Attachment 1 - SOW.docx

Last Revised: 6/16/2020 Scope of Work – A/E Design Services Upgrade Water Treatment Plant Equipment Phase 2 Project Number 568-19-101 Water Treatment System – Black Hills VA Health Care System, Fort Meade

A. General Intention: Develop a design for the upgrade and repair of the water treatment system at the Ft Meade, SD VA Health Care System.

1. Background: The equipment in the existing water treatment system has aged past its useful life and is in need of replacement. The focus of this project is to conduct a preliminary investigation and subsequently perform a design of construction documents addressing as many repairs as possible without exceeding $540,000 estimated construction costs.

2. The focus areas of these repairs shall be, in order of importance:

a. Replacement and relocation of clarifier controls. Controls are not currently in a climate-controlled environment.

b. Repair/replace turbidity meter and associated wiring infrastructure. The current meter readings do not match what is displayed on the HMI.

c. Install Rockwell computer/console located at the water treatment plant. Connect this new console to the existing Rockwell system.

d. Evaluate the structural integrity of the existing water clarifiers.

e. Repair/replace water use meters and associated wiring infrastructure.

B. General Requirements:

1. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All of the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

2. The A-E shall arrange site visits with appropriate disciplines as they deem necessary to complete the design.

3. Accuracy of Planning Information: The A-E shall conduct a thorough site visit to investigate all aspects of the existing space. Investigation shall include data closets, electric room and capacity, and all other utilities serving the new space. A-E shall document as-built conditions. The A-E's investigation shall include validation of all field conditions.

4. Discrepancies in Planning Information: The A-E shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The A-E shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the A-E. The A-E's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

5. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the A-E prior to negotiation with the Fort Meade VA Medical Center and approval by the Contracting Officer.

6. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the AE. With respect thereto, the AE agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

7. Any product listed by brand name shall state “or COR approved equal” after the name unless the product must be sole sourced. All sole source items shall be provided on a list and the sole source item shall be defined in the specification section.

8. The A-E shall include a completed Equipment Schedule based on meetings with the end user in the drawing that includes the following columns:

a. Equipment Code: equipment code used on the Equipment Plan Sheet

b. Equipment Name: equipment name or description

c. Equipment Purchaser and Installer: “VV” = VA purchased and installed, “VC” = VA purchased and contractor installed, “CC” = contractor purchased and installed. This designation shall also be clearly labeled in the Drawings/Specifications.

d. Total Needed: total number of pieces of equipment needed

e. PM Required (Yes or No): specify if equipment preventative maintenance is required.

f. Location: location of equipment C. Design Requirements:

1. Architecture

a. Design shall detail any architectural construction requirements including phasing, demolition, floor and ceiling plans, equipment/furniture layouts, elevations, sections, details, schedules, finishes (e.g. material, color selection), and discipline coordination.

b. Design shall meet or exceed the intent of the VA and ASHRAE Design Guides. New concepts seen in private industry shall be explored and considered.

c. Architect shall include a proposed construction phasing plan to accommodate the transfer from the existing to the new equipment.

d. Architect shall coordinate all interior design with Black Hills VA Health Care System Interior Designer, Carissa Alley (605) 720-7116.

e. Design shall include all finishes for doors, frames, walls, windows, ceiling, floor, cabinetry, countertops, etc. that are affected by the construction.

f. Design shall include all infection control procedures necessary to complete project in accordance with Joint Commission, Black Hills VA Health Care System, and Life Safety requirements.

2. Structural

a. Design shall include any necessary structural construction requirements including all structural plans, elevations, sections, and details as required.

b. Recommendations following the water clarifier structural evaluation shall be tailored to Fort Meade maintenance capabilities when possible.

3. Mechanical

a. Replacement/installation of any SCADA equipment shall be compatible with the existing Allen-Bradley/Rockwell Automation system.

b. Plan for minimal offline time of the water treatment system.

c. Mechanical Engineer shall field verify existing conditions to ensure that the HVAC infrastructure shall be sufficient to support the new upgrades. This is to include, but not be limited to, fans, motors, duct mains, run-outs, new DDC controls for VAV boxes, thermostats, etc.

d. Design shall include all affected mechanical plans, elevations, sections, details, and schedules for heating, ventilating, air conditioning, controls, refrigeration, plumbing, medical gases, and fire protection.

e. Design shall include all HVAC requirements, including ductwork, VAV boxes, reheats, exhaust, dampers, registers, etc.

f. Design shall include required fire safety systems, controls, and addition/relocation of sprinkler system components, if needed. Ensure all requirements of the VA Fire Projection Design Guide are met by the design.

