Attachment_1_-_Scope_of_Work.doc

Scope of Work

Elevator Maintenance, Annual Inspections, Service Calls and Repairs Allegheny Portage Railroad NHS Cresson, PA Johnstown Flood National Memorial St. Micheal, PA

Table of Contents Section 1.0 Background

Section 2.0 Scope

Section 3.0 General Section 4.0 Firm Fixed Price Portion Section 5.0 Indefinite Quantity Portion

Section 6.0 Scheduling

Section 7.0 Invoicing Section 8.0 Task Order Administration Section 9.0 Inspection Results Section 10.0 Government-Furnished Property

Section 11.0 Security

Section 12.0 Place of Performance

Section 13.0 Period of Performance Section 14.0 Contractor’s Use of Premises Section 15.0 Restrictions Section 16.0 Definitions

SECTION 1.0

BACKGROUND

1.1 Mission: The National Park Service preserves unimpaired the natural and cultural resources and values of the National Park System for the enjoyment, education, and inspiration of this and future generations.

1.2 Description:

Allegheny Portage Railroad, maintained by the National Park Service, Johnstown Flood National Historic Site, maintained by the National Park Service.

1.3 Purpose of Contract:

All work of this Contract shall be performed in accordance with the following applicable laws, ordinances, rules, regulations, and standards:

The National Elevator Code The National Electric Code

American Standard Safety Code for Elevators, Dumbwaiters and Escalators;

American National Safety Code for Elevators and Dumbwaiters (ANSI) A17.1 and Inspector’s Manual (ANSI) A17.2;

Commonwealth of Massachusetts Elevator, Dumbwaiter, Escalator and Moving Walk Regulations-Board (referred to as ELV2)

All other state and local codes, which may govern the requirements of the installation;

The Pennsylvania Electric Code;

American Society of Mechanical Engineers (ASME) Q.E.I. Standards; and

National Association of Elevator Safety Authorities (NAESA)

The contractor shall furnish all labor, transportation, materials, supplies, and supervision for the monthly maintenance, scheduling and state fees, Qualified Elevator Inspector (Q.E.I.) inspection fees for annual certificate inspections, and repairs two (2) elevators in accordance with accepted monthly maintenance, repairs, and inspection practices as set forth in the above-referenced applicable laws, ordinances, rules, regulations and standards. The Q.E.I. inspector must hold a current certification under the NAESA and ASME Q.E.I. standards.

The maintenance, inspections, and repairs are to ensure that the elevators are in good working order and are safe for public and employee use. The two elevators are hydraulic type, One (1) is located at Allegheny Portage Railroad NHS and one (1) is located at Johnstown Flood National Memorial. The Park’s requirement is for a base year period of performance and four option periods, each with a period of performance of one year.

1.4 Type of Contract:

The type of contract is a firm fixed-price (FFP) for commercial services and associated supplies specified and effective for the periods stated in the Proposal Schedule.

1.5 Description of Equipment:

The elevators vary in size and type depending on the size of the building and use needed. The location of equipment and type of elevator are as follows: The sites are typically occupied by staff and are open to the public during regular business hours.

Elevator 1 Location: Allegheny Portage Railroad National Historic Site -Lemon House- 110 Federal Park Road Gallitzin, PA 16641 A. Manufacturer: DOVER B. Make: Marshall Elevator Company C. Model: Unknown D. Type: Passenger/Hydraulic 2100 LBS E. Number of stops: 3 F. Number of cars: 1 G. Will require Pennsylvania state inspection.

