Attachment 1 - Salient Characteristics.pdf

Salient Characteristics Sheet for

Giant Voice (GV) Spare Parts at

Laughlin Air Force Base (AFB), TX

23 July 2024

1.0 Introduction

1.1 Mission: The 47th Communication Squadron (47 CS) at Laughlin AFB, Del Rio, TX is responsible for maintenance and operation of the bases Installation Warning System (IWS) consisting of the Network Alerting System (NAS), Telephone Alerting System (TAS) and Giant Voice (GV) public address system which are paramount to both everyday operations and emergency situations. The ultimate expectation from the contractor is for them to provide GV spare parts listed herein that demonstrate interoperability, reliability and efficiency, cost-effectiveness, and quality assurance in both product and incidental services.

1.2 Background: The requested spare parts are part of an entire emergency notifications warning system that has been procured since Fiscal Year (FY) 2007 as a design/build system manufactured by ATI Systems Acoustic Technology Inc. of East Boston, MA.

1.3 Scope: The scope of the work to be completed under this contract consist of the contractor providing all personnel, equipment, tools, materials, supervision, transportation, and any other products or services necessary to ensure that the requested spare parts listed herein are correct, delivered, and capable of operation with the existing public address system. The contractor must demonstrate that products offered are definitively compatible and provide warranty and assurance to ensure the agency need is met in full.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays. Work hours are from 0800 to 1600 local time.

3.0 Product Specifications & Requirements

3.1 The U.S. Air Force is needing the following ATI Systems Acoustic Technology, Inc. brand name or equal items to ensure agency need is fulfilled, see subsection 4.5 Applicable Directives for required document(s):

Product List Description Quantity Unit of Measure

ICB Board – Part#: 44198 or equal 2 EACH Radio Phone Daughter Card – Part#: 44189 or equal 2 EACH Siren Amplifier and RTU Assembly – Part#: 44169 or equal 2 EACH AC Charger – Part#: 20045 or equal 2 EACH

RTU Controller Board – Part#: 44170 or equal 1 EACH Audio Amplifier Board – Part#: 44172 or equal 1 EACH Transformer DP241-8-16 – Part#: 55346 or equal 1 EACH

3.2 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to ensure all requested spare parts are provided and delivered completely with an acceptable final inspection and approval.

3.3 The contractor must conduct or provide certification of successful inspection and testing of spare parts upon receipt to ensure quality and performance standards are met. Contractor must establish warranty of procedures for handling and replacing any defective parts received.

3.4 The contractor must coordinate and schedule the delivery of spare parts to the designated location in Laughlin AFB, TX as per the agreed timeline outlined in the contract. Contractor must provide any technical support required for any testing or integration needed of spare parts into the existing Giant Voice system, including on-site assistance if required.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United States.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.4 Government Furnished Material: The Government will not provide any Government Furnished Property (GFP) or Government Furnished Equipment (GFE).

4.5 Applicable Directives: The requested products listed above are both internal and external parts of a design/build system manufactured by ATI Systems Acoustic Technology, Inc. at Laughlin Air Force Base, Del Rio, TX. Products must be compatible with ATI’s existing patented design.

*Federal Patent and Trademark for ATI Systems design is in public records within the United States Patent and Trademark Office*

Contractors must prove through supporting documentation that they are authorized and capable of supplying the requested parts listed above.