Attachment 1 - RFQ Large Area Mower.pdf

Attachment 1

This effort is a high-priority requirement in support of the National Guard and is being issued under “Short of Award” authority. Funds are not presently available to make award. If funds become available, and prices are determined fair and reasonable, it is the Government’s intent to make award. This notice does not constitute a commitment of funds or a contract award.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation number is W50S88-25-Q-0111 and this solicitation is being issued as a Request for Quotation (RFQ).

(iii) This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2025-05, Effective 7 August 2025.

(iv) This acquisition is designated as a 100% Small Business set-aside IAW FAR 19.5. The NAICS is 333112 with a size standard of 1,500 employees.

(v) Line-item numbers and items, quantities, and units of measure:

Line Item Description Qty UofM

0001 Large Area Lawn Mower 1 EA

0002 Shipping (if applicable) 1 EA

FOB: Destination. Offerors may either include all delivery charges in CLIN 0001 or, if itemizing, use CLIN 0002.

(vi) Description of Requirement: The 119th Wing / North Dakota Air National Guard has a requirement for a Large Area Lawn Mower.

This is a “Brand Name, or equal” procurement. The referenced brand name is not intended to be restrictive but represents the minimum requirements of the government. The salient physical, functional, and performance characteristics must be met for an “or equal” item to be acceptable and considered for contact award by the government.

Large Area Lawn Mower Manufacturer: The Toro Company Model: Groundsmaster 4000-D Model Number: 30609

See below listing of salient (physical, functional, and performance) characteristics that must be possessed by an “or equal” product to be considered for contract award.

Physical Characteristics:

• Must possess a welded steel deck.

• Must possess an electric power take-off (PTO).

• Must possess a “foldable” Rollover Protection System (ROPS).

• Must possess suspension seat for driver comfort while mowing.

• Must possess hydraulic lifting/lowering for mower deck.

• Deck must be constructed of steel; minimum thickness: > 10-gauge.

Functional Characteristics:

• Must possess a mower deck in width of 132” to 158”.

• Must possess folding “wings” for transport/storage.

• Must possess “rear discharge” capability.

• Must possess a Tier 4 standard diesel engine.

• Lawn mower engine must possess 50 to 70 Horsepower (HP).

Performance Characteristics:

• Must possess a reversing radiator cooling fan.

• Must possess cutting height adjustments of 1” to 5”.

• Must possess a hydrostatic transmission.

• Must be self-propelled.

• Must possess mowing capability of 10 to 12 acres per hour.

• Must possess four-wheel drive (4WD) capability.

• Must possess individually controlled decks.

• Customer support/service capability must be within a 50-mile radius of Fargo, North Dakota.

• Must possess a standard manufacturer’s warranty.

(vii) Place of delivery and acceptance: 119th Wing / North Dakota Air National Guard, located at 1400 32nd Ave. North, Fargo, ND 58102.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

Provisions and clauses can be viewed at https://acquisition.gov.

**ADDENDUM TO FAR 52.212-1 Instructions to Offerors-Commercial Items:

Offerors shall prepare their quotations IAW FAR 52.212-1. At a minimum, the following information shall be included:

1. Unique Entity Identifier (UEI) Number.

2. Federal Tax ID Number (TIN).

3. Commercial and Government Entity (CAGE) Code.

4. Contractor’s Legal Name.

5. Payment Terms (NET 30) or Discount.

6. Point of Contact (POC) Name, Phone Number, and Email Address

7. Firm Fixed Price (identify whether shipping is included in CLIN 0001 or itemized as CLIN 0002)

8. Delivery ARO

9. Warranty terms

10. Descriptive literature/specs demonstrating compliance with every salient characteristic for any

“or equal” product

11. Evidence of service/support availability near Fargo, ND (e.g., dealer letter or arrangement) https://acquisition.gov/

Solicitation provision - National Guard Protest Procedures.

All NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. National Guard

Protest Procedures

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG

Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at:

https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx

(ix) The provision at 52.212-2, Evaluation -Commercial Items applies to this acquisition. Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR Part 13.106-2.

Evaluation factors are listed below.

Evaluation-Commercial Items

Basis of Award Decision: The Government intends to award one (1) firm fixed price (FFP) contract to the responsible offeror whose quotation is technically acceptable, demonstrates acceptable past performance, and whose price is determined fair and reasonable.

a) Price. Evaluated for fairness and reasonableness. Among quotations determined technically acceptable with acceptable past performance, award will be made to the lowest-priced offeror.

b) Technical Acceptability. The proposed item(s) must meet all minimum salient characteristics identified in this solicitation. “Or equal” products must include documentation (e.g., cut sheets, mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/ https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx manufacturer specifications) demonstrating compliance with all salient characteristics.

Quotations lacking this documentation will be deemed nonresponsive.

c) Past Performance. Evaluated on a pass/fail basis. The Government may consider the Contracting Officer’s knowledge of prior contracts with the offeror, the Contractor Performance Assessment Reporting System (CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), customer references, or any other reasonable information to assess confidence in the offeror’s ability to perform.

Price is the determining factor among technically acceptable offers with acceptable past performance.

(x) Offerors shall ensure their representations and certifications in SAM.gov are current. Submission of 52.212-3 with the quote is not required unless the offeror has not completed them electronically in

SAM.

(xi) Clause 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov

(xii) Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Provisions and clauses can be viewed at https://acquisition.gov

(xiii) Offerors must be SAM registered to be considered as eligible for any resultant contract award. All invoices must be submitted through WAWF. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award. Contract award may be made without discussions.

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xv) Questions and Submission of Quotes

Any questions concerning this solicitation must be received via email by the two individuals listed below in paragraph xvi no later than 3:00 P.M. Central Daylight Time (CDT) on Wednesday, September10th, 2025.

Responses (quotes) to this solicitation are to be submitted to the two individuals listed below in paragraph xvi and received electronically via email by 12:00 P.M. Central Daylight Time (CDT) on Friday, September 12th, 2025.

Quotes that are received after this date and time may not be accepted for consideration of contract award. Submission of a quote does not obligate the Government to make an award.

Instructions to Offerors

1. Quote Submission. Quotations must be emailed to and received by the individuals identified in paragraph xvi by the solicitation closing date and time identified in paragraph xv.

2. Pricing Requirements. Offerors shall submit a firm-fixed price (FFP) quotation that is all-inclusive of delivery, setup/installation, fees, and any other charges necessary to fulfill the requirement. The Government will not accept requests for additional costs after award. Offerors are responsible for ensuring that all pricing elements are included in their initial quotation.

3. “Or Equal” Products. If submitting an “or equal” product, offerors must provide documentation (e.g., cut sheets, manufacturer specifications) clearly demonstrating that the product meets all minimum salient characteristics identified in this solicitation. Failure to provide such documentation will result in the quotation being deemed nonresponsive.

(xvi) Points of contact for this acquisition are:

Rachel Syverson Brian Erdmann Contracting Officer Contracting Officer 1400 32nd Ave. North 1400 32nd Ave. North Fargo, ND 58102-1051 Fargo, ND 58102-1051 Email: rachel.syverson@us.af.mil Email: brian.erdmann@us.af.mil mailto:rachel.syverson@us.af.mil mailto:brian.erdmann@us.af.mil