Elevator 2 Location: Johnstown Flood National Memorial – Visitor Center- 733 Lake Road South Fork, PA 15956 A. Manufacturer: Montgomery B. Make: Montgomery C. Model: Unknown D. Type: Passenger/Hydraulic 2100 LBS E. Number of stops: 2 F. Number of cars: 1

G. Will require Pennsylvania state inspection.

SECTION 2.0 SCOPE

General Intention: It is the intention of this contract that the contractor shall furnish all labor, transportation, materials, supplies, and supervision for the monthly maintenance, scheduling and state fees for annual certificate inspections and repair of two (2) elevators, and scheduling in accordance with accepted monthly maintenance, repairs, and inspection practices as set forth in manufacturer’s recommended specifications and the applicable laws, ordinances, rules, regulations and standards referenced in Section 1.3. Work also consists of providing a response and service by means of repair, if under the threshold parameters or authorized by written modification.

SECTION 3.0

GENERAL

3.1 The contractor shall provide service by a trained and licensed Pennsylvania mechanic for all work pertaining to this contract.

3.2 Contractor’s central office shall be reachable by phone at all times.

SECTION 4.0

FIRM FIXED PRICE PORTION

4.1 Details of Monthly Maintenance and Annual Inspections:

Work items for the fixed-price portion of the contract are identified in the Proposal Schedule. The fixed-price quantities shown in the Proposal Schedule for Monthly Maintenance and Annual Inspections are considered to be accurate estimates for this contract period. Contractor shall provide a written description of work done during each monthly maintenance service and annual inspection to the COR.

A. Monthly Maintenance Service and Annual Inspections – Contractor shall perform the following activities monthly: MONTHLY MAINTENANCE IS NOT LIMITED TO THE FOLLOWING LIST

a. General: Observe operation for any starting, stopping, leveling or door operation faults, and adjust or correct as required; Examine all machine room equipment and replace controller and selector parts where necessary; Geared machines: Check level of lubricant; Check motor and generator sleeve bearings for lubrication; Inspect and repair emergency phones to maintain operation; Lubricate selector guides and pivot pins; lubricate brake pivots and adjust shoes; Check and adjust as required, operation of timers and time relays; Clean all pits, car tops, car sills and machine rooms; Check connections of guide rails and shoes; Check clearance of guide rails and shoes; Check for leaks around all hydraulic components.

b. Car Buttons: Check buttons; Check plate screws; Inspect emergency alarms and stop switch; Inspect key switches.

c. Lighting: Re-lamp all inoperative lamps including hatchways, hall landings, position indications, car stations, and domes; Clean light diffusers and car.

d. Safety Switch: Check electrical and mechanical operations.

e. Control Panel: Check and tighten all terminal connections.

f. Interlock: Check rollers, electrical operation, and latches.

g. Car Doors: Inspect and adjust distance of opening between car strike post and edge of door (Maximum 1-1/2 inches); Check bumpers; Check vision light and frame; Check engagement vanes or clutch devices; Check leading edge for proper operation, linkages, and contacts; Repair and maintain handicap bells and audio alarms.

h. Car Door Operator: Check motor and lubrication; Check chain and linkages for alignment and tension; Check stop clearances; Inspect car door.

i. Door Operation Cams: Tighten connections and check linkages.

j. Doors – Slide: Check and lubricate tracks and rollers; Check self-closing feature.

k. Motor and Motor Generators: Check lubrication; Check vee belts for splitting and fraying.

l. Gear Box: Check lubrication; Check tank filters; Check and adjust packing to stop leakage.

m. Any maintenance recommended by the manufacture at the required intervals ANNUAL INSPECTIONS for the two elevators shall be conducted in accordance with the applicable laws, ordinances, rules, regulations and standards as referenced in Section 1.3.

4.2 Details of Service Calls:

4.2.A Service Calls, Monday – Friday 9:00 AM – 5:00 PM

4.2.B Service Calls, Evenings, Weekends and Federal Holidays

ALL OF THE ITEMS BELOW MAY APPLY TO SERVICE CALLS REGARDLESS OF THE TIME OF PERFORMANCE except as noted in B below.

A. In the event of a system failure that results in the need for immediate assistance, the contractor’s mechanic shall physically respond to a Service Call within four (4) hours of the initial call by National Park Service (NPS).

