Attachment 1-SOW AVL PM ER.docx

STATEMENT OF WORK

FOR

AVL INSTRUMENTATION & TEST SYSTEMS, INC.

EQUIPMENT PREVENTIVE MAINTENANCE/MODERNIZATION

AND EMERGENCY REPAIR SERVICES

1. SCOPE: This specification establishes the requirements for on-site preventive maintenance, calibration, modernization upgrading of discontinued/outdated items and emergency repair services for Government owned AVL Equipment as specified herein. Equipment is installed in multiple buildings at Anniston Army Depot (ANAD), Anniston, Alabama. The on-site preventive maintenance, modernization and emergency repair support coverage shall be for one-base year with an option of 4 additional years.

2. REQUIREMENTS: Contractor shall provide on-site preventive maintenance, calibration, modernization upgrading of discontinued/outdated items and emergency repair services for AVL Equipment listed below including all labor, equipment, special tools, materials, documentation, transportation, schematics, common tools of the trade, and any other items necessary to provide required support. Contractor shall provide a recommended schedule for modernizing/upgrading outdated equipment. The following test cells & AVL products shall be covered under this agreement.

3. PRINCIPLE PERIOD OF MAINTENANCE (PPM): The normal period of on-site preventive maintenance and emergency repair services shall be from 7:00 AM – 4:30 PM Monday through Thursday and 7:00 AM – 3:30 PM every other Friday. No hours on Saturday, Sunday or Government observed holidays. The contractor shall make every effort to make all repairs during the PPM. Any circumstances that extend the maintenance services beyond the PPM or will result in additional costs to the Government shall be approved by the Contracting Officer or Contracting Officer’s Representative (COR) before the services are performed.

4. Preventative Maintenance: Contractor shall perform preventative maintenance in accordance with OEM scheduling and specifications. Contractor shall provide AVL factory trained and certified technician(s).

4.01.01 PREVENTATIVE MAINTENANCE AND MODERNIZATION FOR AVL AUTOMATION &

CONTROL HW & SW:

Modernization:

• Replace obsolesce AVL component with the most up-to-date versions that are designed to fit requirements

Annual Preventative Maintenance shall consist of:

Mechanics:

• Internal cleaning of housing and components

• Cleaning of system fans

• Verification of ventilation condition

• Replace filter mats Electrics/Electronics:

• Check internal temperatures (BIOS)

• Check fan speeds (BIOS)

• Check voltages of power supply

• Check CMOS Battery (Replace if necessary) Software

• Back Up Programs and Data Files

• Install Maintenance or enhancement releases for the current level of Software (available only with subscription agreement in place)

• Clean Up Files

4.01.02 PREVENTATIVE MAINTENANCE FOR OPERATOR CONTROL PANELS:

• Clean Keyboard

• Check all functions

• Check all indicating lights

4.01.03 PREVENTATIVE MAINTENANCE FOR FT22-34 FUEL FLOW SYSTEMS:

• Clean cabinet

• Replace Filter Housing O-Ring

• Replace Filter

• Check all hoses, lines, and fittings for leaks

• Zero out the flow meter

4.01.04 PREVENTATIVE MAINTENANCE FOR AVL 442/442S BLOWBY METERS:

• Accuracy check

• Calibration (contractor shall provide a certificate of traceability)

4.01.05 PREVENTATIVE MAINTENANCE FOR AVL 415S SMOKE METER

(DISCONTINUED) AND AVL 415SE SMOKE METER:

Note: The following product is discontinued. Support as well as parts availability can not be guaranteed.

