Attachment 1 - SOW_2025 Buses.pdf

STATEMENT OF WORK

NELLIS AIR FORCE BASE (AFB)

2025 AIR SHOW SHUTTLE BUS SERVICES

DESCRIPTION OF SERVICES:

General Requirements: Contractor shall provide Shuttle Bus operations to support the 2025 Nellis Air Force Base Aviation Nation Air Show from the Las Vegas Motor Speedway to Nellis AFB, with an estimated participant amount between 220,000 – 300,000 over the 2-day event.

An approximate 161,000 passengers per day is expected.

Contractor Requirements: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the visitor shuttle bus services for the Nellis Air Force Base 2025 Air Show as defined in the Performance Work Statement except for those items specified as government furnished property and services. The location of the shuttle will be between Las Vegas Motor Speedway (LVMS) and Nellis AFB. All pick up/drop off locations are within a four-mile radius of Nellis AFB. An exact number of load and unload zones is yet to be determined, but at least 8 can be expected. Each bus will have DVD and audio capabilities to show an Air Show informational message. The contractor will ensure that the capabilities are compatible with the format provided by the Nellis Public Affairs office.

The contractor and the Air Show Transportation rep will set a meeting date and time no later than 5 days after contract award to discuss the bus routes.

The contractor shall perform to the standards in this contract. Only contracting officers acting within the scope of their authority are empowered to execute contract modifications on behalf of the Government.

Sales/Promotion Requirements: The contractor shall not solicit donations as additional compensation from the public on an Air Force installation. Air Force A i r S hows are free to the public, no charge for admissions, parking, or bus ride. The Contractor may not display or present any signage or person charges for an admission fee in any way, shape, or form.

Number, Size, and Schedule of Buses:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to furnish the following:

• Saturday, 5 Apr 2025: 90 each, 51-55 passenger buses placed as follows:

• 40 buses/5 Handicap buses in place ready to transport passengers at the Las

Vegas Motor Speedway no later than 1000.

• 30 additional buses/1 Handicap buses in place ready to transport passengers at the Las Vegas Motor Speedway no later than 1030.

• 10 buses/4 Handicap buses in place ready to transport passengers at the Las Vegas Motor Speedway no later than 1100.

• Sunday, 6 April 2025: 90 each, 51-55 passenger buses placed as follows:

• 40 buses/5 Handicap buses in place ready to transport passengers at the Las

Vegas Motor Speedway no later than 1000.

• 30 additional buses/1 Handicap buses in place ready to transport passengers at the Las Vegas Motor Speedway no later than 1030.

• 10 buses/4 Handicap buses in place ready to transport passengers at the Las

Vegas Motor Speedway no later than 1100.

On both days, the contractor shall deliver the first Air Show passengers, as directed by either the management team lead or the government representative, to Nellis AFB and provide continuous service for the duration of the Air Show. The last passenger pick-up shall depart Nellis AFB at approximately 1800 daily or until released by the appointed Government Representative as referenced in section 2.3 of this PWS. Arrangements will be made with LVMS to park the buses starting Friday afternoon through Monday morning at no additional cost to the contractor. The contractor shall ensure the buses meet the requirements of the Americans with Disabilities Act. The management team will ensure they have direct radio contact with each bus.

All buses will have the capability to play an informational DVD that each passenger can easily see during their ride back and forth between LVMS and Nellis AFB. The supervisors shall also be on-site during bus operations during the 2025 Air Show, as well as always maintain radio contact with each driver.

Each bus will be screened by SFs at the beginning of putting it in service. A placard will be put in the front windshield identifying the bus has been screened. Buses will show to the designated screen area no later than 1 hour prior to their scheduled READY TO TRANSPORT TIME as specified above.

Passenger Safety: The Contractor shall furnish properly maintained buses and qualified drivers in accordance with Nevada Department of Transportation Standards. The contractor shall be held responsible for the safety of all passengers. Cones and other delineation of lanes will be provided.

Breaks for Drivers: The contractor and management staff is required to ensure drivers’ lunches and required breaks are organized in such a manner as to provide for continuous bus service between the Las Vegas Motor Speedway and Nellis AFB. There shall be no more than 10 buses on break or not always operating unless the government POC agrees to more. The government will provide a lunch and water each day for the driver’s and management team at the Las Vegas Motor Speedway Air Show break area.

Drivers and management team will also have access to restrooms at LVMS and Nellis.

GOVERNMENT FURNISHED PROPERTY AND PERSONNEL

Property:

The government shall, either electronically or physically, provide a list of all specific pick up/drop off locations upon contract award.

Personnel:

After award, the government shall appoint a Government Representative whose duties shall include the following:

• Contacting the contractor supervisor (see paragraph 3.1) and notify him/her of the time and place of the traffic control working group.

• Maintain availability during the Open House to answer any questions the contractor may have.

• Releasing the last bus at the end of each day.

ADDITIONAL INFORMATION

Points of Contact:

The contractor shall provide a supervisor with the authority to relay directions to all contractor employees. This supervisor will be located with other key Air Show personnel in the LVMS Operations center.

The contractor will provide “on the ground” supervisors who will be in their assigned parking lot overseeing the pickup flow/operation. No later than 1530 on the 5 and 6 April 2025, these supervisors will relocate to the bus pick up area on Nellis AFB to help with bus operations back to the LVMS. The supervisors shall also be on-site during bus operations during the 2025 Air Show as well as always maintain radio contact with each driver. At a minimum the lead supervisor shall attend a pre-Air Show meeting with the traffic control working group to determine the flow of bus traffic and emergency procedures.

Installation Access:

The Government shall coordinate installation access for contractor employees. Contractor employees are subject to background investigations and may be denied access to Nellis AFB if negative information is present in the background investigation. The contractor shall ensure the buses and drivers are properly registered, licensed, and insured IAW Nevada state laws, and have favorable criminal background investigations.

The Contractor must provide the Organizer with the following information no later than 3 March 2025:

Full Name:

Date of Birth:

Country of Birth:

Social Security Number Driver’s License Number and State of Issue

Once the above information is provided, the Organizer will perform the required background checks and coordinate installation access for contractor employees. Contractor employees are subject to background investigations and may be denied access to Nellis AFB if negative information is present in the background investigation.

Fees:

The contractor shall not charge passengers any fees, request donations or request tips for bus service.

Liabilities:

The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or resulting from the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for all goods lost and/or damaged in the movement covered by this contract.

If any bus breaks down, the Contractor shall provide a replacement bus to meet the contract requirements at no additional cost to the Government and move the vehicle to a location that is both not hazardous and does not interfere with the Open House and mission operations. This location shall be approved by the 99th Security Forces Squadron.

The Contractor shall ensure buses are fully fueled prior to service start times. The Contractor is responsible for all vehicle servicing requirements (i.e. fuel, oil, coolant etc.) of all buses provided.

END OF PERFORMANCE WORK STATEMENT