Attachment 1 - Scope of Work.pdf

689--409 Parking Garage VAMC West Haven, Connecticut

STATEMENT OF WORK

Project Number: 689-409

Parking Garage Design

VA Connecticut Healthcare System (VACHS)

West Haven Campus

950 CAMPBELL AVENUE

WEST HAVEN, CT 06516

TABLE OF CONTENTS:

I. BACKGROUND

II. SCOPE OF WORK

III. ADMINISTRATIVE PROCEDURES

IV. MATERIAL TO BE PROVIDED TO THE DESIGN- ARCHITECT-ENGINEER BY THE VA

V. DELIVERABLES

VI. DESIGN REVIEWS – SCHEDULES AND REQUIREMENTS

VII. CONSTRUCTION PERIOD SERVICES

APPENDIX A: ENVIRONMENTAL ASSESSMENT SCOPE OF WORK

APPENDIX B: INFECTION PREVENTION MEASURES

APPENDIX C: VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE FOR

INCLUSION INTO CONTRACTS, AS APPROPRIATE

APPENDIX D: Drawing 1: VACHS West Haven Campus Site Map

APPENDIX E: VACT PAINT STANDARDS; PPG DRAW DOWN FORMULAS

APPENDIX F: VISN 1/VACT INTERIOR DESIGN STANDARDS

APPENDIX G: VACT INTERIOR SIGNAGE

I. BACKGROUND

The scope of this project includes the construction of a new 300 space parking garage structure that is approximately 96,000 square feet on the VA West Haven campus.

Approximate location of this new structure is depicted in the diagram below:

This project will be to investigate existing site conditions and design a new multi-floored structure to alleviate the existing parking shortage. The design shall include a plan to implement interim off station parking during the construction of the new structure to mitigate the interim loss of parking. Offsite parking spaces shall be equivalent to number of parking spaces displaced on station during construction. Offsite parking shall not be further than 5 miles from medical center in West Haven. Offsite parking shall include shuttle service between medical center and temporary parking location with shuttles allowing transport between medical center and parking area at no more than fifteen-minute intervals.

Additional requirement may be added as the offsite parking plan is developed.

II. SCOPE OF WORK

The VA Medical Center in West Haven, Connecticut is seeking Design services for the design of a 300-space parking garage within the existing parking areas designated as P8 and P9 (or within the existing north to northwestern corner of the existing parking lot area). This garage shall be approximately 96,000 square feet. Temporary offsite parking shall be provided to mitigate any space lost during construction of this structure.

A design with appropriate critical phasing and integration into the existing campus is required in order to minimize disruption for all users. Work shall include architectural, civil, structural, activation planning, electrical, mechanical, plumbing, security, communications, and all such systems and components as may be necessary to achieve project goals.

A. Project Objectives and design requirements:

1. Review the locations of existing site plans, architectural, electrical, structural, mechanical, plumbing, fire protection, communication, etc. system’s drawings within the project area and document and verify their locations. The A-E shall have a thorough understanding of the existing conditions within the project limits.

2. Review existing documents and testing previously performed to confirm the locations of asbestos containing materials and all other hazardous components.

Identify, collect, and test samples within the project area.

3. Conduct a full Environmental Assessment of the project and its impact. Integrate necessary actions into project. Refer to VA Master Spec via the technical information library and central office guides including but not limited to the Interim Guidance manual (https://www.cfm.va.gov/til/etc/NEPAGuidance.pdf).

4. Provide planning 35% design documents, design development 65% documents, design development 95% documents, and 100% design documents for architectural, electrical, structural, mechanical, plumbing, fire protection, communication, phasing, site plan, demolition and construction of improvements within the project limits.

5. Provide a Third Party Commissioning Plan in accordance with VA Whole Building Commissioning Process Manual dated May 01, 2013 and with minor revisions 11/01/2013 (https://www.cfm.va.gov/til/criteria.asp).

6. 100% Design and Construction Documents signed and stamped by a Professional

Engineer for the new Parking Garage project. This includes all areas impacted by the project.

7. Establish off station mitigated parking and shuttle plan as part of the design.

8. Site investigations of the site and project area by the A-E shall occur with at least 14 calendar day notice to the project COR.

https://www.cfm.va.gov/til/etc/NEPAGuidance.pdf https://www.cfm.va.gov/til/criteria.asp

9. Thoroughly understand existing conditions within the areas impacted by project at the VA Medical Center site.

10. New parking garage design shall meet VA Design Guide specifications (https://www.cfm.va.gov/til/criteria.asp, https://www.cfm.va.gov/til/dManual.asp, and other pertinent links listed on these sites) and integrate into the existing systems (security, fire, and BAS/BMS as applicable).

11. Temporary parking area shall be located within 5 miles of the facility. Shuttle services to the facility during normal federal workdays and hours shall be provided at minimum every 15 minutes. No construction activities will be allowed to commence without supplementary parking in place to mitigate the same or better number of spaces lost.

