Attachment 1 Sole Source Justification.pdf

v1.5_JANUARY2020

Sole Source Justification

PleaseReview

DESCRIPTION OF REQUIREMENT:

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT), Advanced

Interactive Management Technology Center (AIMTC), Code 2533, Logistics Product

Development Branch has a need for a Controlled Collaborative Document Review / Co-

Authoring software for reviewing Design, Requirement, Curriculum, Contracts documents.

PleaseReview (Please Tech LTD) is used in creating documents across academia, industry, and other Government facilities enabling efficiency and collaboration in between the different entities. PleaseReview Term License Tools are fully compliant with US Navy Information

Assurance (IA) requirements and are compatible with Navy network-compliant Windows PC computers. Without this capability, the command endangers its ability to achieve its mission due to delayed, unclear, and inaccurate communication (documents). This procurement will renew the annual software maintenance of previously procured licenses previously procured under

N66604-18-P-1251 on 3 May 2018 and PleaseReview Annual Maintenance & Support Renewal procured under N6660419P2174 on 26 June 2019.

Period of Performance for the current procurement: 27 June 2020 - 26 June 2021

SOLE SOURCE SPECIFICATION:

AIMTC requires software that provides Controlled Collaborative Co-Authoring so that authenticated internal and external teams can simultaneously access the same document at the same time, with the ability to work on the same areas of the document. The software must have the capability to lock documents as 'read only' or hidden for confidentiality reasons for the purpose of on controlling access to sections of a document edited or viewed by specific team members. The software must also provide comprehensive reporting on the review (e.g. all changes and comments, who made them and when, whether they were accepted or not and any associated reason). This reporting function ensures outstanding issues can be rapidly identified and resolved as well as providing full transparency and traceability. PleaseReview software offers automatic consolidation (merging) of comments and changes into both Word and Excel documents, ending the time consuming process of copy and paste as well as providing the ability to handle simultaneous mark-up by multiple users. PleaseReview offers a comprehensive applications programming interface (API) allowing integration with many 'off-the-shelf' content management systems. Market research included exploring other software options including

SharePointhare and Adobe PDF based solutions. At this time Please Review is the only software that meets all of the minimum specification as detailed below.

The software must be Department of Navy (DON) Application and Database Management

System (DADMS) approved. PleaseReview is a DADMS (78695) approved software.

Minimum Requirements & Product Comparison Matrix:

Functional Requirement

Products

PleaseReview

SharePointhare

2010/2013

PDF – based solutions

Collaborative Yes Yes No

Controlled environment Yes Partial Partial

Comment association Yes Yes Yes

Comment/change categorization Yes No No

Comment/change consolidation Yes Yes Partial

Supports co-authoring Yes Yes No

Supports review Yes Yes Yes

Supports multiple document reviews Yes No No

Supports reviews with different doc types Yes No No

Supports Reference documents Yes No No

Requires client components No Yes Yes

Browser based Yes No Partial

In-document control Yes Partial No

Offline option Yes No No

Reporting/Audit trail Yes No No

Metadata capture option Yes No No

Review the same document copy Yes Yes Partial

Round trip for Word and Excel Yes No No

Secure Yes Internal Internal

Simultaneous review Yes Yes Yes

Must be present at the same time No No No

Review Management (i.e. deadlines, reminders, etc.) Yes

No Via Workflow

Provides a clean document output option Yes No No

Supports multiple document formats Yes No No

Has been implemented within the DoD and the

Navy Yes

Yes Yes

DADMS Approved Yes 78695 Yes Yes

Exact Make and Model Required:

MFGR Part No Description Q ty

Configs (if applicable)

UMM

000000001000000850

Please Tech LTD, PleaseReview v 5.2

Licensed Active Standard Users (not named)

200, Licensed Active Power Users (not named) 45, Support & Maintenance Fees $ 25,956.40

1 N/A

As shown herein, PleaseReview software is the only tool that provides Controlled Collaborative

Co-Authoring of documents, Comment/change categorization, Offline option, Reporting/Audit trail and Review Management deadlines reminders. The capability provided by PleaseReview is the only product available that can provide the capabilities required by AIMTC for document review.

A continuous maintenance agreement ensures document quality review control and collaboration with other activities by reducing cost and resources in team document review. Teams will be able to collaborate from their office at the same time on the same document without having to fly in from different areas of the country. The product also provides the reporting and audit log requirements from the IA stand point to ensure tractability of documents in the event of a classified spill. Documents can be written and reviewed in a unique, controlled, simple to use point & click browser-based environment. PleaseReview provides a single, definitive copy of the document for participants to work on, ensuring there is no version incompatibility, style or formatting issues.

RESELLERS:

PleaseReview software is part of the PleaseTeach products owned by IdeaGen. There are no known

IdeaGen resellers that can provide the PleaseReview software.