• Leak check

• Check the reflectometer head with certified gray value, adjustment if necessary, replacement if required and calibration. Check the light gate 1 and clean as necessary

• Check the camshaft and cleaning or replacing (as necessary)

• Check the blacked filter area

• Clean the white plate value

• Check the suction unit

• Lubricate all points clamping piece, rolls, axles, press brush fit, bearing

• Check the sampling probe and line and cleaning, replacement (as necessary)

• Check of the sampled volume

• Function check and adjustment of the paper transport mechanism

• Adjustment of the slip clutch

• Check the ratchet clip of the Smoke Meter AVL 415S Generation G001, and replace it if it is a Smoke Meter AVL 415S Generation G002

• Visual check of the clamping lever

• Check of the pump, and replacement (as necessary)

• Replace the hoses set for the Smoke Meter AVL 415S Generations G001 & G002

• Replace the fine filters

• Calibration (contractor shall provide a certificate of traceability)

4.01.06 PREVENTATIVE MAINTENANCE FOR DYNAMOMETER CONTROL VALVES

(DISCONTINUED):

Note: The following product is discontinued. Support as well as parts availability can not be guaranteed.

• Check Functions

• Clean and Replace Seals

• Check all wiring and fittings

4.01.07 CALIBRATION

• Contractor shall provide in writing a certificate of traceability to the COR. Calibration CLIN to be funded in the future.

4.01.08 TECHINICAL SUPPORT AND TRAINING

• Contractor shall provide technical support, operator, and maintenance training on upgraded equipment systems.

5. EMERGENCY REPAIRS: Contractor shall perform emergency repairs for the AVL equipment, including on-site emergency repair services when requested, on a high priority basis and outside the PPM (reference paragraph 5 herein) as needed. Emergency repair services shall include application engineering support, modification, and upgrade of AVL software and hardware, purchase of parts for repair of AVL equipment, repair and return of AVL equipment. The contractor shall acknowledge the Government’s request for on-site emergency repairs or other on-site technical support from the Contracting Officer or COR within twenty-four (24) hours after notification. Contractor personnel shall be dispatched to ANAD within 72 hours when expedited repair service is requested at the expedited repair service rate. When non-expedited repair service is requested, AVL personnel shall be dispatched per a mutually agreed schedule at the standard (scheduled) service rate. All associated costs including labor, travel, lodging, equipment, repair parts, etc., must be invoiced to the Government transportation expenses may be claimed and paid in amount not to excess joint transportation regulation (JTR) allowances. Only new OEM repair parts shall be used to repair the AVL Equipment. All replacement parts or components shall remain the property of the Government. The contractor shall respond in a timely basis of the 72 hrs. dispatch time to diagnose malfunctions and complete all repairs to return the AVL Equipment to 100% production capable readiness.

6. DOCUMENTATION OF EMERGENCY REPAIR SERVICES: Upon completion of each emergency repair service the contractor shall provide a written report 1 week after completion of repairs detailing the corrective actions taken to repair the AVL Equipment. The report shall include as minimum the following information:

a. Date and time of notification.

b. Date and time of arrival on-site.

c. Time spent for repair.

d. Description of malfunction(s) and maintenance/corrective actions performed.

e. List and description of parts replaced.

f. All replaced parts shall turned over to the COR for proper disposal.

7. CONTRACTOR’S POINT OF CONTACT: Contractor shall provide the Government the name and telephone number of a designated POC and shall make arrangements that enable service personnel to receive notifications of service requests.

8. TECHNICAL/CONTRACT LIAISON: Contracting Officer Representative (COR) will be responsible for surveying all services of the Contractor. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing. Communications or correspondence of contract matters including invoicing shall be between the Contractor and the Contracting Officer, AMSTA-AN-DOC (Bldg. 35) 7 Frankford Avenue, Anniston Army Depot, Anniston, AL 36201-4199.

9. Contractor Manpower Reporting:

A. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://sam.gov The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative.

(2) Contract number, including task and delivery order number.

(3) Beginning and ending dates covered by reporting period.

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data.

(5) Estimated direct labor hours (including sub-contractors).

(6) Estimated direct labor dollars paid this reporting period (including subcontractors).

(7) Total payments (including sub-contractors).

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different).

(9) Estimated data collection cost.

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information).

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

B. As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

10. Access and General Protection/Security Policy and Procedures:

A. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

B. For contractors that do not require CAC but require access to a DOD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C. Contractor shall acquire and need to return all issued U.S. Government Common Access Cards, installation badges, and/or access passes