12. Develop three alternatives to meet project requirements to be presented at the 35% design submittal. Each alternate shall address each of the following requirements:

a. Temporary parking plan during construction before structure is available for beneficial use.

b. Path of ingress/egress by vehicles and pedestrians.

c. Improved site conditions (walkways, lighting, security, etc.)

d. VA ILSM (Interim Life Safety Measures) requirements.

e. VA Design Manuals including but not limited to parking design manual

(https://www.cfm.va.gov/til/dManual.asp).

f. Physical Security Design.

g. Snow removal and storage.

13. Design to maintain existing utilities and integrate new.

14. Design to install security cameras compatible with the existing/planned site security system (primarily Johnson Controls).

15. Design to install site lighting compatible with existing and as required for proper security and general use.

16. Design to install all site egress and accessibility as required.

17. Maintain egress for public transportation, emergency vehicles, and standard traffic routes through the VAMC- West Haven.

18. Consider snow impacts and locations for staging snow.

19. Within the 35% Submittal, based on the above requirements, the A-E shall recommend one alternative to move forward to 65% design.

https://www.cfm.va.gov/til/criteria.asp https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/dManual.asp

20. Design to Install appropriate signage as required for all staging, temporary requirements, and final design requirements.

21. General Siting conditions shall incorporate:

a. Entry and exit to parking should be simple and intuitive. Provide site work upgrades as necessary to ensure efficient vehicular flow and safe pedestrian access.

b. The footprint of the parking garage should fit within the existing parking lot as closely as possible while leaving as much space in the north lot and adjacent areas for additional visitors’ parking

22. General garage design parameters shall incorporate:

a. A minimum of 8’-6” floor to “ceiling” clearance.

b. Considering structural depths, the distance from finished floor to finished floor would be approximately 12’-0.”

c. The maximum slope on the ramp sections would be approximately six (6) degrees

d. The minimum ramp horizontal length to accommodate the 12’-0” floor to floor distance considering a 6-degree slope, would be 200 feet

e. Two-way traffic through the parking garage is important to accommodating the typically longer SUV or pickup trucks used by the majority of the visitors and to give ample turning radii

f. Maximize the number of level parking spaces

23. Design for construction areas to be adequately barricaded and fenced. The General Contractor performing construction shall provide, construct, and maintain barricades and signs in accordance with the Connecticut Manual of Uniform Traffic Control Devices and all VA requirements. Staging area and demolition activities for construction shall take place with minimal disruption of traffic to all adjacent areas.

Limits of construction shall be coordinated with the COR.

25. Safe routing for and from existing parking lots and roadways for other medical center vehicles and pedestrians shall be established at all phases of construction with concurrence of the VA COR. All contractors shall park offsite or within the construction area. Staging shall be done off site unless it can be contained within the work area.

26. Regular working hours shall be from 7am-5:30pm Monday-Friday. The Contractor shall submit a work request and shall obtain written approval by COR 24 hours in advance, prior to commencing working on Saturdays, Sundays, off hours, or Holidays. If a shutdown is imminent, the Contractor shall provide the COR 14 calendar days’ advanced notice. All heavy equipment and large deliveries shall occur outside normal working hours.

27. Existing parking lot and adjacent areas shall be reconfigured and modified to ensure safe routing of traffic. This shall include the replacement and/or the installation of new traffic signage. The contractor shall coordinate with the COR for the location, verbiage, and signs which are to be replaced. The contractor shall provide accessible sidewalks around the parking structure. Demolished concrete and removed earth shall be recycled.

28. The design shall reconfigure the storm drainage system, site contours and traffic systems as required to build the garage. Demolition and construction shall meet air and storm water requirements. This includes applicable CT state permits (NPDES, etc.).

29. The AE shall be responsible for relocating all utilities so they will not be under the final structure. All work shall be in accordance with VA design guides, manuals and specifications. All costs for a complete and usable multi story parking garage shall be included in the final design. Utility locations shall be verified during design and utility relocations shall be coordinated with the respective utility companies and the VA Medical Center Engineering department prior to any demolition work being performed. Notify utility companies at least 48 hours prior to work. All utility relocations are to be done without disruption of service and shall be coordinated with the COR. Access to the VAMC Campus Master Utility Plan will be provided via the facility’s web GIS provider as well as any historical PDF or paper as-builts of the impacted areas.

30. All site excavation shall be considered unclassified excavation. The A-E is responsible for borings and appropriate geotechnical investigations/design. The A-E shall perform a thorough Geotechnical investigation with borings at the initial design phases of the project. Stamped drawings and reports are required for all disciplines.

31. Structure shall have a minimum of 300 spaces including 30 accessible parking spaces

(27 of them ADA and 3 of them Van accessible ADA). For one-way traffic parking layouts, minimum parking stall dimensions for 45-degree parking spaces shall be 9 feet wide x 20 feet deep and minimum aisle width shall be sixteen (16) feet. Traffic on the sloped ramps shall not exceed six (6) percent slope, be two-way and 90-degree parking spaces shall be a minimum of 9 feet wide and 18 feet deep and aisle width a minimum of twenty-seven (27) feet. Desired parking configuration is a mix of 45 degree and 90-degree spaces; however, the final parking arrangement and number of parking spaces will be reviewed by the COR approved by the CO. Provide bumper blocks (wheel stops) for each parking space.

