Attachment 1 Scope of Work.pdf

Part 1 General

1.1 DESCRIPTION – STATEMENT OF WORK

A. CUSTODIAL OPERATIONS OF RECREATION AREAS

Description: The Contractor is to perform custodial operations as specified to insure the facilities are cleaned to a clean, safe and sanitary standard. All restroom facilities must be cleaned to CDC Standards for COVID-19 see Attachment B for those standards.

B. Schedules and Cleaning Frequencies are set per the Base and Option Items and listed on tables in Section

1.2. Locations that have “any” day for cleaning marked can be cleaned at the Contractor’s day of choosing.

Contractor will advise the COR of those scheduled days and will correspond with COR if any changes are to be made to the schedule.

1.2 CLEANING SCHEDULES

CLEANING SCHEDULE

Recreation Site Facility Type Schedule of Cleaning Any Sun M T W TH F Sat

1 Garden of the Gods Observation Area

5 vault toilets total located in 2 stuctures

X

2 Garden of the Gods Picnic Area 2 vault toilets in 1 structure X X

3 Garden of the Gods Picnic Overflow Parking

2 vault toilets in 1 structure

4 Rim Rock 2 vault toilets in 1 structure X X

5 Bell Smith Springs 1 vault toilet X X

6 Jackson Falls 1 vault toilet X X

7 Garden of the Gods – Pharaoh Campgound

2 vault toilets in 1 structure

8 Pounds Hollow –

Pine Ridge Campground

4 vault toilets in 2 structures

9 Camp Cadiz 2 vault toilets in 1 structure X

1.3 LOCATION OF FACILITIES:

HIDDEN SPRINGS RANGER DISTRICT

Site Location Garden of the Gods 22 miles southeast of Harrisburg, IL via IL-34 S, Karbers Ridge Road and

Forest Road in Saline County.

Rim Rock 25 miles southeast of Harrisburg, IL via IL-34S and Karbers Ridge Road in

Gallatin County Pounds Hollow 25 miles southeast of Harrisburg, IL via IL-34S and Karbers Ridge Road in

Gallatin County Camp Cadiz 25 miles southeast of Harrisburg, IL via IL-34S. Karbers Ridge Road and

Cadiz Road in Hardin County Bell Smith Springs 21 miles southwest of Harrisburg, IL via IL-34 S and IL-145 S in Pope

County.

Jackson Falls 28 miles southwest of Harrisburg, IL via US Hwy 45 and Ozark Road in Pope

County.

1.4 TERMS AND DEFINITIONS:

A. Safe: A condition free of hazards and not having a potential for personal injury or harm.

B. Clean: Free of impurities or foreign matter not normally a part of the original component and, if necessary, eliminating objectionable odors.

C. Sanitary: Promoting healthful conditions by the elimination of dirt, agents of disease or infection through ventilation, cleansing with disinfectants, or disposal of wastes. Restroom facilities must be cleaned to CDC COVID-19 standards.

D. Scrub: The use of brushes, stiff bristle (GI) type, with soap and clean water or other approved cleaning materials to produce a clean surface.

E. Squeegee- Removing excess water from floor surface to avoid slips and tracking in.

F. Contracting Officer: The Contracting Officer administering the project, acting directly or through a duly authorized representative.

G. COR: The person authorized in writing as the Authorized Representative of the Contracting Officer, acting within the limits of his/her authority.

H. Contractor: Means the company structure, including all partners, officers, and employees with interest in this contract.

I. Quality Control: Refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

J. Quality Assurance: Refers to action taken by the Government to insure the Contractor’s quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

1.5 GENERAL REQUIREMENTS

A. Materials and Equipment: Contractor shall provide all personnel, equipment, materials, supplies, supervision, and quality control necessary to perform all services described herein.

B. Minimum Manpower Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified.

C. Janitorial Supplies: Cleaning materials used shall be a product specifically manufactured for the surface to be cleaned and approved by the Contracting Officer Representative prior to use.

Contractor shall submit a listing of products to be used for cleaning purposes prior to start. Use Attachment A to document janitorial supplies proposal. A list of EPA Registered Disinfectants (COVID-19) can be found at Attachment C.

D. Repairs: Contractor shall be responsible for damage (caused by the negligence of the Contractor or Contractor’s employees) to buildings, fixtures, equipment and materials in connection with performance of this contract.

E. Safety and Accident Protection: The Contractor shall comply with all applicable Federal, State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own responsibility, that are reasonably necessary to protect the life and health of employees on the job and the safety of the public, and to protect property in connection with the performance of the work covered by the contract.

1.6 PERSONNEL REQUIREMENTS

A. General: The Contractor is to make his own review of the contract requirements for work included herein and in conjunction with actual job site conditions. The Contractor is responsible for all work included herein.

