ATTACHMENT 1 SOW.pdf

STATEMENT OF WORK

PROJECT: Provide Routine Maintenance/Emergency Response and Annual-Semi Annual

Preventive Maintenance, Interruptible Power Systems (UPS) all 3-Phase Models

DLA Distribution, Norfolk.

Naval Station Norfolk Virginia. 23511.

ATTACHMENT 1

STATEMENT OF WORK (SOW)

PREVENTIVE MAINTENANCE AND EMERGENCY REPAIR OF

UNINTERRUPTIBLE POWER SUPPLY (UPS)

FOR

DEFENSE LOGISTICS AGENCY (DLA) DISTRIBUTION NORFOLK, VIRGINIA

SCOPE OF WORK

DLA Distribution Norfolk, Virginia has a requirement for a Contractor to provide all labor, equipment, tools, materials, replacement parts, transportation, and supervision necessary to perform Preventive

Maintenance and Emergency Repair on Government owned Uninterruptible Power Supply (UPS) units located at DLA Distribution Norfolk, Virginia.

GENERAL

The Contractor shall provide all labor, equipment, tools, test equipment, materials, replacement parts, and supervision necessary to perform maintenance services on Government owned equipment located at DLA Distribution Norfolk, Virginia in accordance with (IAW) the terms and conditions specified herein.

All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors.

This is a non-personal services contract to perform Preventive Maintenance and Emergency Repair on

Government owned UPS units for DLA Distribution Norfolk, Virginia. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW.

1. PLACE OF PERFORMANCE

The Contractor shall perform all services for DLA Distribution Norfolk Virginia at the Naval Station

Norfolk, Virginia.

DLA Distribution Norfolk Virginia

Building W-143-2

1968 Gilbert St

Norfolk, VA 23511

Government Point of Contact:

Loyd Taylor

Facilities Operations Specialist.

DLA Distribution Norfolk.

Office: 757-443-3507.

Cell: 757-618-4062.

FAX: 757-443-3545.

E-Mail: Loyd.Taylor@DLA.MIL

2. PERIOD OF PERFORMANCE

The period of performance shall be established for a one year base period with four (4) one- year option periods (if exercised).

The estimated periods of performance are as follow:

Base Year: 1 April 2020 – 31 March 2021 Option year 1: 1 April 2021 – 31 March 2022 Option Year 2: 1 April 2022 – 31 March 2023 Option Year 3: 1 April 2023 – 31 March 2024 Option Year 4: 1 April 2024 – 31 March 2025

3. DUTY HOURS AND ACCESS TO THE HOST INSTALLATION

The Contractor shall perform services required under this SOW during the hours of 0800-1600, Monday through Friday, except Federal holidays.

Federal holidays generally observed by government personnel include:

Observed Federal Holidays

New Year’s Day

Martin Luther King Day

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a

Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days. Also, in the event an Executive Order issued by the President of the United

States declares Agencies of the Federal Government closed for a regularly scheduled workday, the COR will determine and advise the Contractor on whether services are required for that day.

Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the host installation, access to the host installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions exist.

4.0 PERSONNEL QUALIFICATIONS AND CERTIFICATIONS

A. The Contractor shall ensure that all Contractor personnel involved in the maintenance requirements set forth in this SOW are trained for the level of expertise required for the proper performance of the requirements by the OEM of the equipment.

B. Contractor personnel must be able to read, write, speak, and understand English.

C. No employee or representative of the Contractor will be admitted to the site of work unless he/she furnishes satisfactory proof that he is a citizen of the United States, or, if an alien, his residence within the United States is legal. All Contractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Said outer garment employee identification shall not be substituted for DoD required passes or badges.

5.0 SECURITY

The Contractor shall enroll in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342) or go online at http://rapidgate.com. The enrollment process is as follows:

• Company Contacted

• Base C.O. or Designee Approves Company

• Company Enrolls

• Employee Registers

• Data Transferred to Secure Authoritative Data Repository (ADR)

• Employment and Employment Verification

• Identify Authentication & Background Screening

• Secure ECP Local Databe Updated

• Credentials sent to Installation for Issuance

Once the Contractor has been confirmed by the Host/Installation, an email notification from the Host will be sent to the Security Specialist at DLA Distribution Norfolk, Virginia for validation of enrollment.

Once the Contractor has paid the enrollment fee and been approved for enrollment, the Contractor will receive an email with the Contractor’s RAPIDGate Company Code.

Delays in accessing the base shall not be considered billable time. Any concerns or issues with base access can be directed to Mr. Willie A. Williams, Security Specialist at DLA Distribution Norfolk, Virginia.

6.0 SPECIFIC REQUIREMENTS All equipment covered under this preventative maintenance include the following:

On-Site Service Includes Preventive Maintenance Service, scheduled by the customer between 8am-5pm, Monday-Friday (excluding national holidays).

Response Time Guaranteed 4-hour on-site emergency response, 7 days/week, 24 hours/day, within 150 miles of a Vertiv Services’ Service City.

Customer Support Includes access to the Customer Resolution Center (1-800- 543-2378) and the Vertiv Customer Services Network Online Internet portal.

Parts Includes limited parts coverage

Labor & Travel Includes 100% labor and travel coverage 7 days/week, 24 hours/day, within the 48 contiguous states and Hawaii.

Service Professional Performed by Vertiv factory trained and authorized technician. Vertiv Services is the OEM service provider for Liebert products.

6.1 PERIPHERALS MAINTENANCE BYPASS CABINET MODULE BATTERY DISCONNECT, LOAD BUS SYNC, POWER TIE, SLIM LINE DISTRIBUTION CABINET MBC/SLIM LN model number 37MB080ACC62N tag #

1441953 will receive 1 annual PM. Services on this equipment to include:

1. Perform a complete visual inspection of the equipment, including sub-assemblies, wiring harnesses, contacts, cables and major components.