32. A minimum of 8’-3” clearance from floor deck to the lowest point of the ceiling or any protrusion shall be maintained throughout the parking garage.

33. This project is for a multi-story parking garage. Structure shall be designed and constructed such that the structural and infrastructure capacity can be easily increased by stacking up to two (2) future levels. Structure shall be designed such that future construction will have a minimal impact on the use of the existing structure.

34. The number of ADA accessible parking spaces shall minimally be thirty (30).

35. Structure shall be constructed from energy saving building materials and, IAW http://www.cfm.va.gov/til/sustain.asp and http://www.cfm.va.gov/til/sustain/sustain.pdf.

36. Exterior and interior lighting shall meet ASHRAE 90.1-2013, however, interior parking area lighting levels for all floors shall be designed to provide a minimum of 10 foot-candles of illumination. At the interior side of entrance and exits, minimum illumination level shall be 50 foot-candles during the daytime and 10 foot-candles at night. Daylight sensors shall be installed to control overall illumination; however, occupancy sensors will not be required. Dedicated drawings showing site lighting and projected lumens shall be incorporated into the design packages.

37. Provide one 30 Amp Ground Fault Circuit Interrupter (GFCI) duplex receptacle/circuit per aisle of parking. Locate the receptacle midway along one side of the traffic aisle and provide a lockable cover for the receptacles.

38. Provide a minimum of thirty (30) electrical vehicle charging stations with 2/3 of the stations being slow charge and 1/3 being fast charge.

39. Provide at least two spare conduits for each subsurface high or low voltage utility.

40. Structure shall have a minimum of (2) stair towers and one bank of two (2) elevators. Elevators shall include phone, lighting, mechanical ventilation and camera in the cab. Elevator cabs shall be of a size and capacity to accommodate a gurney. Elevator cab interiors, doors, frames and hardware shall be of brushed/satin stainless-steel finish. Project shall optimize the placement of the elevators and stair towers, the safety and length of pedestrian travel and the entry/exit for vehicles. Stairs shall have a minimum rise to a maximum run (within Code) to accommodate mobility disabilities.

41. The design shall provide space and attachment provisions for one Evacusled

Evacuation Chair and one Evacusled per floor above ground level. (Evacusled Evacuation Chair and Evacusled will be provided by the Government.) Locate the Evacusled Evacuation Chair and Evacusled at the stairwell nearest the entrance to the hospital.

42. Completed structure shall include signage, entrance height indicators, plumbing/drainage, floor-mounted tire stops (bumpers), space occupancy indicators, LED interior and exterior lighting, fire alarm compatible with and tied into the Medical Center fire alarm system (JCI/Simplex), dry pipe sprinkler fire protection, four (4) Phone Wall mount station IP based per floor (located at the stairwells), CCTV to include all infrastructure and equipment; Six (6) Pan Tilt-Zoom http://www.cfm.va.gov/til/sustain.asp http://www.cfm.va.gov/til/sustain/sustain.pdf cameras per floor; (4)Fixed cameras per floor and two (2) fixed cameras per ramp, four (4) IP-based DVR’s; 48 pair fiber distribution panel, and lightning protection.

Some campus-wide security and notification systems are in development; consult the COR for specific system information and requirements.

43. For bomb resistance and other security design requirements please refer to:

http://www.cfm.va.gov/til/criteria.asp and http://www.cfm.va.gov/cfm/til/PhysicalSecurity/dmphyseclsp.pdf

44. Design will be precast or concrete to complement Hospital existing architectural features.

45. Fire protection requirement must meet NFPA 88A. Class I standpipe system in accordance with NFPA 14 will be acceptable.

46. All fire, security, CCTV notification equipment, etc., must tie into existing (JCI and etc.) or planned systems. Tie-in locations and manufacturer’s information will be coordinated with the COR. Design plans shall incorporate tie in locations. Design contractor shall confirm system compatibility with all components to ensure functionality.

47. Access to the facility web-based utility drawings will be provided upon request to the CO/COR with this solicitation. This information is for reference only and locations, capacity and other design information must be confirmed prior to construction.

48. Design will include an electrical closet and a separate IT closet; tie-in locations and system specific will be coordinated with the COR.

49. Design will include landscaping around the parking garage. Provide drought-resistant native landscaping as space allows. Any trees that must be removed and cannot be relocated will be replaced one-for-one with three (3) inch caliper specimens of the same species.

50. Wire mesh will be installed between floors above the ground level. The mesh shall extend six (6) feet above the parapet wall on the top floor or to closure with the tensile fabric sunshade, whichever is higher.

