Attachment 1 Single Source Justification MPT to SAT - Treated Raod Salt VISN2.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 1

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C242‐24‐AP‐0120

1. Contracting Activity: Department of Veterans Affairs, VISN 02, Upstate VA Medical Centers located in Buffalo, Batavia, Canandaigua, Bath and Albany, New York.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The

New York VA VISN2 Medical Centers listed above require bulk treated road salt to be used during the winter months of 2023‐2024 on roadways, parking lots and sidewalks. This is an annual requirement with a period of performance that runs from November to April each year. Deliveries are made by truckload consisting of 20‐25 tons per trip. Road salt must be made available within 24 hours of request under emergency weather conditions. Estimated amount is $106,390.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: : Located in Mount Morris, New York is the Retsof Salt Mine owned and operated by American Rock Salt Company, LLC. The mine produces between 10,000 and 18,000 tons of salt each day depending on demand. American Rock Salt the largest producing salt mine in the United States.

American Rock Salt sells exclusively to the States of NY, MD, NJ, OH, PA, VA, WV, CT, MA, ME, NH, RI, VT, and Canada. Pricing directly from American Rock Salt is and always has been the lowest price available to the Government as they are the minor (manufacturer).

4. Description of market research conducted and results or statement why it was not conducted:

Over the past eight years of requiring bulk road salt, the NY VISN2 VA Medical Centers have been supplied by American Rock Salt either directly by them or through a subsidiary vendor. In accordance with the VA’s Rule of Two, there is no expectation that the Government will receive reasonable pricing from any small business (SDVOSB/VOSB) by simply being a middleman or pass‐ through that places an order on behalf of the VA with the manufacturer, American Rock Salt.

American Rock Salt is an SBA vertified small business under NAICS 325998.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

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