Attachment 1 Security Camera Upgrades CCTV SOW System.pdf

SCOPE OF WORK

Fort Duchesne IHS Health Clinic Closed Circuit Television (CCTV) System Upgrades

May 08, 2021

A. GENERAL:

The Fort Duchesne IHS Clinic is located at 6932 E. 1400 S. Fort Duchesne, Utah 84026.

The GPS coordinates are 40.2822417, -109.8712278. The clinic has been accredited by the Accreditation Association for Ambulatory Health Care (AAAHC).

B. BACKGROUND:

The Fort Duchesne IHS Clinic has no existing cameras at any locations throughout the facility. This Statement of Work (SOW) is to add new fixed Internet Protocol (IP) fixed cameras in areas as described below. Vendor shall furnish and install the security surveillance cameras, network video recorders (NVR), cabling, and other components in designated parts of the building.

The security surveillance cameras are used to monitor and surveillance activity within and outside of the Fort Duchesne IHS Wellness Center. Recording capability is required to record incidents of patient, visitor, and staff safety issues and other activities related to safety and security of those who are on the premises of the Fort Duchesne IHS Wellness Center.

C. SCOPE OF WORK:

Closed Circuit Television System. Install an Integrated IP CCTV System. Install an 8 channeled Networked Video Recorder (NVR) with a Video Management System (VMS) Management Software that provides a Network POE to power and connect all cameras. Install fixed cameras throughout the Fort Duchesne IHS Wellness Center. Provide customer user training at completion of Installation.

The NV shall be located it the Storage Room. It will be connected and networked through the existing switch. The NVR will be controlled and operated by Facility Management with a pass code protection. The NVR will be able to store video footage for up to 90 days. The VMS on the NVR should be able to be accessed virtually remotely through an application on a networked connected

PC.

There shall be four (4) Fixed Networked Cameras on the exterior of the building that have the ability to detect license plates, operate at day and night, be weatherproofed, and provide 4K resolution. The five (5) interior fixed cameras shall be able to operate at night and day and provide 4k Resolution. All of the cameras will be connected to the NVR located in the storage room.

The vendor shall program the network CCTV system NVR’s for recording, motion detection, NVR application, and 24/7 video surveillance. Vendor shall provide training to the facility management staff members on operation of software.

The vendor shall supply all new CAT5/6E wiring to communicate to the new NVR and to and from each camera location. Vendor shall provide the necessary exterior and interior mounts for the all the cameras and NVR to install and be positioned securely throughout the building. All wire runs that are exposed below ceilings and outside areas shall be in conduit. There will be no slicing of wired allowed. Wire runs from interior to exterior equipment shall be caulked be watertight secured.

Vendor shall install two (2) signs indicating the building is under video surveillance.

The conceptual drawing shows all CCTV camera locations and the NVR location.

Periodic inspections shall be performed by the government’s representative. The contractor shall provide complete access to equipment, rough in and wiring arraignments so the government’s representative can perform inspections as the project advances. All ceiling tile removal and ladders shall be provided by the contractor for inspections. All pre-final and final testing shall be performed with the government’s representative. The contractor shall provide all operation and maintenance manuals to the government for review at the completion of the project.

D. CODES AND STANDARDS:

The Contractor is responsible for securing all needed permits and for ensuring compliance with all federal, state, tribal, and local codes and design standards, latest editions. The Contractor shall adhere to the following code requirements for work performed, testing and inspections, including, but not limited to the following:

a. International Building Code (IBC, International Code Council) (Most current edition)

b. National Electrical Code (NFPA 70)(2011 Edition)

c. National Fire Protection Association Codes, Standard for Fire Doors and Other Protective

Openings (NFPA80)(2010 Edition)

d. National Fire Protection Association Codes (NFPA101)(2012 Edition)

e. Occupational Safety and Health Administration (OSHA)

If discrepancies are found between the scope of work and codes or standards as referenced in this SOW, the codes or standards shall govern, unless noted otherwise.

E. APPROVED EQUIVALENTS:

Contractor proposed equivalents shall be submitted for review during the solicitation period as Requests for Information (RFI). Proposed equivalents shall not be reviewed after the solicitation period.

F. PERIOD OF PERFORMANCE:

a. The period of performance of this contract is 90 calendar days from the date of Notice to Proceed

(NTP).

b. Facility day time hours of operation are 8:00 AM – 5:00 PM, Monday through Friday (excluding

Federal holidays). Work outside of these hours must be submitted in writing to the Contracting Officers Representative (COR).

