Attachment 1 - SOW.docx

SOW NO. 16018-24-001A

Project Number 16598 21 May 2024

DISTRIBUTION STATEMENT A

Approved for Public Release Distribution Unlimited

IRA-3325

TO

DESIGN / INSTALL SOLE PLATES

AND

REMOVE REPLACE MOTORS

ARNOLD ENGINEERING DEVELOPMENT COMPLEX

16018-24-001A

16018-24-001A

ARNOLD AIR FORCE BASE, TENNESSEE 37389-9998

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Table of Contents-1

IRA-3325

TABLE OF CONTENTS

1 SCOPE

1.1 Summary

1.2 Background

2 APPLICABLE DOCUMENTS

2.1 Government Documents

2.2 Non-Government Documents

3 REQUIREMENTS

3.1 General

3.2 Surveys

3.3 Statement of Work Tasks

3.4 Sole Plate and Foundation Design

3.5 Submittals

Appendix A – CSI Specification Sections Appendix B – Data Sheet for Grout Appendix C – Photographs Appendix D – Drawings Appendix E – SHE Standards

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IRA-3325 Table of Contents-1 STINFO – Distribution A – Approved for public release: distribution unlimited.

IRA-3325 Table of Contents-2

1. SCOPE

1.1 Summary: The Contractor shall design, build, and install sole plates for three 10,000 hp squirrel cage induction motors located in the Basic Exhauster Facility (B Exhaust) Building 879 at Arnold Air Base Tennessee. The Contractor shall remove the existing motors, mill the concrete surface and prepare the mounting surface for the new sole plates. The Contractor shall install two new Government provided motors and gearbox couplings and re-install one existing motor and existing coupling. After installation, the three motor drive systems will be operated and the Contractor shall verify design performance prior to Government acceptance at Arnold AFB, TN.

1.2 Background: Three existing 10,000 hp drive train motors (Motors L1, L2, and M1) in the B Exhaust Building 879 are mounted on raised concrete without a sole plate. Motor L2 installation is the same as Motor L1. The motors are operated by variable frequency drives (VFD) located in the basement of B Exhaust Building 879 below Motor L1, and another one beneath Motor L2. Start breakers (6.9Kv) are located adjacent to motors. Photographs are provided in Appendix C.

2. APPLICABLE DOCUMENTS

2.1 Government Documents:

2.1.1 AEDC Environmental Policy:

https://media.defense.gov/2022/Nov/29/2003122404/-1/-1/1/ARNOLD_AFB_ENVIRONMENTAL_COMMITMENT_STATEMENT_15JUL22.PDF

2.1.2 AEDC Hoisting and Rigging Handbook, 2022.

2.1.3 AEDC Safety, Health, and Environmental (SHE) Standards latest version, provided in Appendix E.

2.1.4 Code of Federal Regulations, latest version:

2.1.5 Drawings – Appendix E.

2.2 Non-Government Documents:

2.2.1 American Petroleum Institute (API):

2.2.2 Institute of Electrical and Electronics Engineers (IEEE):

2.2.3 International Electrical Testing Association (NETA):

A. NETA ATS-21 Acceptance Testing Specifications for Electric Power Equipment and Systems.

2.2.4 National Electrical Manufacturers Association (NEMA):

A. NEMA MG 1-21 Motors and Generators.

3. REQUIREMENTS:

3.1 General:

3.1.1 Contractor shall provide all design and installation services in accordance with industry standards and the requirements herein.

3.1.2 Reference drawings are included in Appendix D. Note that sole plates are shown on the drawings but were never installed.

3.1.3 Certifications:

A. Electricians performing the installation shall be certified in accordance with journeyman certification. Submit certifications prior to performing work.

B. Cable termination installers shall have a minimum of 3 years documented experience in the installation of medium voltage heat and cold shrink splices and terminations, and gas insulated switchgear terminations.

C. Crane operators and riggers shall demonstrate minimum training as required in the AEDC Hoisting and Rigging Handbook (SHE Standard D5). Submit qualifications prior to performing lift.

D. Personnel performing test on cables shall be qualified as defined in section 3.2 of NETA ATS.

3.1.4 Submit a design, demolition and installation schedule for all work including the survey, design of sole plates, removal of motors, preparation of concrete, installation of sole plates, reinstallation of motors and testing.

3.2 Surveys:

3.2.1 Contractor shall verify all dimensions and clearances in the field against the reference drawings. These measurements shall include all information needed to perform the work including existing foundation details, anchor bolt locations, size and weight of motors and installation drawings. Submit verified field measurements.

3.2.2 Contractor shall become familiar with the industrial site conditions, access and adjacent equipment requiring protection from damage due to work.

