Attachment 1 SON_Scanner_Final.pdf

SATEMENT OF NEED (SON)

1. Project Title:

FADGI Compliant Scanner Bundle

2. Background Information and Objective:

A collaborative effort by federal agencies formed as a group in 2007 to articulate a common sustainable set of technical guidelines, methods, and practices for digitized and born digital historical, archival and cultural content. The Federal Agencies Digital Guidelines Initiative (FADGI) is a result of this collaborative effort and reflects this growing area of work. The goal of the FADGI-Conformance Program is to reduce image quality variability when digitizing important historical records and to ensure the most accurate digital representations of these records are created which is why we are looking to purchase a FADGI compliant scanner. After 2022, federal agencies such as the National Archives and Records Administration (NARA) and the Office of Management and Budget (OMB) will no longer accept paper documents, and any documents submitted to these agencies electronically must meet minimum image quality standards.The Division of Technology Management (DTM) Records Management team has the need for a FADGI compliant scanner for scanning in SAMHSA records to comply with FADGI requirements and the M-23-07 (Update to Transition to Electronic Records) mandate.

3. Generic Name of Product:

FADGI Compliant Scanner

4. Salient characteristics:

Vendor shall provide equipment brand name or equal to the KODAK i5250 FADGI Scanner.

Minimum Salient characteristics:

• FADGI and TAA-compliant

• Supports FADGI and non-FADGI modes and can easily switch between them

• 750-sheet input elevator for continuous document feeding at 150 pages per minute in both FADGI and non-FADGI mode

• Unlimited daily volume o Flatbed included

• Paper handling o Controlled stacking o Multifeed with image display o Operator overrides o Interactive Operator Control Panel o Utrasonic Multifeed Technology

• USB 2.0 and USB 3.2 Gen 1x1 Compatible

• Able to support 12 in x 180 in (for non-FADGI compliant images) and 12 in x 14 in for

(FADGI compliant images) document size

• Support for 12-110 lb paper

• Optical resolution of up to 600 dpi; 300 dpi in FADGI mode

• File format outputs include BMP. JPEG, TIFF

• Compatiblity for Windows 10 Enterprise

• Graphical touchscreen wth operator control buttons

• Installation/start-up

• Software support

• Warranty

Scanning :

• LED Illumination CCD

• Grayscale output bit depth 256 levels (8-bit)

• color output bit depth 24 bits (8 x 3)

• color capture bit depth 48 bits (16 x 3)

Imaging Software shall be provided with the following minimum specifications:

• Automatic cropping

• Automatic color detection and balance

• Automatic orientation

• Blank page removal

• Barcode reading

• Deskew

• Enhanced color adjustment

• Image hole fill

• Sharpening

Vendor shall provide equipment brand name or equal to the KODAK A3 Size Flatbed Accessory scanner that provides:

• 600 dpi optical resolution

• Color bit depth: 24-bit

• Document size at least 12 x 18 in.

• Document thickness at least 2 in.

• Host connection USB 2.0

5. Quantity:

One (1) scanner as described in the salient characteristics section.

One (1) scanner flatbed accessory as described in the salient characteristics section.

One (1) imaging software license as described in the salient characteristics section.

Warranty as described in other requirements section.

6. Anticipated Delivery / Installation:

The Contractor shall deliver the equipment to SAMHSA at 5600 Fishers Lane Rockville, MD 20857 within 30 days after receipt of order. The equipment shall be delivered and installed between the hours of 8:00am and 5:00pm EST, Monday through Friday. Delivery must be Freight on Board (FOB) Destination and include inside delivery. The equipment shall be delivered in coordination with the Contracting Officer’s Representative (COR) at the time the equipment is ready to be shipped.

7. Other Requirements The Contractor shall provide an Original Equipment Manufacturer (OEM) certified technician to perform the setup and installation of the equipment.

Warranty - The Contractor shall warrant that all equipment will be free from defects for a period of a minimum of one (1) year from the date of installation, inspection by the Government, and acceptance. Warranty service shall include trouble-shooting capabilities based on complete knowledge of the entire system and as required, parts, labor, and travel for on‐site service calls during normal business hours. OEM certified technician shall be onsite the same day to resolve the issue. Warranty shall include four (4) preventative maintenance cleanings per year. These are performed by the Field Engineer and are deep cleanings to make sure it is still passing the FADGI 3 star test.