B. The scope of a Service Call includes all efforts necessary to respond to and fix the problem. Each Service Call during the hours of 9:00 AM – 5:00 PM, Monday – Friday as listed in 4.2A above, is limited to a total estimated ceiling price of $1,000 in any combination of labor and/or materials. Historical data shows that an average of six (6) Service Calls have been needed on a yearly basis. This scope is NOT limited to six (6) Service Calls per year. Contractor must respond to and repair all problems that arise during each one-year performance period that fall within the parameters of the Service Call, i.e., $1,000. Each Service Call during evenings, weekends and Federal Holidays as listed in 4.2B above, is limited to a total estimated ceiling price of $2,000 in any combination of labor and/or materials. Historical data shows that an average of two (2) Service Calls have been needed on a yearly basis. This scope is NOT limited to two (2) Service Calls per year. Contractor must respond to and repair all problems that arise during each one year performance period that fall within the parameters of the Service Call, i.e., $2,000.00 C. Response Activities Upon Arrival To Site: The contractor’s responding mechanic will contact the Contracting Officer’s Representative (COR) and review the details of the situation. Contractor shall perform all repairs not exceeding the total estimated price for each Service Call of $1,000.00 for work performed 9:00 AM – 5:00 PM, Monday – Friday and $2,000.00 for work performed Evenings, Weekends, and Federal Holidays. Should a repair not be completed on the initial Service Call, the Contractor shall provide a written price proposal for the performance of any other repairs, including the cost of any materials requiring replacement, exceeding the Service Call parameter threshold, i.e., $1,000.00 for work performed 9:00 AM – 5:00 PM, Monday – Friday and $2,000.00 for work performed Evenings, Weekends, and Federal Holidays, and include a proposed schedule for the completion of the repairs.

D. Documentation shall be submitted to the Contracting Officer’s Representative (COR) within seven (7) days of each Service Call. Contractor shall provide a written report summarizing the condition of the elevator at the time of arrival and identifying all corrective actions taken. No payment will be made for any service until such report has been received by the COR. The Contractor shall provide a breakout of labor and materials to include supplier receipts with the electronic invoice.

E. All repairs that meet the price parameters of the Service Call shall be completed within 48 hours of the initial Service Call.

SECTION 5.0

INDEFINITE QUANTITY PORTION

5.1 Indefinite Quantity (IQ) Repairs:

5.1A– Repairs Monday – Friday 9:00 AM – 5:00 PM Work items for the indefinite quantity portion of the contract are identified in Contract Line Item Numbers. The services specified in the Proposal Schedule as Indefinite Quantity shall be ordered by issuance of separate task orders executed by the Contracting Officer to this contract.

5.1B Repairs Evenings, Weekends and Federal Holidays Work items for the indefinite quantity portion of the contract are identified in Contract Line Item Numbers. The services specified in the Proposal Schedule as Indefinite Quantity shall be ordered by issuance of separate task orders executed by the Contracting Officer to this contract.

5.1C Parts and Materials Work items for the indefinite quantity portion of the contract are identified in Contract Line Item Numbers. The services specified in the Proposal Schedule as Indefinite Quantity shall be ordered by issuance of separate task orders executed by the Contracting Officer to this contract.

A. Where IQ repairs are required through the term of this contract, that are not covered under the fixed price portion of the contract via either Monthly Maintenance Service or a Service Call, the work may be negotiated and issued under the Indefinite Quantity portion of the contract using the fully burdened labor rate, plus costs for materials as a basis to establish a fixed price.

B. All IQ repairs must be issued separately from the Firm Fixed Price portion of the contract by issuance of a task order to this contract. The contractor shall not respond to Indefinite Quantity Work until such time that the Contracting Officer issues a task order for the repair.