3.2.3 Contractor shall conduct a visual inspection and submit condition of existing wiring, cables, VFD, motor panels and switchgear prior to beginning work. Government reserves the right to witness the inspection. Coordinate the inspection with the Government representative. Submit findings to the Government.

3.2.4 The existing concrete foundations are on the second floor, reinforced as shown on the drawings in Appendix D. To accommodate the sole plates, the concrete shall be cut or milled as required to maintain the same mounting elevation as the existing motors. Contractor shall ensure the new concrete surface is smooth and meets the API tolerances. Note that the top layer of reinforcing may be impacted. The Contractor shall evaluate the existing foundations to ensure structural adequacy to support the motors. If necessary, provide design modifications to accommodate the motors. Submit analysis, calculations and drawings demonstrating structural adequacy to the Government prior to performing work.

3.3 Statement of Work Tasks: The work is identified by the following tasks:

3.3.1 Task 1: Design and fabricate sole plates for three motors. L1, M1 and L2.

3.3.2 Task 2: Install Motor L1. Prepare concrete surface for sole plate for Motor L1. Remove Motor L1 and install sole plate. Install new Motor L1 and coupling.

3.3.3 Task 3: Install Motor M1. Prepare concrete surface for sole plate for Motor M1. Remove Motor M1 and install sole plate. Reinstall Motor M1 and existing coupling. Installation configuration is the same as Motor L1 except there is no VFD below motor.

3.3.4 Task 4: Install Motor L2. Prepare concrete surface for sole plate for Motor L2. Remove Motor L2 and install sole plate. Install new Motor L2 and coupling. Installation configuration is the same as Motor L1.

3.4 Sole Plate and Foundation Design

3.4.1 Design and fabricate sole plates for all forces imposed by the motor. Motor data and runtime vibration data will be provided by the Government upon request. The total weight of each motor is approximately 61,300 lbs.

3.4.2 Minimum thickness shall be 1 inch A36 steel. Sole plates shall meet API 541 4.4.2 and 3.9.3. The Contractor shall determine the size and placement of sole plates. Sole plates shall have the underside scribed with the words “THIS SIDE DOWN”. Final milling of the mating surface of the sole plates shall be flat to a tolerance of not less than 0.002 inches/foot in all directions. Sole plate shall be coated to match the color, thickness and type of coating as the motor housing.

3.4.3 Each sole plate shall be designed and installed such that the top surface of the sole plate is 0.020" below the mounting surface of the drivetrain gearbox. Each sole plate shall be of sufficient length and width to contain all the bolt holes of the anchor bolts for its motor.

3.4.4 Contractor shall submit drawings of the sole plates, material specifications, and calculations for the sole plate size and thickness.

3.5 Submittals: Contractor shall submit the following in accordance with Table 1 below and Appendix A.1, Submittal Procedure:

Table 1 – Submittal Table

No.

3.4.4

3.6 Installation:

3.6.1 All work shall be performed in accordance with Appendix A.1, Job Conditions for requirements for performing work at AEDC.

3.6.2 The Contractor shall maintain a safe and healthy work environment for their employees in accordance with and documented in accordance with OSHA requirements and AEDC SHE Standards A3, A9, A10 B1, B2, B3, B6, D3, D5, D5 w/Annex, D8, D9, D10, E17, E18, E19, F2, F5, and F6. Prior to onsite work, the Contractor shall review the AEDC SHE Standards and submit a Safety Plan in accordance with AEDC SHE Stds.

A. An existing 40 ton overhead crane is available for the Contractor to use. However, the Contractor shall provide rigging equipment (below the hook) to lift existing motors and install new motors and couplings. Motors are equipped with lifting lugs. Specific lug capacity and location is available upon request. Submit a lift plan for removal and reinstallation of motors to the Government for approval in accordance with AEDC SHE Std. D5.

3.6.3 Outages:

A. The work shall be conducted during test outages. The Contractor shall have 45 calendar days during annual turn around to complete all the required work required in this SOW. Coordinate schedule with the Government at least 30 days in advance.

B. The Contractor shall coordinate utility outages with the Government Representative. The Contractor shall submit outage requests at least 14 days in advance of performing the work.

C. During outage periods, the Contractor shall meet with the Government Representative daily, or as requested, to provide an update on the status and coordinate activities.

3.6.4 Submit a demolition plan prior to beginning onsite work.

A. Include the plan for concrete milling/removal.

B. Include the plan for protecting all existing equipment including motor panels, switchgear, control panels and the like from dust, water/moisture and construction activities. Also protect all equipment on the floor below (such as VFDs and surge equipment) from dust, water/moisture and construction activities. The Contractor shall be responsible for any damage caused by this scope of work.