G. ADDITIONAL REQUIREMENTS:

a. Project Management

1. The project shall be completed while the Fort Duchesne IHS Clinic and Wellness Center remains fully operational. Scheduling of work shall be in close coordination with the COR.

The building tenants shall have no unplanned functional disruptions resulting from the Contractor’s planning and execution of project work and requirements. The building shall remain operational during normal business hours.

2. Normal business hours for the Fort Duchesne IHS Clinic and Wellness Center are from

8:00am – 5:00pm, Monday through Friday. All work shall be performed during normal business hours except where noted below or where work is required to be performed to minimize impacts to the Fort Duchesne IHS Clinic Wellness Center operations. Requests to work outside normal business hours shall be submitted in writing to the COR not less than 48 hours in advance of the proposed after hours work.

3. The Contractor shall develop a detailed project schedule. This schedule shall include key material lead-times and milestones of the project, including start and finish dates, as well as proposed work times. The Contractor shall submit this schedule for review and approval prior to work proceeding. The Contractor shall actively maintain and update the schedule as requested by the COR.

b. Demolition

1. Demolition or removal of project components shall not occur until replacement components are on site unless approved by the COR. All demolition shall be coordinated with the COR to minimize the impact on the ongoing building operations.

c. Existing Conditions and Coordination

1. The Contractor shall fully inform himself regarding any and all peculiarities and limitations of the spaces available for the installation of all work and materials furnished and installed under the contract. Coordinate with all other trades, as well as with existing conditions, in advance of the work, including requirements for openings, recesses and chases in the walls, partitions, framing or openings and routing of piping, conduit, etc. relative to each trade to alleviate conflicts.

d. Infection Control Risk Assessment (ICRA)

1. Contractor shall be responsible for complete and strict compliance with the facilities ICRA policy, reference Attachment A, including but not limited to the following:

i. Prior to work proceeding, the Contractor shall submit an ICRA plan; sketches indicating

Contractor planned ICRA provisions, including temporary boundaries, walk-off mats, negative air pressure zones, etc. and as applicable to the ICRA permit requirements.

ii. The Contractor shall strictly comply with the requirements of the ICRA plan. The Contractor shall re-submit ICRA as required by the COR until it is acceptable, at no additional cost to the Government.

iii. The Contractor shall completed ICRA permit for each project area.

iv. The Contractor is responsible for all dust containment and fume elimination through the use of containments and negative air machines and/or air scrubbers.

v. Provide protection from dirt and dust, returning all areas to the original condition after work is complete, including the removal and disposal of all ICRA related materials and equipment.

vi. Contractor must leave the worksite broom clean at the end of each shift and prior to moving to the next project area.

vii. Contractor shall maintain access to and from the building, allowing required egress and ingress by patients, visitors, and staff.

viii. Contractor shall install protective measures to contain dust and debris during construction to assure a safe and irritant free environment for building occupants or as required by the

COR.

e. Safety

1. Contractor shall be responsible for complete and strict compliance with all Fort Duchesne IHS Clinic’s facility Safety policies.

2. All work will comply with Occupational Safety and Health Act – CFR1926.

3. Contractor shall supply all required worksite safety and personal protective equipment.

4. Contractors will be required to submit and adhere to the following items including but not limited to the following items:

i. Safety Data Sheets (SDS) for all products.

ii. Submit SDS for all applicable products used on the project. Maintain construction SDS binder for all products on site at all times.

iii. Project specific safety plan: Provide a site specific safety plan inclusive of the following.

Maintain this plan on site at all times.

iv. Demonstrate compliance with FAR 52-236-13 (Accident Prevention). The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards.

v. Contractor shall designate in writing the individual who is responsible for identifying and correcting safety hazards or violations on the job site.

Superintendent contact information Emergency services contact information Location of emergency services

5. Contractor shall provide temporary safety barriers, as necessary or required by the COR, to provide safety for workers, pedestrians, and vehicles during construction.

6. Contractor shall remove and dispose of excess materials, debris, or waste at an approved off-site location in accordance with applicable Local, Tribal, State and Federal laws and regulations, and pay any related fees. Burning or burial of materials is not permitted. The Contractor shall provide all required waste storage containers and coordinate their location on site with the COR.

