Attachment 1-SOW- Agie PM ER.docx

DESCRIPTION/WORK STATEMENT/SPECIFICATION

CHARMILLES ELECTRICAL DISCHARGE MACHINE (EDM) EQUIPMENT

PREVENTIVE MAINTENANCE AND REPAIR

1.0 Scope:

This specification establishes a requirement for preventive maintenance and repair support for the Charmilles Electrical Discharge Machine (EDM) Equipment located in Building 5 at Anniston Army Depot, Anniston, Alabama. Provide onsite preventative maintenance, emergency repair service, including tools, equipment, materials and components necessary to maintain performance and operational readiness to government owned Charmilles Wire Electrical Discharge Machine (EDM) AC Classic V2 Serial Number: 0288 located in Building 5 as specified herein. All requests for service and replacement parts placed against this contract shall be requested by the Directorate of Production Engineering (DPE), Equipment Support Division (ESD) Chief or a designated ESD appointee and initiated by the Directorate of Contracting located at the Anniston Army Depot. The maintenance coverage shall be for 1 year from the award of this contract. The Government must be satisfied that machine is in a 100% operational status before acceptance of any repairs.

2.0 Maintenance Requirements:

2.1 Maintenance/Parts:

The Contractor shall provide the Government maintenance support for the Charmilles Electrical Discharge Machine (EDM) Equipment as described above which includes but is not limited to:

A. Provide onsite service to perform annual preventive maintenance and repair of government owned Charmilles equipment.

B. Provide cost estimates based on request for repair requirements.

C. Provide onsite service to perform emergency repair of government owned Charmilles equipment.

D. Respond to requests for emergency service within 2 working days.

E. Furnish all tools, equipment, materials and components necessary to make the Charmilles EDM equipment operational.

F. Provide warranty on all workmanship and durable parts in accordance with the manufacturer’s stated terms and conditions.

G. Provide detailed service reports to describe the services performed to restore machine to operational status.

H. Contractor shall provide all parts and labor required for repairs on a cost reimbursable basis.

I. If any work or part is outsourced by the contractor all requirements listed in this SOW shall apply to subcontractors.

3.0 Documentation of Malfunctions and Repairs

The Contractor shall furnish to the Government a service document and invoice which will be used to report the date and time of notification, along with a brief description of each malfunction reported. The Contractor shall furnish to the Government one copy of this report form upon completion of any corrective or preventative action taken by the Contractor. The report form shall include as a minimum the following:

A. Date and Time of Notification B. Date and Time of Arrival C. Time Spent for Repair D. Description of Malfunction and/or Maintenance Performed E. Description of Parts Replaced

3.1 Normal Period of Support (NPS):

The normal period of maintenance support shall be Monday through Thursday 0700‐1530 hrs. And 0700‐1430 hrs. Every other Friday. Maintenance support shall be made available to the Government during this period at a fixed hourly rate.

3.2 Contractor’s Point of Contact:

The Contractor shall provide the Contracting Officer with a point of contact and a telephone number for the Government to make any arrangements needed. Telephone recording devices and/or voice‐mail systems are acceptable. The Contracting Officer (KO) shall supply the Contractor with the name and telephone number of his/her designated technical representative. The Anniston point of contact (POC) shall be authorized to request maintenance support services. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

3.3 Contractor Service Personnel:

The Contractor shall provide trained personnel, with the necessary expertise to perform all required technical support and emergency corrective maintenance services on the Charmilles Electrical Discharge Machine (EDM) Equipment. Work shall be performed in accordance with best commercial practices without unnecessary delays or interference with Government missions or functions.

3.4 Replacement Parts/Materials:

Replacement parts shall be supplied by the Contractor on a cost reimbursement basis as specified in this contract. Only new standard OEM parts or parts refurbished equivalent to new, shall be used in effecting repairs. All parts replaced shall remain the property of the Government.

3.5 Warranty of Parts/Materials:

Parts/materials replaced under this contract shall be subject to the standard commercial warranty applied to those parts or materials. All repairs shall be warrantied for workmanship. If a replacement part is defective or a repair is not properly performed, the Contractor shall replace the defective part and/or redo the defective repair at no cost to the Government.

3.6 Surveillance/Communication: All technical surveillance of on‐site repair services will be performed by the COR. After correction of each malfunction, the Contractor shall notify the COR named in this contract. Communication of all technical matters pertaining to this contract shall be in writing directly between the contractor and the Contracting Officer (KO), Anniston Army Depot, ATTN: AMSTA‐AN‐CTCS, 7 Frankford Avenue, Anniston, Alabama 36201‐5003, with a copy furnished to the COR.

3.7 Contractor Responsibilities:

3.7.1 The Contractor shall provide all parts, tools, labor, documentation and materials necessary to perform the services required by the terms of this contract.

3.7.2 The offered shall include the following in his response to this request for proposals:

A. Hourly labor rate to be charged during the Normal Period of Support (NPS) for the duration of the repair process.

B. List and cost of all parts that could be needed to complete repairs and bring machine to 100% operating status.

3.7.3 Facility Access:

A. The contractor shall upon notification of contract award complete the Request for Visitor Access Form 380-2.

B. The contractor shall maintain as a minimum one (1) certified technician cleared for access to ANAD at all times during the performance period of the contact.

C. The Contractor’s Personnel shall complete any and all Forms and training required for access to Anniston Army Depot that is deemed necessary during the contract period of performance.

D. The contractor’s technician shall coordinate the planned arrival date with the Contracting Officers Representative (COR) or ANAD Maintenance POC/Directorate of Public Works, Equipment Support Division, Chief, in Building 140.

3.8 Access and General Protection/Security Policy and Procedures:

3.8.1 The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.8.2 Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army Directive 2014‐05/AR 190‐13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3.8.3 Contractor shall acquire and need to return all issued U.S. Government installation badges, and/or access passes.