C. All construction waste shall be disposed of in accordance with Appendix A.3, Construction Waste Management and Disposal.

3.6.5 Contractor shall submit motor and coupling installation plan at least 30 days prior to performing installation. Include installation plan for concrete preparation and sole plate installation.

3.6.6 After the Government approval of the demolition, installation and sole plate design drawings, safety and lift plans, the Contractor shall attend a preconstruction conference at Arnold Air Force Base. As such conference the Contractor will meet with the Contracting Officer and other selected personnel and will be briefed prior to beginning onsite work.

3.6.7 Removal of Motors and Securing Support Equipment

A. Secure and protect VFD and surge equipment directly below motors. Contractor shall prevent any moisture and dust from entering the VFD and surge equipment.

B. Secure and protect motor panels adjacent to motors from dust and moisture entering cabinet.

C. Secure and protect 6.9kv starting switchgear from dust and moisture.

D. Disconnect lube oil lines. Blind flange all lines motor, supply, and return. Government personnel will inspect all blind flanges.

E. Vibration probes will be removed by Government. Schedule with the Government at least 7 days prior to beginning onsite work.

F. Contractor shall install missing labels on instrument wires and disconnect all instrument wires, such as resistance temperature detector (RTD), motor space heaters, and current transformers (CT)s. Contractor shall coordinate all instrument wire removal with AEDC personnel prior to removing. Replace damaged instrument wiring in accordance with the requirements herein.

G. Contractor shall label, disconnect medium voltage cables at motor junction box. Replace damaged cables as necessary, in accordance with the requirement herein.

H. Replace medium voltage terminations if damaged. If required, the termination shall be as follows:

1. Tape shall be 130C linerless rubber splicing tape for low and Hi-Voltage (thru 6.9 kv).

2. Tape shall be compatible with polyethylene, EPR, PVC and solid dielectrics. Tape shall be flame retardant as defined by IEEE 27.

3. Stretch tape and apply ½-lapped to form smooth, void-free splice. Wrap tightly in critical areas.

4. Wrap tape with a minimum of two ½-lapped layers of 33+,88 or 22 vinyl electrical tape.

I. Contractor shall label and disconnect red T leads between stator and motor junction box.

J. Contractor shall remove CTs and save for installation on new motor.

K. Contractor shall remove motor junction box prior to removing motor.

L. Contractor shall secure protect all medium voltage conduits and cables from moisture and dust.

M. Contractor may temporarily move conduit that conflicts with work. Notify the Government for approval prior to performing this work. Government will inspect conduit that is reused.

N. Contractor shall replace all conduit that is damaged by the work.

1. New rigid conduit used shall be rigid galvanized. New flex conduit shall be sealtight.

O. Coordinate temporary motor staging with Government. Government will designate location in building to set motors. Contractor shall temporally relocate one motor to another facility during construction. Government will designate facility. Contractor shall be responsible for all material handling equipment and transportation.

P. Coupling Removal:

1. Contractor shall remove existing couplings from motor and speed increaser on the Motors L1 and L2 drives.

2. Contractor shall salvage couplings and return to the Government. Coordinate disposition with Government. Flange section mounted on motor shaft shall be used on new motors.

3.6.8 Preparation of foundation surface and installation of sole plates.

A. Prepare new concrete foundation or provide new high strength epoxy low dust grout, as required by the Recommended Practice for Machinery Installation and Installation Design (API RP 686), Reference Appendix B for grout requirements. Submit product literature for grout prior to installation.

B. Install sole plates, drill and epoxy grout the anchors.

3.6.9 Motor Installation:

A. Contractor shall modify motor frame mounting holes if required.

B. Contractor shall install new Motors L1 and L2 and couplings (provided by the Government).

C. Contractor shall reinstall Motor M1 and existing coupling.

D. Contractor shall provide install medium voltage cable breakout kit when installing motor feeder cables in motor junction box. Breakout kits shall be rated for 15 kv shielded cable. Provide submittal for kit prior to purchase.

E. Clean conductor surfaces prior to installing lugs or connectors.

F. Ensure cable shield is grounded.

G. Contractor shall reconnect all instrument wiring removed during project to same location as prior to removal. Contractor shall not use butt splices to repair any instrument wiring.

H. All medium voltage cables shall be tested from motor junction box to starting switchgear and running switchgear prior to connecting. Refer to medium voltage testing herein.

I. Contractor shall replace any damaged medium voltage cables with new. Cable shall be same as type and size as damaged. Provide submittal for Government approval. Cable shall be replaced entire length. Splices shall not be allowed. Contractor shall replace all three phase cables in conduit even if only one is damaged. Along with new 15kv cold shrink terminations.

