Attachment 1 - SOW 4-2-2021.pdf

STATEMENT OF WORK

1.0 INTRODUCTION

The U.S. Geological Survey (USGS) Eastern Ecological Science Center (EESC), located at 11649 Leetown Rd. Kearneysville, WV 25430 has a stream lab building on the property that is used for research of different species of fish. Located in the building is a walk-in cooler used to store the fish food needed for the fish being held in the tanks. The current walk-in cooler has been in place for many years and was previously used to hold food for large numbers of trout raised in an outside raceway.

Due to the age and inefficiency, the current walk-in needs to be replaced.

2.0 BACKGROUND

Research conducted at the EESC includes study of infectious and noninfectious diseases of fishes and other aquatic organisms. The facility also conducts research on invasive fish species with the intent of better understanding the adaptations these fish are applying in these new, nonnative habitats and developing ways to stop their spread and potentially eradicate them.

3.0 SCOPE

Contractor shall remove and dispose of existing 16’L x 11’W x 8’H walk-in cooler chiller, condensing unit and evaporator and replace with new units that meet or exceed specifications of the original installed units (Figs 1-3). The total ceiling height is approximately 9 ft which leaves some area above cooler that will need to be boxed in and finished (Fig 1). The condensing unit is to be placed on the asphalt outside of the room where the walk-in is located. Lines are to be run above the ceiling and through the outside wall to the unit. All lines shall be insulated with outside lines also being wrapped.

Cooler shall consist of: Galvanized steel walls and ceiling with R-25 factor or greater 42”x 84” door with observation window, heat strip(120v), thermometer, panic hardware, and manual open.

48” LED interior lighting

230 volts 3 phase

Contractor shall not proceed with any work until all required submittals are approved by the Technical

Liaison (TL). The TL will be identified in the purchase order when it is awarded.

Period of performance 45 days from the date the contractor receives the notice to proceed (NTP).

4.0 APPLICABLE DOCUMENTS

N/A

5.0 TECHNICAL REQUIREMENTS

Contractor shall obtain all permits required by federal, state and local regulations prior to commencement of work. All required paperwork and calculations required to obtain any permits shall be provided to the and Facility Manager (FM) and the Technical Liaison (TL) at time of submission as well as the permits themselves upon receipt of the documents from the permitting agencies.

6.0 DELIVERABLES

1) Submittals in electronic and hard copy format.

2) Operations and Maintenance (O&M) manuals in electronic and hard copy format.

IV. Other Requirements

COVID 19 requirements:

All contractors are to wear face coverings and self-check each day before entering the building.

A sign-in sheet is to be kept and issued to the TL each week or upon request. The Center for Disease Control’s (CDC’s) guide for self-checking can be found at

(https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/coronavirus-self-checker.html).

Pre-Construction Meeting:

The contractor shall schedule and conduct a pre-construction meeting on-site with the Facility

Manager (FM) and Technical Liaison to review the requirements and conditions of this contract. The contractor shall have the project manager, field superintendent, and all subcontractors on site, or available by conference call, for the pre-construction meeting with Government officials prior to the commencement of work for this project.

Outages and Interruptions:

The contractor is advised that the science center will continue to perform research functions during the contract. Work shall be conducted as to minimize interruption to service. Contractor shall notify the TL at least three (3) days prior to all outages and interruptions. Contractor shall not proceed with work without approvals from the TL. Changes to the schedule require the submission of a new schedule to the TL for review.

Normal working hours for the construction work at the Science Center shall be 7:30am- 4:00pm, Monday - Friday. The contractor and sub-contractors (if required) shall not work Saturdays, Sundays, legal holidays, or non-normal working hours, unless otherwise authorized by the TL. Request to work other than the normal hours shall be made, and approved, in writing through the TL. Work performed during “other than the normal hours” shall not change the total cost to the government.

Changes/Clarifications:

All work must be completed as shown in the contract documents. If ‘no cost’ change orders are to be made, a written request to the TL must be made detailing why the work cannot be completed as shown, as well as the corrective action suggested by the contractor. For change orders which will alter the price or requirements of the contract, the changes must be approved in writing by the contracting officer.

Disposal and Transporting of Debris and Material:

All materials and construction debris shall be removed from the work area and placed in an approved dumpster or removed from the site daily by the contractor.

Organization and storage of contractor(s) items at the site:

The TL shall designate areas where the contractor can store or place materials and equipment for short-term storage in preparation for installation. There is limited space on site for the storage of contractor equipment. There is no inside storage space available. Storage and security of materials and equipment as required for the performance of the contract requirements are the responsibility of the contractor. The contractor shall be responsible for making all arrangements for the receipt of https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/coronavirus-self-checker.html materials and supplies at the job site. Government personnel are not permitted to receive or sign for items delivered to the site. Upon completion of the contract, the contractor shall remove all equipment and excess materials, and shall restore the site to its original condition, as approved by the TL, at no additional cost to the government.

Site Cleanliness:

The contractor shall maintain the site free of construction debris outside of approved containers

(dumpsters). The contractor shall provide dust protection and shall maintain cleanliness of the work site by promptly removing debris, tools, and excess material.

Contractor Parking, Security, and Smoking Regulations:

The contractor shall maintain a daily log of all contractor and subcontractor employees (date, name, arrival time, departure time) and provide a copy of the log to the TL at least weekly. The TL will designate a parking area (or areas) for the contractor to park vehicles. There shall be no smoking in any buildings at any time. All personnel that smoke will have to do so outside in designated smoking areas.

Environmental Protection:

The contractor and subcontractors shall perform all work and activities in accordance with local, state, and Federal environmental regulations.

Safety:

The contractor and subcontractors shall perform all work and activities in accordance with local, state, and Federal safety regulations, including OSHA, NEC, and USGS policy.

Notice to the Government of Delays:

In the event the contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the contractor shall immediately notify the Technical Liaison in writing, giving pertinent details. This data shall be informational only in character. Notice under this provision shall not be construed as a waiver by the Government of any delivery schedule or date or any rights or remedies provided by law or under this contract.