C. Fully Burdened Labor Rate: It may be determined that an IQ repair is necessary that is not covered in the Monthly Maintenance Service and exceeds the scope of a Service Call. When this is the case, the contractor shall provide a detailed estimate using the fully burdened labor rate identified in the IQ line item for the work to include all labor required to make the IQ repair. All other associated direct costs, (i.e., materials, etc.), must be included in the estimate for a total firm fixed price to make the repair complete and ready for use. The labor rate proposed by the contractor shall be all inclusive (fully burdened) to include all indirect costs such as payroll taxes, etc.

D. Note: IQ repairs shall be negotiated in accordance with the above, prior to the issuance of a task order to this contract.

E. Contractor shall provide a written description of repair work done during each site visit to the COR.

SECTION 6.0

SCHEDULING

6.1 Prior to the start of work, Contractor shall provide a schedule of Monthly Maintenance and Annual Inspections to the Contracting Officer. For Monthly Maintenance, Contractor shall provide at least a forty-eight (48) hour notice to the COR, together with a proposed alternate date, should it become necessary for any reason to reschedule monthly maintenance work. For Annual Inspections, Contractor shall provide at least a seven (7) calendar day notice to the COR, together with a proposed alternate date, should it become necessary for any reason to reschedule the Annual Inspection. No work is to be undertaken without specific authorization of the COR.

6.2 The Government reserves the right to request the rescheduling of any scheduled monthly maintenance work or Annual Inspections due to special events or other circumstances. Such requests shall be made by the Government at least forty-eight (48) hours prior to the scheduled maintenance work or Annual Inspection.

SECTION 7.0

INVOICING

7.1 Invoicing for the Firm Fixed Price, Monthly Maintenance and Annual Inspections shall be submitted monthly, in arrears, after the completion of the services.

7.2 Invoicing for the Firm Fixed Price, Service Calls, shall be submitted at the completion of the service and shall be included in the invoice for the Monthly Maintenance pursuant to the unit price identified on the Proposal Schedule.

7.3 Invoicing for the Indefinite Quantity Repairs after prior approval shall be submitted at the completion of the service. Invoice will have a detailed description of work that was done and cost per hour for mechanic, pursuant to the fully burdened labor rate identified on the Proposal Schedule, with an itemized list of parts replaced and a description of original malfunction.

SECTION 8.0

TASK ORDER ADMINISTRATION

There is no limit on the number of task orders that may be issued against this contract.

Any IQ task order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the task order. The task order shall govern the contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

Contracting Officer’s Representative:

Ronald Seanor 733 Lake Road St. Micheal, PA 15956 Ronald_seanor@nps.gov 814-350-4514 (cell)

SECTION 9.0

INSPECTION RESULTS

9.1 All State inspections will include a follow up report that will be provided to the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) within seven (7) calendar days of the completion of the inspection.

9.2 Additionally, the Contractor shall keep records in a computerized format so that a database of information can be kept on each inspection and be available to the government upon request.

SECTION 10.0 GOVERNMENT FURNISHED PROPERTY

The Government will furnish no materials or tools. All materials and tools are Contractor furnished from outside the park.

SECTION 11.0

SECURITY

11.1 Service mechanics shall display on their outer garments an identification indicating the contractor’s name. Identification shall be furnished by the contractor at no additional cost to the Government. Representatives of contractor’s office will be allowed to park vehicles in areas designated by park personnel.

11.2 Contractor shall take the necessary safety measures to ensure public safety while performing their duties.

SECTION 12.0

PLACE OF PERFORMANCE

All work shall take place at Allegheny Portage Railroad NHS and Johnstown Flood National Memorial. See Section 1.5 for specific equipment locations.

SECTION 13.0 PERIOD OF PERFORMANCE

The contract shall commence on or about 07/01/2024. This contract is for a base year and up to four one-year options. The Base Year period of performance is from 07/01/2024 – 06/30/2025. Option Year One is from 07/01/2025 – 06/30/2026. Option Year Two is from 07/01/2026 – 06/30/2027. Option Year Three is from 07/01/2027 – 06/30/2028. Option Year Four is from 07/01/2028 – 06/30/2029.