J. Motor shall be precision aligned to driven equipment. For a precision alignment of a 1200 RPM motor, Contractor shall use an offset (parallel) tolerance of 1.8 mils and an angular tolerance of 0.3mil/inch of angle.

3.7 Verification and Testing:

3.7.1 Motor Testing:

A. After motors are set in place the following test shall be performed in the same order as listed. All tests shall be witnessed by a Government representative. Test results shall be recorded and submitted to contracting officer. All deficiencies shall be corrected before any operational test shall be performed.

B. Perform DC resistance test with neutral open 1 to 4, 2 to 5, and 3 to 6. Record measurements, compare to each other, and (%) imbalance shall be calculated. The percent(%) imbalance shall be less than 1(%).

C. Perform an insulation resistance (megger) test at 5,000 volts DC for one minute and ten minutes (polarization index). The minimum acceptable test value for these motor stators shall be 1000 megaohms when corrected to a 40°C temperature. The minimum acceptable polarization index result is greater than 2.0. Perform the test in accordance with the latest revision of IEEE 43. Test each phase independently while grounding the other two phases. Submit test results to the Government for approval.

D. Perform maintenance DC high potential (High Pot) test on each phase independently while grounding the other two phases. Slowly increase DC voltage to each of the fowling levels 3000V, 6000v, 9000V, 12000V, and 15000V, and hold for exactly 1 minute at each voltage level. Record the applied voltage and measured amperage for each 1 minute step. Perform the test in accordance with IEEE 95. Submit test results to the Contracting Officer for approval.

3.7.2 Return to Service (RTS) Operational Tests

A. Installed motors will operate with the exhaust compressor system. All deficiencies in work shall be repaired prior to final acceptance.

B. The Contractor shall observe full load vibration testing on all motors after being coupled to the drive train. The Government will operate the motor, drive train, and associated valves and ductwork to load the motor. The full load vibration requirements are as follows: Overall (0-1000 Hz) shaft displacement shall not exceed 2.0 mils peak-to-peak, unfiltered (including shaft runout); casing (housing) vibration, unfiltered, overall, not to exceed 0.12 inch/sec 0-to-peak, measured at the bearing caps in the vertical, horizontal and axial positions. The Government will provide operational vibration data for the drive train, taken just prior to the removal of the existing motor. All data collection shall be completed with existing Government equipment.

3.7.3 Medium Voltage CableTesting:

A. The Contractor shall perform DC hi-pot testing of each conductor after installation in accordance with NEMA MG 1 and IEEE 400. Testing shall include applying the test voltage in at least 8 increments to maximum test voltage.

B. Test results shall include a record if leakage current at each voltage increment, allowing time for charging current decay.

C. Tests and inspections shall be performed in accordance with NETA ATS 7.3.3.

IRA-3325 Page-5 STINFO – Distribution A – Approved for public release: distribution unlimited.

IRA-3325 Page-2

APPENDIX A

CSI SPECIFICATION SECTIONS

· A.1 – Job Conditions at AEDC

· A.2 – Submittal Procedure

· A.3 – Construction Waste and Disposal

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APPENDIX A.1

CSI SECTION 01 10 00

JOB CONDITIONS AT AEDC

1.1 DEFINITIONS

A. Certain terms used in the contract documents are defined below. Definitions and explanations contained in this section are not complete but are general for the work to the extent that they are not stated more explicitly in another element of the contract documents.

1. Furnish. The term "furnish" means to supply and deliver to the project site, ready for unloading, unpacking, assembly, installation, and similar operations.

2. Install. The term "install" describes operations at the project site, including the actual unloading, unpacking, assembly, erection, placing, anchoring, applying, working to dimensions, finishing, curing, protecting, cleaning, and similar operations.

3. Provide. The term "provide" means "provide complete in place"; that is, "furnish and install.”

4. Indicated. Where "as indicated" or words of similar import are used, it shall be understood that the reference is made to the drawings accompanying this contract unless stated otherwise.

5. Postconsumer material: a material or finished product that has served its intended use and has been discarded for disposal or recover, having completed its life as a consumer item. Postconsumer material is a part of the broader category of “recovered materials”.

6. Recovered material: waste materials and by-products recovered or diverted from solid waste. The term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process.

7. Biobased product: a product determined by the U.S. Department of Agriculture (USDA) to be a commercial or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials (including plant, animal, and marine materials) or forestry materials.

8. USDA-designated item: a generic grouping of products that are or can be made with Biobased materials (1) that is listed by USDA in a procurement guideline and (2) for which USDA has provided purchasing recommendations.

