Attachment_1_-_Scope_of_Work.docx

Scope of Work Checklist The Scope of Work (SOW) is the official description of the work that is to be completed during the contract. Tasks 1-6 outlined in the SOW are for illustrative purposes only. Applications with missing components will be at a competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete.

Scope of Work Checklist

· Caltrans and grantee Project kick-off meeting at the start of the grant

· Invoicing and quarterly reporting to Caltrans

· DBE Reporting (federal grants only)

SCOPE OF WORK

Project Information

Disclaimer Agency commits to the Scope of Work below. Any changes will need to be approved by Caltrans prior to initiating any Scope of Work change or amendment.

Introduction The Rancho Murieta Resilience Plan aims to address the critical infrastructure challenges faced by the community of Rancho Murieta in Sacramento County following nearby wildfires and the 2023 New Years flooding event which highlighted the need for improved access. These events exposed the vulnerability of the area and highlighted the urgent need for infrastructure planning to enhance life safety, particularly in terms of evacuation routes and emergency vehicle access. The Rancho Murieta community consists of an older population, with 40% of the population over the age of 60, which is well over the State baseline of 20% of Californians being 60 years of age or older. Additionally, Amador County is designated as a rural community and is located directly east of Rancho Murieta. SacDOT anticipates benefits will be measurable in Amador County given the through traffic between Sacramento and Amador Counties. In response to these challenges, this project will undertake a comprehensive study of wind-driven fire and flooding risks impacting State Route 16 (SR-16), locally known as Jackson Road, with a specific focus on six critical intersections between Grant Line Road and Ione Roads in Sacramento County and flooding in the Sloughhouse area. This segment and six intersections of SR-16 connect Rancho Murieta to the rest of Sacramento County and has the highest potential for improvement in emergency response.

This Resilience Plan’s analysis of SR-16’s segments and intersections are in alignment with the following priorities in the California State Climate Adaptation Strategy:

Strengthen Protections for Climate Vulnerable Communities and Bolster Public Health and Safety to Protect Against Increasing Climate Risks:

Data from both State and Federal Government agencies have identified Rancho Murieta as a high-risk community for wildfire and flooding disasters, which will only become more intense and more frequent. Given that Rancho Murieta has limited access in and out of the community, with scarce access to emergency services for a rural, aging community, the infrastructure needs identified by this process are necessary to bolster the community against natural disasters.

Partner and Collaborate to Leverage Resources:

The community has taken initiative given their awareness of the increasing risks posed by wildfire and flooding in the region. They have formed a Fire Safe Council and an Emergency Preparedness Council, both of which have extensive knowledge on the existing evacuation resources and needs in Rancho Murieta. SacDOT will leverage the work conducted by both community organizations, as well as continue to engage them during the planning process.

The Project will conduct an extensive, data-driven analysis of existing and future conditions, with a number of inputs, including climate data, wildfire data, flooding scenarios from FEMA, traffic models (including the Caltrans statewide model and the Sacramento regional model), and other data inputs needed in the process. SacDOT will work with SACOG to program these projects in the Metropolitan Transportation Improvement Program to render them eligible for State funding, as funding becomes available.

The project leverages goals identified in the California Master Plan for Aging, specifically the goal of Emergency Preparedness and Response, that are acutely relevant to Rancho Murieta given the community’s older population. The project addresses improvements to needed public access during severe wildfire and flooding events, as has occurred during previous disasters in the community.

Project Stakeholders The project will rely on several stakeholders. Rancho Murieta, while located in unincorporated Sacramento County, is governed by a very active homeowners’ association (the Rancho Murieta Association). Additionally, residents formed a Fire Safe Council, which meets regularly to discuss evacuation plans and needs from the County to facilitate these plans. The following agencies will be engaged as part of the planning process:

Overall Project Objectives The Project is aimed at providing a Plan which provides SacDOT with the documentation needed to define projects for funding and use this planning process as both a feasibility study and a Project Initiation Document (PID) per Caltrans planning guidance. The projects identified in the plan will enhance the quality of life, safety and health of Rancho Murieta residents by providing resources needed to better protect the community against wildfire and flooding events.

Summary of Project Tasks Task 01: Project Administration Task 01 Project Administration is an administrative task that is required per the Caltrans Sustainable Transportation Planning Grant (STPG) guidelines. Under this task, SacDOT will hold a kick-off meeting with Caltrans, produce progress reports, and coordinate with Caltrans on administrative needs.

Task Deliverables

· Kick-off meeting with Caltrans

· Meeting notes

· Quarterly invoices

· Progress reports

Task 02: Consultant Procurement SacDOT will use this task to procure a consultant to perform the technical work. The task will provide SacDOT with the funding needed to manage the procurement of a consultant.

