Attachment 1 - SOW.pdf

STATEMENT OF WORK (SOW)

ASBESTOS SAMPLING AND REPORTING

FOR

DLA INSTALLATION SUPPORT AT SUSQUEHANNA

NEW CUMBERLAND, PA

1.0 SCOPE OF WORK

DLA Installation Support at Susquehanna has a requirement for a Contractor to provide asbestos sampling, testing, and asbestos removal plan services as set forth in this SOW, at the Defense Distribution Center, Susquehanna in New Cumberland, PA. The Contractor shall provide the necessary labor, material, equipment, transportation, and supervision necessary to perform building material sampling of materials suspected to contain asbestos. The contractor, once notified of suspected building material(s), must report to facility, within twenty-four (24) hours of notice to perform testing. The contractor shall provide laboratory results within twenty-four (24) hours after the sampling event. Only if the laboratory report indicates asbestos is present in the sample, the contractor shall provide an asbestos removal plan, within 5 working days.

All references in this SOW to “Contractor Personnel” include both contractor employees and subcontractors.

This is a non-personal services contract to provide sampling and abatement planning services for DLA Installation Support at Susquehanna. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The Government and the contractor understand that the services to be provided under this contract by the contractor are non-personal services and that no employer-employee relationship exists between the Government and the contractor. The Government may provide technical direction which will assist the contractor in accomplishing the SOW; however, the Government will not control the methods used by the contractor to perform the service requirements set forth in the SOW. This work is to be conducted during normal business operation hours on the installation, Monday thru Friday 7:00 AM - 3:30 PM.

2.0 PLACE OF PERFORMANCE

Sample collection, when required to be performed by the contractor, shall be performed at varying locations on Defense Distribution Center Susquehanna, 2001 Mission Drive, New Cumberland, PA 17070. Sample analysis shall be performed at an accredited laboratory.

3.0 PERIOD OF PERFORMANCE

The period of performance shall be established for a one-year base period with four – one year option periods.

4.0 SECURITY

The contractor or any representative of the contractor entering DoD locations to perform contract requirements shall abide by all security regulations and may be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering, while on, and upon leaving the DoD locations pursuant to installation regulations.

Contractor personnel shall conduct themselves IAW acceptable business decorum at all times.

The Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the Contracting Officer (KO) or Contracting Officer’s Representative (COR) to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interests of national security. IAW USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 67, Military and Navy, Section 1382, the Installation Commander has the authority to bar individuals from the host installation.

The contractor and its employees shall abide by installation parking and traffic regulations. All vehicles shall be parked in designated parking areas only. The contractor and its employees shall conform to Federal, State and installation driving regulations. Parking within the secure area will require the appropriate placard, which the contractor shall request through the Government POC and is issued by the installation.

5.0 GENERAL REQUIREMENTS

A. Sampling. The contractor shall provide a designated employee (or employees) who has completed an Asbestos Abatement Contractor Training Course accredited by the Pennsylvania Department of Labor and Industry to be on site during all sampling activity.

This person(s) will be responsible for the work whenever any sampling is in progress.

The course shall be a 5-day supervisory course and the employee must be current on training including any refresher courses, if applicable. Certification shall remain current throughout the course of the job and shall comply with 40 CFR 61.

B. Testing Laboratory Certification. All laboratories performing analysis services under this contract must be certified by the Pennsylvania Department of Environmental Protection (PA-DEP) Laboratory Accreditation Program. This program provides accreditation of environmental testing laboratories to ensure the quality of analytical data used for regulatory purposes. Each certified laboratory is provided a certificate number, which is issued for a period of two years, and a list of accredited analytes. During the term of the contract, the contractor shall be required to: maintain a valid certificate;

provide updated certificate and list of accredited analytes upon two-year expiration;

inform the KO if an application for an amendment to the accredited analytes has been submitted; and inform the KO if certification has been revoked under the PA-DEP Laboratory Accreditation Program. If a subcontractor is being used to perform the analysis, the above information also applies to that subcontractor. If during the term of this contract, the laboratory certification is revoked, the contractor shall notify the COR within 24 hours. Revocation of laboratory certification may result in termination of this contract.

C. Asbestos Removal Plans. The contractor shall submit an asbestos removal plan to delineate the estimated amount of material for removal/abatement, identify the applicable regulatory citation related to treatment, management, and disposal of the materials. The asbestos removal plan writer shall have completed an Asbestos Abatement Contractor Training Course accredited by the Pennsylvania Department of Labor and Industry. The course shall be a 5-day supervisory course and the employee must be current on training including any refresher courses, if applicable. Certification shall remain current throughout the course of the job and shall comply with 40 CFR 61.

D. Scheduled Service. The Contractor shall perform scheduled asbestos sampling services as specified herein. Scheduled service is defined as on-call and will occur during normal operation hours.

6.0 SPECIFIC REQUIREMENTS

A. Sample Containers. The Contractor shall use only new sample-appropriate containers.

The container shall be an US EPA and/or PA-DEP approved container for the constituent being analyzed. The Contractor shall provide new sample-appropriate containers to the COR for sample collection to be performed by the Government. New sample-appropriate containers shall be cleaned to US EPA Contract Laboratory Program (CLP) requirements. In addition to new sample bottles, the Contractor shall furnish labels, blank chain of custody (COC) forms, equipment, chemical reagents and related items to perform all sampling requirements.

B. Sample Container Disposal. Unless otherwise instructed by the Contracting Officer’s Representative, the Contractor shall be required to dispose of unused sample volume and used sample containers no earlier than 60 days following submission of analytical data. Sample disposal and disposal of unused sample containers is the responsibility of the Contractor and should be done in accordance with all applicable laws and regulations governing disposal of such material.

C. Bulk Samples of Asbestos. The Contractor shall provide the necessary labor, material and/or equipment to analyze bulk samples of asbestos for percentage and type asbestos. The laboratory analyzing asbestos containing material (ACM) samples must be National Voluntary Laboratory Accreditation Program (NVLAOP) certified and possess the ability to analyze air samples by transmission election microscopy (TEM) when a more definitive method is required to determine potential employee exposure.

Turnaround time for reporting results would normally be 24 hours from date of receipt of sample. The Contractor shall fax or email all results to the COR.

D. Data Deliverables Analysis & Report. The contract project manager shall review all results and certify them as correct prior to delivery to the COR. If a subcontractor is being used, the subcontractor shall certify results and the contractor shall review and recertify all data prior to delivery to the COR. The contractor shall only use subcontracted laboratories that have been approved as properly certified by the PA-DEP Laboratory Accreditation Program. The Analysis and Report shall be submitted to the COR via email within the time frames dictated by the COR throughout contract performance. Data Deliverables/Analysis Reports shall contain at a minimum the following information:

1. Sample Chain of Custody

2. Type of material sampled (insulation, glaze, tile, mastic, roofing material …)

3. Laboratory analytical sample results to include percentage of asbestos containing material and type.

4. Training certification documentation of the person who performed sampling and reporting

5. Specific documented location with measurements (linear, area, or volume) and an associated diagram / drawing

6. Condition of material, friable or non-friable

7. Estimated volume of material to be removed or abated.

8. Brief description of proper removal, abatement technique, required site control, monitoring and disposal requirements with regulatory citation.

E. Compliance with Applicable Federal Environmental Statute Law. Nothing in this contract shall in any way abrogate, supersede or in any way modify the Contractor’s responsibility to comply with applicable Federal Environmental Statue Law.

End of Statement of Work (SOW)