1.2 CODES AND STANDARDS

A. AEDC Environmental Policy:

https://media.defense.gov/2022/Nov/29/2003122404/-1/-1/1/ARNOLD_AFB_ENVIRONMENTAL_COMMITMENT_STATEMENT_15JUL22.PDF B. AEDC Safety, Health, and Environmental (SHE) Standards latest version, provided in Appendix E.

C. Code of Federal Regulations, latest version:

1.3 JOB CONDITIONS

A. Plan and execute this project in a manner to minimize downtime. Schedule all work in advance with the Government Representative.

B. Work may require coordination with test schedule. Coordinate with Government Representative.

C. Furnish new components and devices, complete, with all necessary materials for installation to meet this objective.

D. Do not interrupt existing utilities or commence power outages without signed authorization from the Government Representative. Submit each utility outage request for Government approval at least two weeks prior to each requested outage date. Outages may be granted depending upon the Government’s schedule for facility use and may occur on weekends and/or holidays.

E. Keep work area clean and free from waste and debris. Dispose of waste as directed by the Government Representative.

F. Do not close or obstruct egress width to any building or site exit without written permission from the Government Representative.

G. Do not disable or disrupt building fire or life safety systems without written permission from the Government Representative.

H. Conform to applicable procedures when any hazardous or contaminated materials are discovered.

I. Cease operations immediately for any unsafe conditions and notify the Government Representative. Do not resume operations until authorized by the Government Representative.

J. Provide temporary barricades and other forms of protection as required to protect Government personnel and the general public from injury due to the work. Provide temporary signage as needed or directed in accordance with AEDC SHE Standard B3.

K. Remove protections at the completion of work.

L. Do not close, block, or otherwise obstruct streets, walks, or other occupied or used facilities without written permission from the Contracting officer.

M. Submit sketches of proposed scaffolding, if utilized. All scaffolding shall be in accordance with AEDC SHE Standard D10 and shall be inspected, approved, and tagged by the Contractor’s scaffold competent person after it has been erected and prior to use.

N. Submit record as-built drawings.

1.4 PROTECTION OF EXISTING IMPROVEMENTS:

A. Protection of the grounds, walkways and structures from deterioration due to excessive vehicular traffic, equipment disturbance, and material staging is critical to maintaining the quality appearance of AEDC. The Contractor shall protect against damage incurred by service vehicles, construction activities, maintenance and repair, and all other work that detracts from the overall appearance of the grounds and increases the costs of grounds maintenance.

B. Prior to commencement of work, inspect areas in which work will be performed. Submit a report with the Contracting Officer listing existing conditions which could be construed as damage resulting from the work. The Government Representative may also photograph or video tape areas or improvements susceptible to damage to document conditions prior to the start of work.

C. The activity of vehicles and equipment on the grounds shall be limited to only that which is essential and required for completing the work. The Government Representative will approve all access and haul routes required for the work prior to any on site operations to preclude damage to sensitive utilities or improvements which may not be readily apparent.

D. Minimize travel paths and staging areas to limit the impact and damage to work areas. Lay out the work site, material and equipment staging, and vehicle and equipment activity to minimize visibility and aesthetic impact of activities to surrounding areas.

E. Protect above and below grade utilities, plant life, lawns, and other features or improvements to remain.

F. Protect benchmarks, existing structures, sidewalks, curbs, and pavements from excavation equipment and vehicular traffic.

G. Use protective materials, such as sheeting, steel plating, rigger pads, to protect grounds and pavement from heavy equipment activity and damage.

H. Protect existing facilities from falling debris during construction such as roof materials, ductwork scraps, or other materials, by use of protective materials such as sheeting, steel plates, netting, or other materials.

I. Provide temporary weather protection during any interval between demolition and removal of existing construction on exterior surfaces and installation of new construction to ensure no water leakage or damage occurs to the structure, interior areas, or contents of the existing facility.

J. Implement a daily procedure for area clean up and organized parking of vehicles and equipment.

K. Provide temporary barricades, shoring, bracing, supports or other forms of protection as required to protect all existing improvements not scheduled to be demolished for both above and below ground improvements and to prevent movement, settlement, collapse or damage of any kind.

L. Maintain personnel and vehicular access and existing utilities to all buildings and other structures during the course of the work. Any changes or interruptions shall be coordinated and approved by the Government Representative well in advance. Temporary protections or services may be required as a condition of approval of any such change or interruption.

M. The Contractor shall be responsible for damage caused by the work and shall repair or replace same to the satisfaction of the Government. Obtain Government Representative’s approval of methods, materials, equipment or products for repair or replacement prior to use. All such repair or replacement shall be performed promptly at no additional cost to the Government. The Government will place special emphasis and requirements for repair or replacement of damage to underground utilities, lawns, grassed areas, existing structures, sidewalks, curbing, railings and pavements.