SECTION 14.0

CONTRACTOR’S USE OF PREMISES

14.1 Public restrooms will be available for the contractor employees to use. Common housekeeping rules apply; use of facilities may be prohibited if determined by COR.

14.2 All work shall be completed in such a way as to create no damage and to protect the surrounding property, collection, fabric etc. No technician at any time shall be permitted to drill, nail, screw, remove etc. any piece or pieces of the historic character (The Historic Character is defined as the sum of all visual aspects, features, materials, and spaces associated with a property's history.) The technician shall ask the COR for clarification if the need arises.

14.3 Contractor shall provide a listing of all employees proposed to be utilized during the performance of the work, together with evidence of their licensure in their respective trades where applicable. All employees may be subject to background checks by the National Park Service.

14.4 Contractor shall ensure that all work is performed in accordance with all applicable OSHA and other safety regulations and in accordance with accepted maintenance, repair and inspection practices as set forth in the applicable laws, ordinances, rules, regulations, and standards as referenced in Section 1.3.

14.5 The Government agrees to furnish to the contractor the following necessary utilities: water and electric power.

14.6 Provide covered storage for all debris and other trash and dispose of all trash off-site in accordance with all applicable regulations. Do not dispose of debris in National Park Service trash receptacles or containers.

SECTION 15.0

RESTRICTIONS

15. 1 The Lemon House is located at the Allegheny Portage Railroad NHS. Contractor shall take care not to damage any existing historical features. Should such damage occur, Contractor shall repair it to the previous condition to be approved by the Contracting Officer at no expense to the Government.

15.2 No physical contact with historic artifacts is permitted without the approval of the COR.

15.3 No food, liquids, or tobacco products shall be permitted inside any of the mentioned properties without the approval of the COR. The COR or any representative of the National Park Service will direct the contractor on where he or she is allowed to have food, liquid, or tobacco products.

15.4 No active listening devices such as radios, iPods, etc. shall be permitted at any of the aforementioned properties. This includes devices using ear buds. Explanation: Each of the aforementioned properties is staffed with National Park Service personnel and is also open for public tours. Music, loud conversation, etc. would be a disturbance to the staff and/or visitors and shall not be permitted.

SECTION 16.0

DEFINITIONS

16.1 Monthly Maintenance Service and Annual Inspections: See list of tasks under 4.1A. Tasks are performed Monday - Friday 9:00 AM - 5:00 PM. MONTHLY MAINTENANCE AND ANNUAL INSPECTIONS ARE NOT LIMITED TO THE TASKS REFERENCED IN SECTION 4.1A. The Contractor shall be responsible for scheduling and all costs/fees associated with state annual inspections of all elevators.

16.2 Service Calls: See list of tasks under 4.2. Tasks are performed Monday - Friday 9:00 AM - 5:00 PM. This specifically includes the response and repair of any problem to the elevators and with an estimated cost of up to $1000.00.

16.3 Service Calls: See list of tasks under 4.2. Tasks are performed Evenings, Weekends, and Federal Holidays. This specifically includes the response and repair of any problem to the elevators with an estimated to cost of up to $2,000.00.

16.4 Repairs: See Section 5.0. Includes all repairs estimated to be over and above the threshold of $1,000.00 for work performed 9:00 AM – 500 PM, Monday – Friday and above the threshold of $2,000.00 for work performed Evenings, Weekends, and Federal Holidays. Repairs require an executed task order from the Contracting Officer.

16.5 Elevator Recall Feature: This feature is described as components of the elevator equipment and building fire alarm system that work in conjunction to bring the elevator car or cars to a predetermined floor, according to code requirements, in the event the fire alarm system indicates a fire.

16.6 Government Holidays are as follows: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day; the preceding Friday when one of the above holidays falls on a Saturday; the following Monday when one of the above holidays falls on a Sunday.

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