Task Deliverables

· SacDOT procurement procedures

· RFP/RFQ

· Contract between consultant/SacDOT

· Includes any applicable contract amendments

· Project kick-off notes

Task 1: Existing Conditions This study will begin with an Existing Conditions Assessment to provide a comprehensive understanding of the existing conditions within the study area and lay the foundation for effective resilience planning. It will define the study area and generally assess the natural conditions, such as terrain, climate trends, levee conditions, and traffic patterns. SacDOT will also review and summarize existing plans and policies relevant to the project area, ensuring alignment with broader transportation and resilience goals and preventing redundancy with other established and adopted emergency response plans. Furthermore, SacDOT will summarize essential demographic data, including information on disadvantaged communities, zero-car households, and mobility challenges. By considering the existing transportation network, historical data, communication network analysis, and utilities, this task will identify vulnerabilities and critical needs for multimodal resilience.

Task Deliverables

· Draft Existing Conditions Assessment memo

· Final Existing Conditions Assessment memo

Task 2: Natural Disaster Conditions Assessment Upon completion of the Existing Conditions Assessment, a Natural Disaster Conditions Assessment will provide a comprehensive assessment of the conditions associated with flooding and wildfire events, leveraging data from the Federal Emergency Management Agency (FEMA) and CAL FIRE, respectively. Preliminary analysis has shown that Rancho Murieta is particularly susceptible to limited access from hospitals and most emergency services due to flooding of the Cosumnes River. FEMA indicates that SR-16 could be flooded, presenting challenges during emergency response for flooding events. For wildfires, CAL FIRE has designated the area as a high Fire Hazard Safety Zone, based on fire history, vegetation, predicted flame length, ember production and movement, topography, and climate. These data will be used to assess the impact on transportation infrastructure and emergency response. The Natural Disaster Conditions Assessment will analyze various contributing factors, including temperature, wind, elevation, terrain, climate trends, and human behavior. By considering these factors, the task will provide a risk-based assessment of vulnerabilities of transportation assets and systems to current and future weather events and natural disasters. This assessment will guide the planning efforts by identifying the key factors that shape and impact agency responses to disasters, enabling the development of effective short- and long-range planning activities and investments for multimodal resilience.

Task Deliverables

· Assessment plan

· Draft Natural Disaster Conditions Assessment memo

· Final Natural Disaster Conditions Assessment memo

Task 3: Public Outreach with Diverse Communities Comment by Gasperi. Gary: Public outreach will go beyond “as needed” and form a PDT SacDOT will establish a Project Development Team (PDT), which will serve to facilitate coordination and partnership among agencies involved in the project. The PDT meetings provide a platform for agency coordination, addressing project issues, and ensuring the alignment of efforts. These collaborative meetings allow for informed decision-making and the integration of input from stakeholders.

SacDOT will coordinate with community stakeholders to publish community outreach events and activities. The community newspaper, the River Valley Times, covers Rancho Murieta, Sloughhouse, and Wilton, all located adjacent to each other to the east of the City of Sacramento. The newspaper reaches approximately 5,600 residents in these communities. The paper will be used to solicit community engagement, including where residents can provide input on the draft resilience plan. Additionally, the community has a Nextdoor page as well as a Facebook group, both of which are restricted to residents only. SacDOT will coordinate with those in charge of running both platforms to ensure communication about this planning process is facilitated appropriately. Lastly, while the infrastructure needed to make a more resilient Rancho Murieta has not yet been identified, any infrastructure investment conceived by this plan will also undergo community engagement and solicit feedback from the community. The community will also be involved at appropriate milestone steps in the delivery of the project. It is expected that SacDOT will engage local residents through outreach methods, including (but not limited to) the following:

1. Regular updates on the project through the community newspaper, the River Valley Times

2. Distributing surveys to local residents (past surveys have had high response rates)

3. Hosting public outreach meetings and events, to be described by the consultant in the Public Outreach Plan memo

Task Deliverables

· Stakeholder list

· Public Outreach Plan memo

· Meeting minutes

· Outreach materials

Task 4: Modeling and Simulations A significant component of the study is to conduct modeling and simulations to assess the potential impact of weather events and natural disasters on the transportation system. Through wildfire modeling, traffic modeling, water network modeling, flooding events modeling, and human behavior modeling, the project will systematically evaluate transportation system deficiencies and identify critical needs. This systemic approach enables a comprehensive understanding of the risks and vulnerabilities associated with transportation assets and systems. The risk-based assessment resulting from these modeling exercises will guide the development of the subsequent Infrastructure Needs Assessment.