N. Remove all temporary barricades, shoring, bracing, supports or other forms of protection at completion of work. Restore all adjacent structures and surfaces to conditions existing prior to construction. Clean up all stockpiles and spoil areas and restore all surrounding areas to conditions existing prior to construction.

1.5 SAFETY REQUIREMENTS:

A. All work shall be accomplished in compliance with AEDC SHE Standards A3, A9, A10, B1, B2, B3, B6, D3, D5, D5 w/Annex, D8, D9, D10, E17, E18, E19, F2, F5, and F6. Submit a safety and health plan in accordance with AEDC SHE Standards.

1.6 DISPOSAL OF CONTAMINATED EQUIPMENT

A. The Contractor shall clean equipment or material of contaminants prior to disposal at the AEDC Salvage Yard (with the exception of lead paint, unless the paint is flaking in which case the flaking paint shall be removed prior to transport to prevent contamination during transport). If cleaned equipment is to be turned-in to the Government for storage or excessing, a Special Material Turn-in Certification, shall be completed and submitted to the Government with the equipment or material prior to disposal. The Government Representative will assist the Contractor in filling out the form and in coordinating with Industrial Hygiene and Environmental Quality.

1.7 CONNECTIONS TO POTABLE WATER

A. Contractor shall not make any connections to an AEDC potable water system without specific approval from the Government Representative.

B. Notify Government Representative if connections to hose bibs are needed. Do not connect to any hose bibs without Government-supplied backflow preventer and specific approval from Government Representative.

1.8 DELIVERY, STORAGE, AND HANDLING

A. Deliver all equipment properly packaged in factory containers and/or mounted on shipping skids.

B. Provide and store all equipment in a clean, dry space, and protect from dirt, fumes, moisture, construction debris, and traffic. Ensure that all equipment is prepared for anticipated storage conditions.

C. Where equipment is stored outdoors, ensure electrical components are stored above grade and enclosed with watertight wrapping. Provide 120V temporary power to space heaters or provide temporary heat if required to protect equipment.

D. Notify Government Representative a minimum of two weeks prior to delivery of large equipment being stored on-site. Contractor shall offload equipment at a location designated by the Government Representative.

E. All handling, loading, and offloading of all equipment shall be done by the Contractor.

F. Handle and store all equipment in accordance with manufacturer’s instructions.

1.9 TOOL CONTROL: Coordinate tool control with the Government Representative.

1.10 ELIMINATION OF ODS CHEMICALS

A. The use of Class I ozone depleting substances (ODS) is prohibited.

1.11 DISALLOWED PRODUCTS

A. Do not use products or materials that contain lead, chromium, mercury, cadmium, silver, barium, selenium, beryllium, or arsenic on this project except as expressly authorized by the Contracting Officer. If no substitutes for products containing the listed materials are available, and the Contracting Officer approves the use of products containing the listed materials, highlight and detail their exact location on the drawings.

1.12 ASBESTOS PRODUCTS

A. Do not use products or materials that contain asbestos on this project except as expressly authorized by the Contracting Officer. If no substitutes for asbestos products are available, and the Contracting Officer approves the use of asbestos products, highlight and detail their exact location on the drawings and identify their location in the field following 29 CFR 1926.1101 guidelines.

1.13 HAZARDOUS WASTE

A. Where hazardous waste (as identified in 40 CFR 261) is generated, follow the procedures in AEDC SHE Standard E18, Chemical and Petroleum Products Waste Management, for storing and turning in hazardous waste. These procedures include the requirement to complete the Waste Identification Form (WIF) and, if applicable, the Chemical Waste Data Sheet (CWDS), which will be furnished by the Government Representative.

1.14 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

A. The following procedures shall be followed to meet 40 CFR 370, EPA Hazardous Chemical Reporting and Community Right to Know Requirement.

1. Procedures:

a. The Contractor shall furnish information on the hazardous materials he brings on AEDC property prior to beginning on-site work. Hazardous materials may include solvents, paints, adhesives, acids, or any other substance which could be included within the definitions in paragraph 2.

b. The information required is:

1) Company name, point of contact, and phone number.

2) Brief statement indicating how the hazardous material will be used within the scope of the contract.

3) List of all hazardous materials to be used (product name, manufacturer’s name, and address).

4) Amount of each material to be stored on site and where it will be stored.

5) Where the product Safety Data Sheet (SDS) will be maintained.

c. All unused product is the responsibility of the Contractor and shall be removed from AEDC property at the completion of the project.

d. The Contractor shall coordinate with the Government Representative and the Hazardous Waste Operations Group (454-3628) if any hazardous waste is to be generated.