51. Provide coiling vehicle and personnel doors capable of being locked manually, at all entrances/exits.

52. Provide access control gates per parking level so floors can be automatically segregated if needed.

B. Design Scope – General: The A-E shall develop and provide a set of drawings and specifications for conceptual, design, development, and final design purposes which meet the previously stated Project Scope and Objectives. The A-E shall also provide http://www.cfm.va.gov/til/criteria.asp http://www.cfm.va.gov/cfm/til/PhysicalSecurity/dmphyseclsp.pdf equipment arrangement locations. The A-E shall design for LEED Silver Certification where economically feasible. Documentation for application for Certification will not be required.

1. Design Scope – Site-Civil: The A-E shall provide design of and detailed construction drawings and specifications to meet the Project Scope and Objectives stated in Section IIA.

2. Design Scope – Architectural: The A-E shall provide design of and detailed construction drawings and specifications to meet the Project Scope and Objectives stated in Section IIA.

3. Design Scope – Structural: The A-E shall provide for structural design, calculations and documentation as required to evaluate the location of structural members to avoid conflicts. In addition, A-E shall provide PE stamped structural design, calculations and documentation as they pertain to other modifications to the space, roof, or other locations as needed.

4. Design Scope – Mechanical: The A-E shall review all available documents from the facility and perform site visits as required to evaluate the location of all HVAC equipment, controls, and components as required. The A-E shall provide mechanical design, calculations, and documentation.

The A-E shall perform a load analysis for the proposed space to determine all requirements in accordance with VA requirements as outlined in the VA Technical Information Library.

5. Design Scope – Plumbing: The A-E shall provide design of and detailed construction drawings and specifications as required and as they pertain to the requirements of the parking garage.

6. Design Scope – Electrical: The A-E shall provide design of and detailed construction drawings and specifications for all electrical work.

7. Design Scope – Communications: The A-E shall provide design of and detailed construction drawings and specifications for all communications work.

8. The A-E shall work closely with the VA COR/Project Manager through the conceptual planning and design phases to ensure coordination with various VA staff through detailed phasing plans. The drawings shall contain boldly printed instructions requiring the same level of coordination by the construction contractor and subcontractors.

C. General Requirements: The A-E shall produce designs that comply with the latest editions of all applicable Department of Veteran Affairs (DVA) guidelines (e.g.

Construction Standards, Master Specifications, Standard Details, Special Design Criteria), NFPA, Joint Commission, Federal and State codes pertinent to the project scope.

1. Hazardous Materials: The A-E shall have all areas to be impacted by design or construction tested for asbestos and lead containing materials and incorporated into the plans and specifications. All other questionable or unknown items and materials that may contain asbestos or lead shall be further sampled and tested.

2. Safety Plan: VA construction projects have requirements for the General Contractor to establish a safety plan per OSHA, AIA< and VA guidelines. The A-E shall specify the applicable standards and method of plan development for both the area of work and interaction of work within the facility. Infection Prevention Measures shall also be included in the Safety Plan. The A-E shall also be responsible for developing their own safety for all site investigation, which shall include asbestos awareness training and procedures when encountering asbestos. Safety Plan shall implement measures for safe working conditions and protecting all from COVID 19. Safety plan shall be submitted prior to beginning site investigation.

3. Quality Control Plan: VA construction projects have requirements for the General Contractor to establish a quality control plan. The A-E shall specify the applicable standards and method of plan development. The A-E shall also be responsible for developing their own quality control plan for design. AE’s Quality Control Plan shall be submitted prior to beginning the design.

4. Utility Shutdowns: The VA has a mandatory requirement to obtain approval for utility shutdowns. The A-E shall provide a list of all utility shutdowns required for this project and identify and define the procedure for each shutdown in a Construction Schedule Gant Chart. This will include, but not be limited to, electrical mechanical and plumbing tie-ins. The A-E shall provide estimated time of each outage and provide a narrative to the impact of the shutdown.

D. Site Survey: The A-E shall conduct on-site survey(s) within specific timeframes in order to minimize impact to all patients and staff. An escort shall be provided.

E. Code Study: The A-E shall conduct a code study to determine code compliance of the proposed design. This shall also include a life safety plan.

III. ADMINISTRATIVE PROCEDURES

A. Pre-proposal meeting of the A-E, the VA Contracting Officer and the COR will be held prior to preparation of the A-E’s proposal. The Statement of Work and the existing conditions of the site proposed for work will be reviewed. At this time, the A-E will have the opportunity to review and obtain copies of As-Built Drawings and other VA materials as necessary to prepare a proposal. Availability and accuracy of as-built drawings cannot be confirmed and shall be verified by the A-E.

B. After contract award, the A-E will coordinate all site visits through the COR. A copy of the COR’s authorized duties and responsibilities will be provided following contract award.

C. All A-E personnel, their sub-contractors and representatives visiting VA sites will be required to sign in upon arrival and sign out upon leaving in a logbook which is kept in the Engineering Design and Development Section in Building 15. Each visiting individual will be required to enter their name, their company’s name, VA project title, date, reason for the visit, and the times of arrival and departure. Additionally, all persons shall be badged. Arrangements for after-normal-working-hour site visits shall be made in advance and during normal working hours.