2. Check all mechanical connections for tightness and heat discoloration, making corrections where necessary.

3. Clean any foreign material and dust from internal compartments.

4. Perform a status check of alarm circuits. (If Applicable).

5. Calibration of the equipment to meet manufacturer's specifications (if applicable).

6. Operational checkout of the system to include transfers and proper status indications.

7. Check or perform Engineering Field Change Notices (FCN) as necessary.

8. Return unit to operational service with normal load then measure and verify display indications.

9. 100% of parts excluding circuit breakers and switches

6.2 UPS 3 PHASE NPOWER 65-80 model 37SA080ACC6BL55 tag # 1441951 will receive 2 annual PM.

Services on this equipment to include:

Vertiv Customer Engineers (CEs) that are, factory- trained and certified to provide service and OEM-supported service providers for Vertiv equipment with access to Vertiv’s proprietary service tools and software to ensure optimal equipment performance.

• Use of proprietary software and firmware including PPvis™, Paramset™, and WinSVT™ CEs apply

Vertiv’s knowledge base to diagnose, configure and optimize your Vertiv equipment.

UPS Full Preventive Maintenance Service

Semi-Annual Service

1. Perform temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas.

2. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components.

3. Check air filters for cleanliness. (if applicable)

4. Check rectifier and inverter snubber boards for discoloration.

5. Conduct diagnostic review with proprietary access to internal event logs.

6. Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

7. Measure and record the dc float voltage at the UPS and at the battery

8. Measure and record the ripple voltage and current

Annual Service

1. Check power capacitors for swelling or leaking oil (if applicable).

2. Check for DC capacitor vent caps that have extruded more than 1/8" (if applicable).

3. Measure and record harmonic trap filter currents (if applicable).

4. Check the inverter and rectifier snubbers for burned or broken wires.

5. Check all nuts, bolts, screws, and connectors for tightness and heat discoloration.

6. Check fuses on the DC capacitor deck for continuity (if applicable).

7. With customer approval, perform operational test of the system, including unit transfer and battery discharge.

8. Calibrate and record all electronics to system specifications.

9. Check or perform Engineering Field Change Notices (FCN) as necessary.

10. Measure and record all low-voltage power supply levels.

11. Record phase-to-phase input voltage and currents.

12. Record real and apparent power for each phase.

13. Review system performance with customer to address any questions and to schedule any repairs.

Battery Inspection Service - Performed During the UPS Annual PM Service

1. Check integrity of battery cabinet (if applicable).

2. Perform a visual inspection of the battery, battery cabinet or rack and battery room and note any deficiencies and recommendations.

6.3 STATIONARY BATTERY SYSTEMS VRLA (SEALED) BATTERY model 37BP080XUR1BNL tag # 1441950 will receive 4 annual PM. Services on this equipment to include:

**During the initial PM visit, an Annual Service PM must be performed.**

Semi-Annual Service

1. Inspect the appearance and cleanliness of the battery and the battery room. Clean normal jar top dirt accumulation (to be done only with battery off line).

2. Measure and record the total battery float voltage and charging current.

3. Measure and record the overall AC ripple voltage.

4. Measure and record the overall AC ripple current.

5. Visually inspect the jars and covers for cracks and leakage.

6. Visually inspect for evidence of corrosion.

7. Measure and record the ambient temperature.

8. Verify the integrity of the battery rack/cabinet.

9. Measure and record 100% of the jar temperatures.

10. Measure and record the float voltage of all cells.

11. Measure and record all internal ohmic readings.

12. Provide a detailed written report noting any deficiencies and corrective action needed, taken and/or planned.

13. Verify approval for Battery Life program.

Annual Service (includes the above, plus)

1. Re-tighten all battery connections to the battery manufacturer's specifications, if required. Refer to the manufacturer’s literature to determine if re-tightening is required.

2. Measure and record all battery connection resistances in micro-ohms, when applicable.

Corrective Maintenance Performed as Required

1. Refurbish cell connections as deemed necessary by the detailed inspection report.

Conditions for Single Jar Replacement Service for Lead Acid Batteries

1. The Customer is covered by an Essential or Preferred Contract.

2. The battery string is in overall good health as determined by Vertiv; the battery string is not beyond expected service years or has had excessive single jar replacements that would make the string unstable.

3. Up to 10% of defective battery jars may be replaced within a 12-month period as exclusively determined by Vertiv.

7. 0 CONTRACTING MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DLA via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil.

(Reference DLAD 37.103-90(a))

8.0 GOVERNMENT OBSERVATIONS

Government personnel, other than the designated Government POC may from time to time, with

Contractor/Government coordination, observe or inspect Contractor operations. However, these personnel may not interfere with Contractor performance.

9.0 CERTIFICATION AND ACCEPTANCE

The Government POC will monitor performance to ensure services are received and carried out in accordance with the requirements set forth in this SOW. This monitoring shall be done via Government inspections and Government review of applicable documentation.

All material and workmanship shall be subject to inspection and approval by the designated

Government representative.

The Government POC is designated as the point of final inspection and acceptance by the Government for services required by the contract.

10.0 INVOICING

Invoices rendered under the contract shall be submitted electronically via the iRAPT DoD financial system (formerly WAWF), in accordance with DFARS clause 252.232-7003 titled: “Electronic Submission of Payment Requests.” This contract\order requires use of the DoD IRAPT system for submission of invoices. Vendor will submit quarterly invoices for each contract year in arrears, meaning after completion of the service and acceptance by the government.

END OF STATEMENT OF WORK