2. Definitions

a. Hazard communication standard. A chemical right-to-know law under OSHA that requires chemical manufacturers and importers to assess the hazards of chemicals they make or import and to distribute this information to inform workers of the hazards associated with these chemicals. This written information is a Safety Data Sheet (SDS).

b. Hazard classes. Hazardous materials that have been grouped into classes by the Department of Transportation (DOT). These classes include explosives, flammables, oxidizers and organic peroxides, compressed gases, corrosives, and poisons.

c. Hazardous material. Any substance that may be harmful when used. Specific substances have been designated as hazardous under the Clean Water Act, the Resource and Conservation and Recovery Act, and the hazardous air pollutants under the Clean Air Act.

d. Hazardous waste. Any waste that may cause or significantly contribute to serious illness or death or that may pose a substantial threat to human health or the environment, if not properly managed. Hazardous wastes may be solids, liquids, semi-solids, or compressed gases.

1.15 PROPRIETARY AND BRAND NAMES: Proprietary and brand names used in this document are meant to describe physical, performance, and quality characteristics of items and materials, and are not meant to limit competition or exclude Contractors, Vendors, or Manufacturers from submitting like products to the Contracting Officer for approval.

END OF APPENDIX A

APPENDIX A.2

CSI SECTION 01 33 00

SUBMITTAL PROCEDURE

PART 1 GENERAL

1.1 DESCRIPTION OF REQUIREMENTS. This section specifies procedural requirements for non-administrative submittals, including but not limited to shop drawings, product data, manufacturer’s certificate, design data, calculations, and verifications, manufacturer’s instructions, manufacturer’s field service reports, samples, operation and maintenance manuals, and other miscellaneous work-related submittals. These submittals are required to amplify, expand, and coordinate other information contained in the contract. This section describes the type and content of submittals that may be required for this work. The required submittals are included in the Statement of Work.

Non-work-related submittals are addressed elsewhere in the contract rather than in the specification and may include items such as: contract progress schedule, permits, payment applications, performance and payment bonds, insurance certificates, and progress reports.

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections of the Statement of Work.

1.2 SUBMITTAL PROCEDURE

A. Definition: For the purposes of this section, the term “Contractor” denotes the prime Contractor.

B. Listing: At the end of this section is a summarized listing of item submittals requiring approval for the work. The listing is included for the convenience of users of the contract documents. The listing may not be all inclusive and additional item submittals may be required. Within 14 calendar days after receiving contract award, Contractor shall submit a copy of the summarized submittal listing with calendar dates assigned to each item submittal indicating when submittal will be received by the Government. If contract requires a pre-construction conference, Contractor may submit completed submittal listing at the conference.

C. Risk: Do not proceed with the part of the work covered by an item submittal including purchasing, fabricating, and delivering until approval is received. Machinery, equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. Any fabrication or other work performed in advance of the receipt of accepted item submittals and approvals shall be entirely at the Contractor’s risk and expense.

D. Transmittal Timing: Coordinate the preparation and processing of item submittals with the performance of the work. Prepare and transmit each item submittal to the Contracting Officer sufficiently in advance of the performance of related work and other applicable activities. Transmit related item submittals for the same unit of work so that processing will not be delayed by the Government's need to review submittals concurrently for coordination. No delay damages or time extensions will be allowed for time lost in late submittals.

E. Content: Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. All submittals which are generic and list more information than is specifically required shall be marked to identify required information. Complete a material approval submittal and attach as cover sheet for each submittal. Contractor may include multiple item numbers on a material approval submittal.

F. Language: All item submittals shall be written in English, including documents, notes on drawings, sketches, and/or samples, calculations, manuals, and all other instances of written text and communication.

G. Units: All item submittals shall be marked or show dimensions and values in the same units as specified in the contract documents.

H. Review Time: Allow sufficient time so that contract performance will not be delayed as a result of the time required to properly process submittals, including time for re-submittals, if necessary. Allow 14 calendar days for initial Government processing of each submittal. No extension of time will be authorized because of the Contractor's failure to transmit submittals to the Government sufficiently in advance of the work.

I. Contractor Certification: All submittals shall be carefully reviewed by an authorized representative of the Contractor prior to submission to the Government. Each submittal shall be dated, signed, and certified by the Contractor as being correct and in strict conformance with the contract documents. No consideration for review by the Government of any Contractor’s submittal will be made for any items which have not been so certified by the Contractor. All noncertified submittals will be returned to the Contractor without action taken by the Government, and any delays caused thereby shall be the total responsibility of the Contractor.

