Attachment_1_SOW AV Conference Room Palmetto FL.pdf

STATEMENT OF WORK

1.0 Contract Project:

Conference Room Video Conferencing Upgrade

1.1 Location:

USDA APHIS PPQ

1724 20th Street E.

Palmetto, Florida 34221

1.2 Project Background:

Existing Conference Room is unequipped with Audio Video Conferencing and training capabilities. SOW is to provide such capabilities to the Conference Room.

1.3 Project Description:

This Statement of Work (SOW) is to provide Audio Video Capabilities to Conference Room.

Selected Contractor to provide a fully functional Video Conferencing and Presentation system with following capabilities:

• Users will be able to make Video Calls utilizing USDA or DPI provided dedicated PC’s.

• Contractor to provide and install a Video Camera. Type and model to be selected by APHIS upon acceptance of submittals.

• Contractor to provide and install (3) 85” Commercial Grade TV Monitors., Type and model to be selected by APHIS upon acceptance of submittals

• Additionally, the contractor is to provide and install a Remote Control with Pan, Tilt and Zoom Functions (2) Ceiling Mounted Microphones routed to

(4) ceiling mounted speakers and an HDMI input for connection

• System Programming is to be included.as well as all Cabling, Hardware and equipment.

1.4 Project Data:

If available, as-built or record drawings e.g. site plan, aerial photo of site, etc.

shall be provided to the contractor. The following information and design criteria are also available for the Contractor’s use and compliance:

• USDA Facilities Design Standards, ARS 242-01M http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

• APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental _protection_program.pdf

• Preferred Bio-based Products.

http://www.biopreferred.gov/ProductCategories.aspx

• Recommended Recycled-Content Construction Material.

http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

• “Designated Green Products for Federal Procurement.”

www.doi.gov/greening/procurement/All%20Green%20Products.xls

• “USDA Green Purchasing Affirmative Procurement Program.”

http://greening.usda.gov/gpapp08.pdf

2.0 SCOPE OF CONTRACTOR SERVICES: Specific Contractor services to be provided under this task order are summarized below.

3.1 General: Prior to the start of construction, Contractor shall submit for review and approval drawing submittal(s) for all proposed work including manufacturers’ catalog cut-sheets for all materials. Construction drawings and specifications should show all proposed work items. Submittals shall meet the requirements of section 6.0 “Project Submittals.” Construction drawings shall meet the requirements of paragraph 4.3 “Compliance with Building Codes.”

3.1.1 Contractor shall pull all applicable permits prior to the start of construction. The contractor shall adhere to the latest editions of National Codes and regulations, and federal, state, and local laws including, but not limited to, the following:

• International Building, Plumbing and Mechanical Codes

• National Fire Protection Code (NFPA)

• National Standard Plumbing Code

• National Electrical Code (NEC)

• National Life Safety Code

• OSHA Regulations

• Americans with Disabilities Act (ADA)

• Uniform Federal Accessibility Standards

• Environmental Protection Agency (EPA)

• National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

• USDA Facilities Design Standards - ARS 242-01M http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf http://www.biopreferred.gov/ProductCategories.aspx http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct http://www.doi.gov/greening/procurement/All%20Green%20Products.xls http://greening.usda.gov/gpapp08.pdf

3.2 Pre-design Phase/Contractor Services: The Contractor shall provide all services necessary to execute the SOW including but not limited to the following tasks marked by an “X”.

[] Pre-Fee meeting to determine Contractor resources required

[] Interview meetings with end-users and record meeting minutes

[X] Field investigate site conditions

[X] Identify potential environmental issues

[X] Space programming and conceptual floor plans

[] Structural seismic evaluation

[] NEPA documentation

[] Operating cost model - of the projected energy (i.e. gas, water, electricity, etc.)

maintenance (including anticipated staffing needs), and other applicable operating costs associated with the proposed facility. Analyses shall be based on projects in the surrounding area of similar construction, square footage and operations, etc.

[] Order or magnitude project cost estimate including construction costs and all soft costs - design, environmental assessment, permitting, inspection services/contract administration and designer of record services during construction. An estimated total project cost shall be prepared for each option.

4.0 PROJECT REQUIREMENTS:

4.1 Field Investigation and Site Survey: The Contractor shall coordinate with the PM and PPM and inform the CO and EPM of all scheduled site investigations. Contractor shall investigate proposed construction site to ascertain project boundaries, site conditions prior to construction. Contractor shall evaluate capacity of site utility systems to support the proposed construction and any equipment installations.

4.2 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Project design shall comply with USDA Facilities Design Standards provided in paragraph 1.4 “Project Data.”

4.3 Coordination with Local Building Officials: Public Law 100-678 requires Federal Agencies to offer Local Building Officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the Local Building Officials including Officials at the Airport, Military Base, etc. The federal Government will not pay for reviews but is amendable on a case-by-case basis. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review the design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

4.4 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes including environmental regulations and permitting requirements.

4.5 Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in .DWG files.

Electronic and hard copy formats of the drawings and specifications will be provided to

USDA.

4.6 Construction Submittal Register: The Contractor will provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including construction drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals, warranties, start of warranties, and length of warranties.

4.7 Cost Estimates: The cost estimates shall include all associated parts of the repair such as subcontractor overhead and profit, contingencies, general requirements, etc.

4.8 Meeting Minutes: The Contractor shall document and distribute all project meeting minutes. Include a copy of all meeting minutes in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

5.0 PROJECT SUBMITTAL SCHEDULE:

5.1 The project submittal schedule: The Contractor shall provide the CO/COR with a proposed schedule for all tasks.

a) Any request for time extensions or other deviations from this schedule must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the scheduled alterations. Only the CO can approve time extensions or other changes to the contract/task order provisions. Approvals for deviations will be at the discretion of the CO.

b) Within 15 calendar days after the award of the task order, the Contractor will provide the CO with a proposed schedule (subject to negotiation) of actual dates in bar chart format for individual submittals and Government review time. The schedule provided must indicate project requirements for each submission and review stage. Schedule shall establish contract time requirements for meeting contract submissions and construction deadlines.

The number of days indicates the time duration to complete a task upon completion of the preceding task. The Government requires a minimum of 14 calendar days to review.

c) Contractor shall submit design progress drawings and specifications in accordance with the submittal schedule for each design discipline. Each submission shall include drawings, specifications, and itemized construction costs that represent the design stage. All details, elevations, sections, diagrams, etc. shall be included as required to fully develop the proposed work. Drawings shall be completely noted and fully dimensioned. Specifications shall be typed in final format with all provisions included. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal to enable the Government to perform a thorough review.

Proposed Schedule for Construction Services

TASKS DURATION

NTP Start Work

Field Investigation and Site Survey 1

Shop Drawings/Cut Sheet Submittal/Specifications/Product Data Sheets

(to be negotiated)

Government Review 14

Repair Work (to be negotiated)

Final Document Turnover/Redline drawing submittal (Construction Drawings/Specifications)/warranties

Total Days 30

6.0 FINAL DOCUMENT TURNOVER:

6.1 All warranty, data sheets, soil boring reports, calculations, etc. shall be submitted within twenty (20) days of project completion. Contractor shall coordinate with the Government the format for the project closeout data.