Attachment 1 - Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND SERVICES

General Information

Document Type: Combined Synopsis/Solicitation

Solicitation Number: 12639524Q0123

Posted Date: March 27, 2024

Original Response Date: April 3, 2024

Product or Service Code: 7A21

Set Aside: 100% Small Business

NAICS Code: 513210

Contracting Office Address

USDA, APHIS, Marketing and Regulatory Programs Business Services 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401

Description

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02.

The associated North American Industrial Classification System (NAICS) code for this procurement is 513210 with a small business size standard of $47 million. The product or service code is 7030. The Government will award firm fixed-price contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

The USDA-APHIS-Wildlife Services (WS)-National Wildlife Research Center (NWRC) is seeking to purchase Inventory Management Software for the Bio-Archive facility in Fort Collins, CO.

All interested companies must provide quotes for the following:

Services https://www.aphis.usda.gov/aphis/ourfocus/business-services

STATEMENT OF WORK

Inventory Management Software

TITLE OF CONTRACT

USDA APHIS Wildlife Services (WS) Bio-Archive Storage Facility Inventory Management Software

BACKGROUND

The USDA-APHIS-Wildlife Services Bio-Archive Storage (BAS) facility in Fort Collins, CO, is being built to house 110 ultra-low temperature (-80) freezers containing millions of archived samples obtained for scientific study by Wildlife Services’ biologists and researchers across the country.

The BAS will be the largest wildlife tissue archive of its kind in the United States and will serve WS National Programs such as the National Wildlife Disease Program, Chronic Wasting Disease Program, National Rabies Management Program, the National Wildlife Research Center, the National Feral Swine Damage Management Program, as well as university researchers and collaborators from around the nation.

Impetus for the creation of the BAS followed a flooding event at the WS National Wildlife Research Center in 2021 that cutoff power to the main building for more than a year. During that event, it was discovered that the Center’s ultra-cold freezers and their valuable contents were spread throughout the campus, which required numerous generators operating nonstop in various locations. It was decided at that time a central archive to hold WS’s frozen tissue samples for long-term storage would be beneficial to the WS program as it would provide greater security, enhanced inventory management, and reliable back-up power in case of emergency.

OBJECTIVE

The objective of this acquisition is to obtain inventory management software for use in the USDA APHIS WS BAS located in Fort Collins, CO.

TYPE OF CONTRACT

APHIS-WS intends to enter into a Firm-Fixed Price Contract.

REQUIREMENTS

The government seeks a contract to purchase Inventory Management Software for use in the management of operations for the WS Bio-Archive Storage facility located in Fort Collins, CO.

Minimum Requirements:

The operation of the BAS requires inventory management software and necessary equipment (thermal barcode printer and label scanner engineered for use with long-term ultra-cold storage) to help with creating freezer inventories, managing sample locations, security, data storage and retrieval, barcoding and labeling, shipping and receiving, as well as producing reports and a reliable audit trail.

For the BAS to operate efficiently, we need software that can provide:

• Product that is “turnkey”, i.e., ready for immediate use with no additional development necessary to make the software compatible with USDA WS systems.

• Section 508 Compliant

• tracking software for effective traceability of archived samples

• workflow management for checking out, checking in, requisitioning, shipping, sample pooling, and testing of aliquots

• ability to search any and all fields

• security to prevent unauthorized access to sample data and freezers

• a secure audit trail to meet regulatory requirements

• the ability to add and remove fields, adjust entry and viewing screens, and format labels, without the need of a programmer or custom work order

• software that supports institutional standards with single sign-on and gives multiple NWRC research units and WS National Programs ownership of freezers, configurable data fields, entry and view screens, as well as access to reports.

Awardee must also provide the following items at the time of initial delivery:

1. One (1) Thermal transfer printer (Zebra ZD621 Network Printer or similar)

2. One (1) wireless bar code reader (Code Reader 2700 Wireless Scanner or similar)

3. Labels designed to adhere to frozen vials, which lowers the risk of thaw when labeling samples (Freezerbondz Label - 1.00" x 1.00" (1"core) - 2500 labels or similar)

The period of performance is 4/15/2024 – 4/14/2025

Delivery shall be provided by 4/15/2024 FOB destination. The contractor must deliver line item(s) to the address listed below.

Place of Performance

Address: 4101 Laport Ave, Fort Collins, CO

Postal Code: 80521

Country: UNITED STATES

Award will be made to the quoter who submits the Lowest Price Technically Acceptable (LPTA) quote. The government will evaluate information based on the following evaluation criteria:

1. Technical Acceptability – Quote must comply with the Statement of Work (SOW)

2. Price

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

The following solicitation provisions apply to this acquisition:

See “Attachment 2 – Provisions”

All quotes must be sent via email to cody.grey@usda.gov. NO OTHER FORM OF SUBMISSION

WILL BE ACCEPTED.

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

https://www.acquisition.gov/far/part-52 mailto:cody.grey@usda.gov

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Quoter must list exception(s) and rationale for the exception(s). Quoters that reject the terms and conditions of the solicitation may be excluded from consideration.

Submission must be received not later than April 3, 2024 at 9:00AM EST. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed bids will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer (Cody Grey) at cody.grey@usda.gov.

Point of Contact

Contracting Officer:

Cody Grey

Email: cody.grey@usda.gov

Phone: 603-833-0842 https://www.acquisition.gov/far/part-52#FAR_52_212_1 mailto:cody.grey@usda.gov