Attachment 1- Sources-Sought-Specific Tasks.pdf

SPECIFIC TASKS

HUMAN RIGHTS INITIATIVE (HRI) SECRETARIAT SERVICES

Specific Tasks: The contractor shall provide non-personal services consisting of establishing and running the HRI Secretariat office. Services to be provided include:

promoting HRI with partner nation military and security forces in the USSOUTHCOM AOR; support and advise SC-HRO on execution of HRI events; provide HRI support to military and security forces in the AOR; maintain an HRI Web Page; provide academic and other types of HRI support to SC-HRO and partner nation military and security forces participating in HRI; and provide specified written reports to the COR. The contractor shall accomplish increased knowledge of international human rights norms by partner nation military and security forces participating in HRI; and shall accomplish support of SC-HRO’s planned promotion and event execution.

1.1. Basic Services. The contractor shall provide HRI Secretariat Services in support of the USSOUTHCOM-sponsored Human Rights Initiative and USSOUTHCOM Human Rights Program as specified below.

1.2. Support and Advise USSOUTHCOM Human Rights Office on HRI Implementation Strategy: The contractor shall conduct research, produce reports, and participate in meetings, as requested by the SC-HRO COR, to advise SC-HRO on implementation strategy for the HRI.

1.3. Promote HRI Participation in Partner Nations Not Currently Participating in HRI:

The contractor shall travel to countries in the USSOUTHCOM AOR to support meetings with high level Partner Nation military leaders and government officials, such as the Minister of Defense, Commander of the Armed Forces, service commanders, and other officials, which are organized by SC-HRO in coordination with the Security Cooperation Office (SCO) and the US Embassy. The purpose of the meetings shall be to introduce Partner Nation officials to HRI, communicate the importance and advantages of implementing HRI, and invite them to formally commit to implementation of HRI within their military and security forces. The contractor must be prepared to schedule, host, and execute virtual meetings in lieu of in-person meetings, in cases when travel is not possible or required. The contractor shall prepare background papers and briefings as specified by the SC-HRO, provide copies to the SC- HRO for review and approval, and present papers and briefing during all meetings it has coordinated with SC-HRO to support. The products shall be prepared in the language of the Partner Nation or in English as coordinated with SC-HRO. The contractor shall provide detailed, comprehensive After-Action Reports in English for each meeting.

1.4. Support Execution of HRI Events: The contractor shall facilitate execution of HRI Implementation Conferences, as approved by the SC-HRO, in new HRI countries during which partner nation military and/or security force representatives advised by invited representatives of civilian government agencies, civil society, and the human rights community develop a prioritized list of action plans to strengthen military respect for human rights by implementing HRI, according to the outline of the regional Consensus

Document. The contractor shall facilitate execution of HRI Strategic Progress Assessment Seminars, as approved by the SC-HRO, during which Partner Nation officials assess progress in implementing previously developed HRI action plans and develop follow-on actions plans. The contractor shall facilitate execution of specialized HRI meetings, support and events, as approved by the SC-HRO. The contractor shall facilitate execution of HRI Civil-Military Dialogues between PN Military and Human Rights NGOs, as approved by the SC-HRO. “Facilitate execution” means: coordinate with SC-HRO on agenda development, determine objectives; coordinate planning with Partner Nation officials, to include conducting planning meetings in the Partner Nation, as approved by the SC-HRO; provide administrative support to HRI events; serve as primary facilitator for event; advise Partner Nation participants on development of action plans during working group sessions. The contractor shall submit all event-related documents in digital format to SC-HRO upon completion of the event. Event-related documents shall include as a minimum: event agenda, list of participants with contact information, presentations, photos, and products produced during the event, such as assessments and action plans, and an After-Action Report. Documents shall be provided in the language in which the event is conducted, which in the SOUTHCOM AOR is most often Spanish, or in English, as coordinated with SC-HRO. The After- Action Report must be provided in English as coordinated with SC-HRO.

1.5. Provide Support to Partner Nation Military and Security Forces on HRI: The contractor shall research, analyze, and coordinate needs and activities of the military and security forces of HRI countries in order to assist in the development of education and training programs and other initiatives which support the implementation of the action plans contained in the national Consensus Document. The contractor shall maintain, at a minimum, monthly communication with the Partner Nation military officers and Ministry of Defense officials tasked to lead the HRI implementation effort within their military establishments. SC-HRO will indicate which Partner Nation military officers and Ministry of Defense officers whom the contractor should communicate. During the lead-up to the execution of HRI events in a given Partner Nation, SC-HRO may direct more targeted and frequent communications with the Partner Nation military officers and Ministry of Defense officials. The contractor shall coordinate with Partner Nation officials following each HRI event to determine support required in its implementation efforts.

The contractor shall advise and guide the Partner Nation military and security forces through the feed-back loop of assessing progress and designing follow-on action plans to ensure that progress on HRI continues beyond the first phase of implementation.

1.6. Disseminate HRI Information: The contractor shall prepare and distribute bulletins on the plans and progress made toward implementation of HRI within HRI countries, as well as on developments related to HR and security with a focus on the USSOUTHCOM AOR. The contractor shall distribute bulletins via e- mail to database a minimum of once monthly, however, multiple bulletins per month are welcome. At least one bulletin shall be disseminated NLT the last day of each month. The contractor shall maintain a database of all individuals who participate in HRI events and provide a copy of the database to SC-HRO at the end of each year of the contract. The contractor shall maintain an updated distribution list for dissemination of HRI and HR information. The contractor shall support SC-HRO in the production of high-quality promotional materials to inform different audiences as identified by SC-HRO on HRI implementation and achievements in the USSOUTHCOM AOR.

1.7. Maintain HRI Web Page: The contractor shall coordinate with SC-HRO to develop and update an HRI Web page, in both Spanish and English that contains information on HRI events, including didactic, audiovisual, and photographic material that supports the implementation of HRI. The contractor shall post information, including approved documentation and photos, of each HRI event executed. The contractor shall develop and maintain an on-line library of current HR-related reference material that will include texts of international and regional HR and IHL treaties; national constitutions; military judicial codes; HRI source material, and national HRI implementation plans. The updates shall occur at a minimum of monthly, as the monthly bulletins shall be posted to the HRI web page NLT the last day of each month.

1.8. Archive HRI Information: The contractor shall maintain record of all work achieved and products produced during HRI meetings, events, activities, and meetings. The information shall be maintained in digital format (Microsoft WORD, POWERPOINT and ADOBE ACROBAT) and in hard copy. The information shall be maintained in the offices of the contractor and shall be provided to the SC-HRO COR upon request. The information shall be maintained for the life of the contract and shall be turned over in its entirety to SC-HRO at the end of the period of performance if the contractor fails to win the follow-on contract or if the contract is terminated. This information shall be provided to SC-HRO in digital format within 30 days of termination.

1.9. Provide Academic and Research Support: The contractor shall provide presentations and reports and prepare didactic material on historical and current international human rights for use in HRI activities and in support of the USSOUTHCOM Human Rights Program, as requested by SC-HRO COR.

1.10. Provide Reports on HRI Promotion, Activities, Implementation, and Strategy (PAIS): The contractor shall provide the following reports to the SC-HRO COR: a written Monthly Report in English by the 30th of each following month detailing each HRI visit or trip and each HRI event conducted during the previous month, including recommendations for implementation strategy and recommended SC-HRO support.

The contractor shall also provide a written Annual Report in English by the 30th of the month following the end of the contract year. The report will include an overview and analysis of HRI developments during the previous year.