IV. MATERIAL TO BE PROVIDED TO THE ARCHITECT-ENGINEER BY THE VA

A. The VA shall provide the A-E with copies of As-Built site plans, master floor plans, elevations, and structural plans in AutoCAD or .pdf format. Otherwise, copies of drawings will be hardcopy prints. These drawings will be provided for reference purposes only. The A-E shall be responsible for verifying all such plans for dimensional accuracy and other features and representations critical to the design prior to their use in production of final plans. The VA Engineering Department electronic files copy machines and paper will be made available for use by the A-E for such document production throughout the project.

B. VA Connecticut has adapted VISN-1 branding design materials, finishes, and specifications that will be incorporated into this scope of work. Refer Appendices F & G for VISN-1/VACT Interior Finish Standards.

C. Specific sections of the VA Master Construction Specifications, Design and Construction procedures, Standard Details and CAD standards, Design Manuals, etc. can be found via the internet for acquisition and editing by the A-E at http://www.cfm.va.gov/TIL/

V. DELIVERABLES

The A-E shall develop and provide to the VA the following:

A. Meeting Minutes: The A-E shall take minutes of all conferences and other meetings with the VA (including site visits) and shall provide a copy to the Contracting Office for a concurrence signature.

B. Drawings: The A-E shall deliver to the VA fully developed Drawings on 2015 or newer Autocad and REVIT file using the VA Standard BIM Guidelines. Hard copy drawings shall be plotted at a 1:96 scale minimum. Larger more appropriate scales shall be used for sections and details.

C. Specifications: The project specifications shall be prepared in Microsoft Word by the A-E from the VA Master Specifications. The general format shall include; Part 1 – General, Part 2 – Products, and Part 3 – Execution. Part 1 shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. Part 2 shall include descriptions of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of http://www.cfm.va.gov/TIL/ construction. The A-E shall identify all VA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A-E is responsible to write and edit an appropriate CSE format specification section. Specifications shall be printed on 8-1/2”x11” bond paper using 12 pt. Times-New Roman font. The A-E shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions.

D. Construction Cost Estimates: The A-E shall prepare a Construction Cost Estimate in Microsoft Excel using the CSI 34-division format. The Cost Estimates shall include a copy of the quantity take-offs, breakdown of individual line items that accurately reflect the quantity take-off of the various categories of work involved, unit of measure, quantities, unit cost, 10% overhead, and 10% profit. All cost data shall be taken from the most current version of a recognized industry standard, e.g. Means Estimating Guides. For items that are not in the industry standards, vendor quotes and justification for labor hours shall be provided. Construction Cost Estimates shall be submitted with all design reviews and include a cost breakdown for each alternative.

E. Submittal Register: The A-E shall develop a list of all submittals required by the specifications in Section 1 of each individual specification. The register shall include specification reference, and item to be reviewed and approved.

F. Narratives: Written narratives shall be used as part of each design submission. The narrative, or basis of design, should be used to elaborate on and provide an explanation of key design decisions relating to constructability, and in general to communicate all information relevant to the design submission.

G. Construction Schedule: The A-E shall also establish a preliminary construction schedule indicating the entire length of time estimated for the completion of the construction contract, measured in weeks. The A-E shall provide a commensurate Gant chart for the construction activities to include critical path items. For example, utility shutdowns.

This schedule shall include pre-construction activities (such as submittals and mobilization), specific construction activities/events, special phasing requirements and final activation of the space.

H. Phasing: The A-E shall develop a phasing plan taking into consideration minimal disruption to current staff, maintaining emergency egress, storage of construction equipment and materials, security and access, debris removal and maintenance of the clean environment. The specific phasing requirements shall be established by the VA prior to the 35% design submission. The VA will notify the A-E on the availability of the entire work area or if partial areas will be required for the duration of construction.

I. Reproduction: The A-E shall be responsible for all reproduction during design; however, only materials which are submitted to the VA for design reviews shall be reimbursable.

All other reproduction for in-house reviews, consultants, etc. shall not be reimbursed.

Note that all bid administration activities will be performed by VHA Program Contracting Activity Central (PCAC).

J. Asbestos and Lead Inspection: The AE shall clearly identify all these materials in advance and provide necessary means and methods to accomplish working objectives under compliance.

VI. DESIGN REVIEWS – SCHEDULES AND REQUIREMENTS

The following design schedule will be required (calendar days):

Schematic Design Submission – 35%: 30 calendar days after NOA Schematic Design – 35% VA Review Comments: 45 calendar days after NOA Schematic Design – 35% Package Meeting: 55 calendar days after NOA Design and Development Submission – 65%: 120 calendar days after NOA Design and Development – 65% VA Review Comments: 135 calendar days after NOA Design and Development – 65% Package Meeting: 145 calendar days after NOA Construction Documents Design Submission – 95%: 170 calendar days after NOA Construction Documents – 95% VA Review Comments: 190 calendar days after NOA Construction Documents – 95% Package Meeting: 200 calendar days after NOA Final Construction Documents Design Submission – 100%: 220 calendar days after NOA

Total Design Period of Performance: 220 calendar days from NOA

A. First Submittal Schematic Design – 35%

a. Narrative:

Provide a written narrative with a summary of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of the design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team prior to the Schematic Design submission should be documented. The design narrative shall also identify each and all required systems, utilities (including electric power requirement calculations) and major (built-in) equipment with a brief description of its type, location, use and extent. The A-E shall address constructability issues and their impact on project construction cost.

b. Drawings:

Identify and verify existing underground utilities and their locations that will be impacted and propose solutions to re-route utilities or avoid underground utility conflicts. Identify and verify as-built conditions in walls and overhead spaces in those areas that will be impacted and propose solutions to re-route existing utilities or avoid utility conflicts.

