated work platforms, man lifts, powered platforms, and aerial lifts) for which other programs must be referenced.

It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. All work shall meet all pertinent Unified Facilities Guide

Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

All work shall be accomplished in strict compliance with 2021 NFPA-70E, 2021 Edition (Standard for Electrical Safety in the Workplace); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems.

All requests for outages/shutdown must be submitted in writing to and approved by the Facility

Engineer.

Appropriate personal protective equipment (PPE) shall be used where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

The contractor shall follow all OHSA requirement applicable to this project – Fall protection, trench and excavation, confined space requirement, ladder use, crane lift.

If any item specified herein conflicts with the applicable codes and recommendations, the

Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the

Contractor.

XI. Notification of Noncompliance

The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuse to comply promptly, the Contracting

Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or excess costs or damages by the Contractor.

XI. Warranties https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/

Submit data concerning the standard one-year warranty for workmanship, including the warranty periods, and warranty contacts with names, addresses and telephone numbers.

Extended Equipment/Product Warranties: Obtain and furnish to the COR all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract.

The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the

Contracting Officer prior to final acceptance of the facility.

XIII. Invoices and Payment.

The Contractor’s payment of services rendered under this contract shall be made in arrears and upon completion of each service on monthly bases. The Government shall not authorize payment until such time that all documentation is submitted, accepted and validated by the COR

Failure to provide a correctly prepared request for payment shall be a basis for return of the request without payment. Payment will be withheld until a proper request is received.

Exiting Nitrogen Tank Photo