B. Staffing: The Contractor shall provide qualified personnel to satisfy the contract objective at all times.

C. Supervision: The Contractor shall give his personal superintendence to this contract. Contractor shall appoint in writing, subject to the approval of the COR, a minimum of one foreman/superintendent. The superintendent will have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision. This individual may also serve as the Quality Control Inspector, provided that his/her job performance in each category is maintained at a level acceptable to the COR. In addition to supervision the superintendent shall be required to follow-up on public complaints and problems with personnel.

1.7 FOREST SERVICE RESPONSIBILITIES

A. Administration: The Forest Service will provide personnel for administering the terms and conditions of this Contract.

B. Utilities: All public utility services contracted by the Forest Service will be paid for by Forest Service.

C. Cleaning Logs: Forest Service will provide cleaning logs at each location to be filled out by contractor as noted in section 2.3 at every cleaning.

D. Keys: Forest Service will issue keys to the Contractor for the Toilet Paper Dispensers.

Part 2 - EXECUTION

2.1 CLEANING

Cleaning of vault toilets and flush restrooms facilities must follow CDC COVID-19 standards for cleaning. See Attachment B for the CDC COVID-19 cleaning standards. It is recommended to close off the area you are cleaning to ensure social distancing recommendations are followed.

A. Cleaning and Disinfecting to be performed at Vault Toilet Locations

a. Sweep, scrub, mop, and squeegee floors

b. Clean and disinfect all toilet seats, toilet seat covers and exterior of risers.

c. Clean and disinfect all commonly touched surfaces such as door handles, door knobs and locks

(inside and outside), accessible grab rails, toilet paper holders and hand sanitizer dispensers.

d. Clean and disinfect in inside of the risers if found to be soiled.

e. Clean and disinfect walls as necessary if they are found to be soiled.

B. Cleaning and Disinfecting to be performed at Flush Restroom Facilities

a. Sweep, scrub and mop floors

b. Clean and disinfect all toilet seats, toilet seat covers (if present) and exterior of toilet.

c. Clean and disinfect all commonly touched surfaces such as door handles, door knobs and locks

(inside and outside), accessible grab rails and toilet paper holders.

d. Clean and disinfect in inside of the toilet bowl.

e. Clean and disinfect inside and outside of the urinals.

f. Clean and disinfect the sink including all faucets, handles and soap dispensers.

g. Clean and disinfect walls, partitions and doors as necessary if they are found to be soiled.

h. Clean and disinfect mirrors and hand dryers if present.

2.2 RESTOCKING AND RESUPPLY

A. Replace and Replenish Toilet Tissue as needed. Place fresh, dry, full-sized rolls of toilet paper on all dispensers. Toilet Tissue shall be provided by the Contractor. Contractor will be issued a key to the locks on the toilet paper dispensers at the beginning of the contract. Ensure that toilet paper is not left wet from cleaning solutions.

2.3 CLEANING LOG

A. A Cleaning Log will be posted at each location by the Forest Service. Upon completion of the scheduled cleaning the Contractor is to fill out the log with date, time and initials.

2.4 SITE CLEANUP

A. Contractor shall ensure that the Contractor’s trash is disposed of properly at the job sites daily.

B. All toilet paper fragments and other trash should be picked up and disposed of at each facility.

Part 3 - INSPECTION AND ACCEPTANCE

A. Inspection of work performed under this contract shall be made by the Contracting Officer’s Representative or the designated inspector as the work progresses at such intervals as are necessary to insure compliance with the contract specifications and provisions.

When the Contracting Officer’s Representative observes the Contractor has failed to adequately perform any of the services for which the Contractor is responsible, the Contracting Officer or a designee will take the following action:

B. Non Compliance:

When services (custodial operations of recreation areas) are not provided in accordance with the contract, through the fault or negligence of the Contractor, the Contractor's Supervisor will be notified and directed to perform the services within twenty four hours at the contractor’s expense.

Part 4 - PAYMENT

A. The Forest Service agrees to pay the Contractor Monthly for the services provided. Invoices will be submitted using IPP.gov.

PART 5 ATTACHMENTS

Attachment A: Janitorial Supplies (Sample) Attachment B: Center for Disease Control COVID-19 Cleaning Standards Attachment C: EPA Registered Disinfectants (COVID-19)

NOTE: IT IS THE PROSPECTIVE CONTRACTOR’S RESPONSIBILITY TO VISIT THE PROJECT,

INSPECT ACTUAL ON-GROUND CONDITIONS, AND CLARIFY ANY POTENTIAL QUESTIONS

WITH PROJECT PERSONNEL PRIOR TO BIDDING.