Review existing environmental reports covering the project area. Identify existing asbestos, lead based paint, and other environmental hazards locations that will be impacted and identify locations that require further testing.

Two C size drawings and electronic version of CAD/REVIT work completed to date.

c. Specifications:

The A-E shall provide an index of all VA Master Specifications which are anticipated to be used for this project.

d. Cost Estimates:

The A-E shall provide a complete cost estimate with as detailed a breakdown as possible for this stage of design. Separate cost estimate figures shall be given for design alternatives being presented for consideration as part of the design.

e. Schedule and Phasing Plans: The A-E shall provide the initial Schedule and Phasing Plan.

f. The A-E shall provide an initial VA Infection Control Form, and Interim Life Safety Measure form addressing all areas.

g. The A-E shall provide an initial A-E Review Checklist for all applicable disciplines.

h. 35% Review Schedule:

The 35% schematic design package shall be submitted 30 calendar days after Notice of Award (NOA).

The VA will provide 35% review comments to A-E no later than 45 calendar days after NOA.

The 35% design package review meeting with the VA at 55 calendar days after NOA.

B. Second Submittal Design Development – 65%

The A-E shall provide a written narrative with a concise and complete record of the design process including all key design decisions and the background and reasons for the intent of these design decisions. The narrative shall include all records of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated. Key decisions/choices which were made by the VA Design Team should be documented. The design narrative shall also identify each and all required systems, utilities, and major (built-in equipment) with a brief description of its type, locations, use and extent. The A-E shall address constructability issues and their impacts on project construction cost and schedule. Engineering Calculations shall be included as an appendix.

The A-E shall provide detailed final drawings and calculations based on information collected, and VA comments on the 35% and 65% design submittals.

1. Site

Submit preliminary drawings showing the development concept. Submit copies of topographic, utility (storm, water, sanitary, fire, etc.), and landscape surveys should the scope impact the exterior. Include layout plan(s) showing location of building and structures, roads, fire access, parking, mechanical, electrical, and telecommunications equipment on grade, service area(s), entrances and exits, and walks; Grading plan, showing existing and proposed contours; and Planting plan, showing plant groupings.

Submit a preliminary narrative for site design concept with analysis of site, circulation study, phasing analysis, and parking analysis.

2. Structural

Submit preliminary structural plans and sections. Show by sizes, locations and sizes of columns, bearing walls, and foundations. Show locations and depths of floor and roof framing members. Show locations and sizes of lateral force resisting elements. Indicate locations of major mechanical, electrical, and other special equipment items.

3. Architectural Submit final layout drawings (floor plans) for all floors at 1/8-inch scale. Drawings shall be of sufficient precision and/or adequately dimensioned so that the Government may accurately compute rentable and usable areas to verify compliance with solicitation requirements.

Submit preliminary equipment plans (at ¼-inch scale) and preliminary equipment schedules that reflect the requirements in the Basic Solicitation as well as a “Schedule of Equipment Requirements.” Identify all equipment for each clinical type room listed in the Schedule. Equipment plans are not required for offices, consultation rooms, conference rooms, and waiting rooms.

Submit building elevations, showing all significant materials, including their colors, roof top mechanical equipment, and any architectural screens. Elevations shall show massing, proposed fenestration, and the building’s relationship to adjacent structures and the finish grade.

4. Interior Design Submit interior design narrative. Discuss information gathered during interior design programming with the VAMC project coordinator and interior designer including, but not limited to the following: interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, signage, regional influences, etc.

Present the preliminary design solution for the primary areas of the project.

5. Sustainable Design & Energy Efficiency Submit LEED® Silver Equivalency checklist. Submit narrative addressing how the design will meet Federal Mandates for sustainability and energy efficiency. Submit refined ASHRAE 90.1-2004 base-case energy model and as-designed energy model, including all assumptions used, targeting compliance with the 30% energy reduction goal, or exceeding the goal. Submit refined water use analysis and daylighting calculations.

Submit preliminary commissioning specifications.

6. Fire Protection/Life Safety Submit completed fire protection narrative. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to assess compliance with NFPA 101. Provide information to meet JCAHO requirements, e.g., location of all fire related barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches.