7. Housekeeping will be accomplished on a daily basis. All debris and trash generated by this project will be disposed of properly in accordance with governing national, state and local environmental regulations.

f. Inspections/Acceptance

1. The Government reserves the right to inspect all aspects of work performed, including hiring a third party inspector to verify proper installation and operation.

2. The Contractor is required to demonstrate full and complete operation of all work performed.

3. Final acceptance will be based on an acceptable final inspection, including final verification testing of all material and workmanship.

4. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or performance of nonconforming services at no increase in contract price. If repair/replacement or performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services

i. All materials shall be approved by owner.

ii. All materials shall be installed per manufacturer’s instructions and all applicable codes, and good work practices.

g. Deliveries

1. All shipments of materials, equipment and/or supplies to the project site shall be addressed to the contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

2. Equipment and materials provided by the contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The government reserves the right to refuse any items deemed to not meet this requirement.

3. Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the COR.

h. Warranty

1. The Contractor shall provide the Government a minimum one (1) year written warranty on the equipment against defects in material and workmanship. Any repairs necessary shall be made seventy-two (72) hours after the notification to the Contractor by the Phoenix Area Office. The warranty period to commence upon formal acceptance by the Government.

i. Operation and Maintenance Manual

1. Provide an Operation and Maintenance (O&M) Manual at the completion of the project. The O&M Manual shall include the following. Refer to Document Deliverables section of this scope of work for preliminary submission requirements.

2. All approved submittals

3. Manufacturer maintenance instructions for all installed equipment

4. Register of each system including manufacturer, model, and serial number

H. SUBMITTALS:

a. Provide submittals within ten (10) calendar days after receipt of contract award notification.

Government review comments will be returned within ten (10) calendar days after receipt of submittals. Provide the following. Refer to scope sections for detailed requirements of each submittal.

1. Project schedule

2. Material safety data sheets for all applicable materials

3. Site specific safety plan

4. Infection Control Risk Assessment plan

5. All Equipment and Software for the project

I. DOCUMENT DELIVERABLES:

a. Contractor shall provide the following within seven (7) calendar days of project completion and prior to final walkthrough. Submit draft versions of these items electronically (PDF). Once reviewed and approved, provide deliverable final versions of these items electronically (PDF) and submit to the COR. Contractor shall provide the following PRIOR TO FINAL PAYMENT.

1. Warranty Certificates – 2 hard copies and 1 digital (PDF).

2. Operation and Maintenance Manual - 2 hard copies and 1 digital (PDF).

3. As-built drawings – 2 hard copies and 1 digital.

J. CONTRACTOR WALK-THROUGH:

a. Contractors are strongly encouraged to perform a walk-through of the Fort Duchesne IHS Health

Clinic prior to any bid on system to view cameras and the access control that will be installed.

K. CONTRACTOR MINIMUM QUALIFICATIONS:

a. The contractor shall have extensive experience in Electrical work of installing, configuring and furnishing surveillance cameras, access control and intrusion security equipment and hold certification and training certificates for design, installation, programing, and testing all the network equipment specified.

L. LOCAL POINT OF CONTACT:

a. The designated local point of contact (POC) is Shawn Gant, P.E., Facility Manager, 435-

725-6842. The POC does not have the authority to change or alter the order amount, terms, or conditions of the contract.

M. TRAINING:

a. Vender shall provide operational, administration and facilities training on all equipment and software systems installed. Four (4) training hours shall be provided and broken down into training sessions as agreed upon by the vendor and the Government.

N. Tribal Employment Rights Office (TERO):

a. Any applicable TERO requirements shall be the responsibility of the contractor and must be included in the firm fixed price offered on the SF1442. Failure to include applicable TERO fees in the firm fixed price shall not constitute grounds for an equitable adjustment after award.

b. Contractors shall contact the Tribal Employment Rights Office (TERO) for information regarding Tribal policies and fees. Compliance with the tribal employment ordinance is required prior to starting work on any project performed on Tribal Land including payment of associated TERO fees/permits. Utilization of Tribal individuals will be a requirement of hiring goals for a set craft or skill level.

c. Contractor shall obtain a business license, building permit and pay the required TERO

Fees to the appropriate office of the Hualapai Tribe. The general contractor and each subcontractor are required to obtain the business license on each project.

TERO Contact:

Tribal Employment Rights Office UTERO Commission

PO BOX 400

Fort Duchesne, UT 84026 Telephone: (435) 725-7086 utero@utetribe.com