4. Electrical

a. Electrical Engineer shall field verify existing conditions to ensure that the existing electrical infrastructure is sufficient to support the proposed upgrades.

b. Evaluate power supply to the space. If additional circuits are required, this shall be included in the design.

c. Designer shall show all necessary service panels, circuits, cabling, wiring, conduit, outlets, relays, switches, etc. for systems affected by the construction.

d. All existing electrical systems and components affected by design or construction shall be field-verified by the electrical engineer.

e. Design shall include requirements for both normal and critical power.

f. Replacement/installation of any SCADA equipment shall be compatible with the existing Allen-Bradley/Rockwell Automation system.

D. References: The A-E shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp or from the project engineer, as applicable: Construction Criteria Base or Whole Building Design Guide.

1. VA Design Guides/Design Manuals

2. VA Master Specifications

3. VA Equipment Guide Lists

4. VHA National CAD Standards and Details

5. VA BIM Guide

6. International Building Codes, State and Federal Regulations, ASHRAE Standards

7. NFPA and Life Safety Code

8. VA Space Criteria

E. Government Provided Materials:

1. The COR shall provide the A-E with all available as-builts and utility locations, as requested. The A-E shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The A-E shall promptly report any discrepancies to the COR for clarification.

2. The COR will provide specification section 010000, General Requirements, to the A-E. The A-E shall modify the specification section to meet project requirements.

3. Submittal Log Template

F. Deliverables:

1. Design Services:

a. Provide Conceptual Report. This report shall outline, in detail, the proposed prioritized upgrades as indicated in Section A. 2 above. The construction costs shall be estimated for each upgrade, which will determine the construction project, not exceeding $540,000, and the extent of design.

b. Provide 35% drawing set that documents the planned space layout, 65% drawing set and specification that documents the planned space layout and MEP proposal, 95% review set, 100% review, and construction documents (CD set). Specifications must be provided in MS Word and PDF format at CD set.

c. If Submittal Exchange will not be used, the A-E shall prepare a submittal log based on the specifications.

d. Design shall be completed using AutoDesk Revit 2017. Design shall be provided to the VAMC in hard-copy and digital format. Digital copies shall include .pdf, .rvt, and .dwg formats. Additionally, provide 1 hard-copy drawing sets (1 Arch C, and 1 Arch E1) for each of the reviews and 3 hard-copy drawing sets (1 Arch C, and 1 Arch E1) construction set. At the end of the project, the Revit model must be processed and prepared such that the detail level is the same as the model originally received. See the Fort Meade VA Revit Model Standards for further clarification.

e. Provide incremental cost estimates at 35%, 65%, 95%, and CD set. Cost estimates shall be broken down by specification section as well as a total cost. Cost estimates shall be provided in MS Excel and PDF formats.

f. Provide a list of all items specified for which no substitutions will be accepted. The list shall identify each item with the specification section in which the item is defined.

G. Reimbursable: Include pricing for reimbursable items which will include;

1. Drawing reproduction for construction set issue.

H. Price Breakdown for Design Services (at a minimum, provide the following detail):

1. Construction specifications and drawings (including RFP and submittal log).

2. Cost Estimates (35%, 65%, 95%, and CD set).

3. Reimbursables (List costs as directed under G. Reimbursables.)

I. Proposed Schedule:

1. Task Order Awarded – D-Day

2. Design Initiated – D+5

3. Conceptual Report Submission – D+30

4. Conceptual Report VA Review, Design Scope Determined – D+44

5. 35% Submission – D+69

6. 35% Review Completed by VAMC – D+83

7. 65% Submission – D+109

8. 65% Review Completed by VAMC – D+130

9. 95% Submission – D+157

10. 95% Review Completed by VAMC – D+178

11. 100% Submission – D+199

12. 100% Back-Check Completed by VAMC – D+206

13. CD Submission – D+209 J. Qualifications of Designers: A-E firm shall provide experienced engineers who possess a professional license in the state in which they are employed to prepare design documents.

K. Construction Period Services

1. Optional Year Construction Period Services (CPS) shall be included in the A-E Design procurement packages.

2. Include in the CPS, a minimum of 2 site visits, RFI responses, submittal reviews, technical assistance during construction, and final record drawings and specifications. Final record drawings shall be unbound 30” x 42” reproducible Mylar.