Submit completed design development fire protection plans/drawings illustrating:

sprinkler zones, fire alarm zones, smoke zones, building water supply, sprinkler/standpipe riser supply piping, termination of sprinkler main and inspector test drains, sprinkler alarm valves, waterflow and tamper switches, sprinkler system fire department connections, sprinkler design hazards per NFPA 13, exit signs and emergency lighting, fire sprinklers, fire hydrants, fire pumps, post indicator valves, sectional valves, fire extinguisher cabinets, electromagnetic door hold open devices, wall sections indicating fire resistive ratings, and evacuation plan signage. Submit draft specifications for fire alarm and suppression systems.

7. Mechanical Submit completed design narrative and calculations for HVAC systems where and if applicable. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Discuss selection of HVAC equipment and provide catalog cuts of equipment. Provide room-by-room heating and cooling loads, zone-by-zone heating and cooling loads; and building block heating and cooling loads. Include Psychometric chart for air handling unit, coil entering and leaving conditions, fan motor heat gains, consumption of humidification loads, sound/acoustic analysis. Provide room-by-room air balance charts. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e., positive, negative, or zero with respect to adjoining spaces.

Submit design development drawings indicating: main supply, return and exhaust ductwork, volume dampers, fire and smoke partitions, fire and smoke dampers, smoke detectors, automatic control dampers, air quantities for each room, air inlets/outlets, rises and drops in ductwork, and interconnection of HVAC equipment with fire protection equipment. Provide plan and section of mechanical equipment rooms and building corridors (show routing of main ductwork, plumbing, fire protection, major conduit or cable tray runs). Provide schematic flow and riser diagrams, schematic control diagrams, and equipment schedules. Indicate required seismic bracing. Provide legends, symbols, and abbreviations.

Submit draft specifications for mechanical systems and equipment.

8. Electrical Show all new services to building, utility transformers, location, exterior lighting, and the utility service point and meter location on the electrical site plan. Submit a written summary of any conversations with the electrical utility.

Provide legend of symbols and abbreviations. Submit a full set of electrical lighting, power, and lighting protection plans for building and site. Submit one-line diagrams of the normal electrical power distribution system and the emergency power system.

Provide prefinal fault current, generator sizing, load, feeder, and equipment sizing, voltage drop, lighting protection risk analysis, and lighting and energy calculations.

Submit draft specifications for electrical equipment.

9. Plumbing Submit completed design narrative addressing plumbing systems including supply, waste, and medical or laboratory gas systems. Submit calculations for piping systems and equipment.

Submit design development drawing. In addition to the requirements of the first design development submittal, show the following: size of pipe, equipment schedule, fire and smoke partitions, riser diagrams, legend, notes, and details; location and size of sprinkler riser, standpipes, and fire pumps; and location of emergency eyewash and shower equipment.

c. Specifications:

The A-E shall provide design development drawings that show detailed plans of the parking garage space at the West Haven VA Campus.

One F size (30”x42”) and two C size drawings and one electronic version of CAD work completed to date.

The A-E shall provide an accurate and detailed cost estimate which will show that the scope and the design of the project are within the project budget.

e. Schedules and Phasing Plans: The A-E shall provide an updated Schedule and Phasing Plan.

f. The A-E shall provide a completed VA infection control form addressing all areas.

g. The A-E shall provide a completed A-E Review Checklist for all applicable disciplines.

h. 65% Review Schedule:

The 65% design development package shall include detailed design. This shall be submitted 120 calendar days after Notice of Award (NOA).

The VA will provide 65% review comments to A-E no-later than 135 calendar days after

NOA.

The 65% review package meeting with the VA at 145 calendar days after NOA.

C. Third Submittal Construction Documents and Back Check Design – 95%

The A-E shall provide a written narrative with a concise and complete record of the design process including all key design decisions and the background and reasons for the intent of these design decisions. The narrative shall include all records of the meetings with the VA Design Team as well as a presentation, discussion and recommendation of various design alternatives which have been explored and evaluated.

Key decisions/choices which were made by the VA Design Team should be documented. The design narrative shall also identify each and all required systems, utilities, and major (built-in equipment) with a brief description of its type, locations, use and extent. The A-E shall address constructability issues and their impacts on project construction cost and schedule.

Engineering Calculations shall be included as an appendix.

The A-E shall provide detailed final drawings and calculations based on information collected, and VA comments on the 35%, 65%, and 95% design submittals.

c. Specifications:

Provide all Specifications that are required for the construction package. The specifications shall be free of writer’s notes and any editing comments. All information that is not required for this project shall be removed from each individual specification section.

The A-E shall provide one electronic version and one copy of unbound proposed Specification sections.

A complete takeoff cost estimate based on the Construction Documents submission.

e. Schedule and Phasing Plans:

Provide an updated Schedule and Construction Phasing Plan. All utility shutdowns shall be included.

f. The A-E shall provide a completed VA infection control form addressing all areas.

g. Completed A-E Review Checklist:

Provide a completed A-E Review checklist for all applicable disciplines.

h. 95% Review Schedule:

The 95% design submission package shall include detailed design for final and back check comments. This shall be submitted 170 calendar days after Notice of Award (NOA).

The VA will provide 95% review comments to A-E no-later than 190 calendar days after

NOA.

The 95% review package meeting with the VA at 200 calendar days after NOA.