J. Deviations: Should any item submittals required by the contract documents show deviations from the contract requirement, the Contractor shall make specific mention of such deviations in the letter of transmittal, including stating cost effects, and product and system limitations which may adversely affect the work, in order that if acceptable, suitable action may be taken for proper adjustment of the contract; otherwise the Contractor will not be relieved of the responsibility for executing the work in accordance with the contract documents and the approved submittals. Contractor shall clearly mark the proposed variation in all documentation and specifically point out deviations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government. Deviations from contract requirements require Government approval and will only be considered when advantageous to the Government. When proposing deviations, deliver written request to the Contracting Officer, with documentation of the nature and features of the deviation and why the deviation is desirable and beneficial to the Government. If lower cost is a benefit, include an estimate of the cost savings. In addition to documentation required for deviation, include the submittal information required for the item. Allow an additional 14 calendar days beyond normal submittal review period for consideration by the Government of submittals with deviations.

K. Approved Submittals: The part of the work covered by the approved item submittal may proceed provided it complies with the requirements of the contract documents. Final acceptance will depend upon that compliance. The term “Approved” shall only indicate that there is no exception taken to the submittal. Approval of the item submittal shall not be construed as a complete check, and indicates only that the general method or other information appears to meet the contract requirements. Approval does not relieve the Contractor of the responsibility for any error which may exist. After item submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment, or changes to any other information will be considered unless accompanied by an explanation of why a substitution or change is necessary.

L. Disapproved Submittals: Contractor shall correct disapproved item submittals and resubmit for approval within timeframe noted. If no date is given, Contractor shall submit corrected submittal within 14 calendar days. If the Contractor considers any correction or notation on the returned submittal to constitute a change to the Contract Drawings, Specification or Statement of Work the Contractor shall notify the Contracting Officer.

M. Responsibility: The Government’s review of Contractor submittals shall not relieve the Contractor of the entire responsibility for the correctness of details and dimensions and conformance to the specifications. The Contractor shall assume all responsibility and risk for any mistakes and/or costs due to any errors in submittals.

N. Inconsistencies: If a conflict or inconsistency arises between an approved item submittal and the contract documents, the contract documents shall govern.

1.3 SPECIFIC SUBMITTAL DESCRIPTIONS AND REQUIREMENTS: Submittal requirements for individual units of work are specified in the Statement of Work (SOW). Except as otherwise indicated in the SOW, comply with the following requirements for each type of submittal.

A. Shop Drawings: These are technical drawings and data specially prepared for this contract including fabrication and installation drawings, setting and seaming diagrams, and coordination drawings (for use on-site). Shop drawings include drawings, diagrams and schedules specifically prepared to illustrate some portion of the work, diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project, or drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated. Information required on shop drawings includes dimensions, identification of specific products and materials which are included in the work, compliance with specified standards, and notations of coordination requirements with other work. Provide special notations of dimensions that have been established by field measurements. Highlight, encircle, or otherwise indicate deviations from the contract documents on the shop drawings. Furnish one hard copy and one electronic copy in AutoCAD version 2020 or earlier drawing file format (.dwg). The only permissible text font is ROMANS. Custom fonts and shapes are prohibited. The minimum allowable font size shall be 0.125-inch. The maximum allowable font size shall be 0.25-inch.

B. Product Data: This data includes standard printed information on manufactured products that has not been specially prepared for this contract, including manufacturers' product specifications illustrating size, physical appearance and other characteristics of materials, installation instructions, standard color charts, catalog cuts, illustrations, schedules, standard wiring diagrams, standard product operating and maintenance manuals, and samples of warranty language when the contract requires extended product warranties. General information required specifically as product data includes manufacturers' standard printed recommendations for application and use, compliance with recognized standards of trade associations and testing agencies, the application of their labels and seals (if any), special notation of dimensions which have been verified by way of field measurement, and special coordination requirements for interfacing the material, product, or system with other work. Furnish three hard copies and one electronic copy.

C. Samples: These are physical examples of work, including, swatches showing color, texture, and pattern, color-range sets, and units of work to be used for independent inspection and testing. Samples include fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project, and field samples and mock-ups constructed on the project site to establish standards by which the ensuring work can be judged. This includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work. Submit samples for the Contracting Officer's visual review of general kind, color, pattern, and texture for a final check of the coordination of these characteristics with other related elements of the work and for quality control comparison of these characteristics between the final sample submittal and the actual work as it is delivered and installed. Submit one each.

D. Design Data: Design data includes design calculations, mix designs, analyses or other data pertaining to a part of work. Refer to individual sections of the Specification or Statement of Work for required quantities, formats, and signatures or certifications required. Furnish three hard copies and one electronic copy.

E. Test Plans and Reports: Test plans shall include planned testing, including a description of the test, equipment and supplies needed, and step-by-step notation of test activities and tasks.