Task Deliverables

· Data collection plan

· Data sources

· Analysis plan

· Simulation results

· Draft Scenarios memo

· Final Scenarios memo

Task 5: Infrastructure Needs Assessment Informed by the modeling and simulation tasks, the Infrastructure Needs Assessment will focus on identifying the specific infrastructure needs required to enhance resilience. By considering the results of the various modeling exercises, such as wildfire origin locations, traffic modeling using SacSIM, communication channels, water resources, and flood-prone areas, the project will prioritize infrastructure improvements that can maximize resilience of the transportation network. This approach ensures that investments are strategically directed toward addressing the highest priority needs identified through the risk-based assessment. SacDOT will also identify nature-based infrastructure improvements, which can augment capital investments, such as flooding of farmland to reduce and/or prevent overtopping of SR-16. The Infrastructure Needs Assessment memo should identify and prioritize long, medium and short-term improvements.

Task Deliverables

· Infrastructure needs and prioritization list

· Draft Infrastructure Needs Assessment memo

· Final Infrastructure Needs Assessment memo

Task 6: Feasibility Analysis After needed infrastructure is identified in the Infrastructure Needs Assessment, the Feasibility Analysis effort will play a critical role by assessing the feasibility of implementing the infrastructure improvements identified. By considering factors such as schedule, right-of-way, available funding, technical feasibility, and project delivery status, the project ensures that the proposed investments align with practical considerations. The prioritization of infrastructure elements based on the number of lives possibly saved and the value of property protected in different disaster scenarios further enhances the systemic approach to resilience planning. This risk-based assessment allows for the allocation of resources to the most critical infrastructure needs first, prioritizing the protection of the greatest safety to people and property.

Task Deliverables

· Draft Feasibility Analysis memo

· Final Feasibility Analysis memo

· Analysis inputs

· Costs

· Right-of-way

· Schedule

· Data sources

Task 7: Agency Coordination Effective coordination among first responding agencies is essential for a resilient transportation system. This task aims to facilitate coordination and collaboration among different agencies involved in planning for resilient infrastructure in the project area.

SacDOT will seek input from tribes through the Planning & Environmental Review Office – Tribe Liaison to engage the Miwok tribe (which are part of the Rancho Murieta Community) at an appropriate step in the planning process. By identifying potential roadblocks and vulnerabilities in responsibilities and communication, the project will ensure a more efficient and integrated response. This will NOT create a new response plan but will encourage agencies to ensure their plans are being executed concurrently and align with each other and will identify vulnerabilities in responsibilities and communication. Agencies included in this task include all agencies listed in the Project Stakeholders section of this scope of work.

Task Deliverables

· Agency meeting agendas

· Presentation materials

· Meeting minutes/outcomes

· Attendance sheets

· Feedback records

Task 8: Implementation Plan SacDOT will document this infrastructure plan in an Implementation Plan, which will outline steps for the practical implementation of the proposed resilience strategies. It involves identifying possible funding sources and evaluating existing funding availability to support the next phases of project delivery for identified investments. The Implementation Plan is intended to serve as a Project Initiation Document for the infrastructure needs identified through the resilience planning process.

Task Deliverables

· Draft Implementation Plan

· Final Implementation Plan

· Comment log

Task 9: Draft and Final Resilience Plan The work involved in Tasks 01 through 8 will result in a draft and final Resilience Plan, integrating the findings and recommendations from the previous tasks into one document. The plan will undergo public review, allowing for stakeholder feedback and engagement.

Task Deliverables

· Draft Resilience Plan

· Final Resilience Plan

· Comment log

Final Resilience Plan Scope

· Fire Analysis

· Fire Risk

· Potential Rate of Fire Spread

· Technical Report on Fire Analysis

· Flood Analysis

· Flood Risk

· Impact of Road Closure on Emergency Access

· Identify Potential Improvements

· Technical Report on Flood Analysis

· Evacuation Analysis

· Issues for Time Needed to Evacuate Community

· Vehicle Demand during Evacuation

· Traffic Analysis

· Estimated Evacuation Times

· Identify Potential Improvements

· Technical Report on Evacuation Analysis

· Feasibility and Cost of Potential Improvements

· Roadway Improvements

· Levee Improvements

· Other

· Plan Development

· Agency Involvement

· Public Involvement

· Resiliency Plan

· Adoption

Task 10: Board Review/Approval SacDOT will provide the Sacramento County Board with the Rancho Murieta Resilience Plan for review and acceptance.

Task Deliverables

· Board agenda

· Presentation materials

· Board meeting minutes