D. Final Design Submission – 100% Complete and coordinate all drawings, specifications, and schedules for 100% construction document submittal for all disciplines. Incorporate all VA and technical review comments.

Provide seal and (stamp) and signature all of the responsible charged A-E on all construction documents and final calculations.

The 100% final design package shall include final detailed design. This shall be submitted 220 calendar days after Notice of Award:

Electronic package submission on CD or VA approved FTP site:

One set of original 100% Final Design Drawings.

One set of indexed and bound Specifications.

Two CD’s each of;

a) Final Construction Documents in AutoCAD (to include PDF versions of each sheet),

b) Specifications

c) Construction Cost Estimate

d) Construction Duration Estimate

e) Phasing Requirements

f) Narrative with Engineering Calculations, Safety Plan and Quality Control Plan.

g) Equipment List.

Upon final approval by the VA of all 100% construction documents (as evidenced by a VA authorized signature on the title pages), the A-E shall deliver to the VA; one (1) set of C-size Drawings and one (1) set of bound specifications.

VII. CONSTRUCTION PERIOD SERVICES

A. General: The Contracting officer reserves the right to terminate any construction period services, without payment for services completed, if such services are not needed or are not being adequately completed.

B. Approved Plans and Permits: Prior to the start of construction, submit to VA copies of all permits. (NPDES, State of Connecticut, completed EA, and any other relevant permitting documentation).

C. Solicitation Support: The A-E shall be responsible for assisting the VA in responding to

RFIs during the solicitation process. The A-E shall update specifications and drawings, based on RFI responses, as required.

D. Response to RFIs (Solicitation Support): The A-E shall be responsible for evaluating RFIs to determine if a change will be required. The A-E shall then provide recommendations to the Contracting Officer. Within 48 hours, the A-E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue.

E. Change Order: The AE shall review change orders and provide A-E cost estimate to support VA's negotiations with contractor.

F. Submittals: Provide list of submittals and status report of submittals processed. Provide recommendation to COR as to each submittal being approved, disapproved, or approved as noted. Include review comments as to appropriateness of submittal and conformance to construction drawings and specifications.

G. Site Visits:

a. Minimally, One (1) Prebid Conference.

b. Minimally, Three (3) Preconstruction Conferences.

c. Minimally, twenty (20) field visits during construction (All field visits are to be followed by a job meeting).

d. Commissioning (In accordance with Commissioning Plan)

e. Minimally, two (2) Final Inspections, to include construction punch list/report.

H. Record Drawings: The design contractor shall verify as-built conditions from contractor-supplied marked up prints, and prepare as-built documents for the VA. One E-size and one C size Drawing and one electronic version of CAD/Revit work.

APPENDIX A

ENVIRONMENTAL ASSESSMENT – SCOPE OF WORK

SECTION I

1.1 GENERAL:

A. This Scope of Work (SOW) is applicable to renovation, remodeling, or general projects that may contain asbestos, lead, mold, and other potentially hazardous or regulated substances in which the Contractor Professional Industrial Hygienist (CPIH) is hired by the construction contractor.

The VA will also hire a third-party VA Industrial Hygienist (VPIH) to perform oversight during abatement and in this document, the term A-E may also refer to as a contractor.

B. These special instructions cover the A-E and CPIH services for the Design Development and the

Construction Documents stages of the VA process and the construction period services of a project. The CPIH hired by the A-E is not only required to have the experience and expertise of all aspects of hazard analysis and abatement but also have experience working as a member of a A-E design team.

C. The assessment and inspection portion of the services shall be completed by CPIH personnel who are licensed by the State of Connecticut Department of Public Health as asbestos inspectors for those performing asbestos inspection or assessment. CPIH personnel who perform lead paint inspection or assessment shall be licensed by the State of Connecticut Department of Public Health as a Lead Inspector or Lead Risk Assessor. CPIH personnel who perform microbial inspection or assessment shall show proof of expertise through experience and training in microbial and mold remediation inspection and assessment techniques.

D. The design documents shall be produced using VA Master Specifications by the CPIH with personnel who are licensed by the State of Connecticut Department of Public Health as an Asbestos Project Designer, Lead Project Planner/Designer, have expertise, experience, and training in microbial and mold remediation techniques, and are reviewed and approved by a Certified Industrial Hygienist (CIH) accredited by the American Board of Industrial Hygiene

(ABIH).

E. A-E shall be responsible for providing all design documents related to demolition, phasing and other related documents for the project, (as determined by VA if proposed abatement impacts the specific construction project). The CPIH working for the A-E shall design and produce all hazard analysis and abatement contract documents and fully coordinate these drawings with A- E contract documents. Work requirements are listed in SECTION 2.2 for the CPIH.

F. The A-E will employ an independent industrial hygienist consultant and/or use its own qualified personnel to perform various services on behalf of the VA. The CPIH will perform the necessary monitoring, inspection, testing, and other support services to ensure that VA patients, employees, and visitors will not be adversely affected by abatement work, and that abatement work proceeds in accordance with specifications, that the abated areas or abated buildings have been successfully decontaminated.