Attachment 1 - RFI - BSS DRAFT SOW.pdf

Follow-on BSS – DRAFT SOW

Section C - Descriptions and Specifications

STATEMENT OF WORK

1. SCOPE. The Advanced Propulsor Management Office (Code 808) in the Naval Architecture and

Engineering Department (Department 80) of the Naval Surface Warfare Center, Carderock Division (NSWCCD) is responsible for Engineering and Manufacturing Development (EMD) of US Navy COLUMBIA (CLB) Class submarine propulsors. The Bearing Support Structure (BSS) Inseparable Assembly is a key component. The BSS serves as the main structural interface between the propulsor and submarine.

2. REFERENCES

2.1. COLUMBIA Class BSS Inseparable Assembly, DWG C24521200C

2.2. DoDI 5230.24, Distribution Statements on Technical Documents, dated August 23, 2012

2.3. REQUEST FOR VARIANCE, DDFORM1694, dated April 2017

2.4. Requisition and Invoice/Shipping Document, DD FORM 1149

3. TECHNICAL REQUIREMENTS

3.1. ASSEMBLY AND MANUFACTURING (A&M) PLAN DEVELOPMENT.

The Contractor shall develop and submit to the Government an A&M Plan, CDRL A010 (A&M Plan), reference 2.1 and may be submitted in phases. The A&M plan shall be submitted for information and the Government will determine if the Contractor has sufficiently matured their manufacturing plan prior to executing any manufacturing steps.

3.1.1. The Contractor shall submit a high-level A&M strategy outlining their approach to the BSS manufacturing. This strategy shall include an outline for the detailed A&M plan.

3.1.2. The A&M Plan is inclusive of major technical disciplines requiring design development and associated drawings in order to prepare for BSS Inseparable Assembly fabrication, CDRL A011 (Technical Data Package).

3.1.3. The Contractor shall deliver the A&M Plan and associated drawings (CDRLs A010 and A011) with Unlimited Data Rights or Government Purpose Rights, in accordance with DFARS 252.227-7013.

3.2. PROJECT SCHEDULING. The contractor shall design and develop a graphical report depicting a composite schedule of all planned technical activities and milestones, CDRL A012 (Project Planning Chart). This data item shall be submitted as an appendix to CDRL A002 Monthly Status Report (MSR), SOW paragraph 4.2.

3.2.1. Design the logical sequence of activities (also referred to as a “Gantt Chart”) to correlate with the A&M Plan specified in Paragraph 3.1. Reference CDRL A012 Block 16 format and frequency of initial submittals.

3.2.2. Gantt chart essential elements shall include discrete tasks and activities consistent with authorized work and relationships for contract completion by identifying items from contract award through completion of each Contract Line Item (CLIN). Further, identify the critical path, all major events, and program milestones.

3.2.3. Activities shall have a total slack or float identified for critical path analysis and impact analysis from delays.

3.2.4. Subordinate level elements (3rd thru 5th level or greater activities) shall not exceed 15 work days in duration. The Contractor shall propose any exceptions to this parameter to the Contracting Officer’s Representative (COR) for approval in writing. The Contractor may implement any exceptions only upon approval in writing by the COR.

3.2.5. Plan and perform Schedule Risk Assessments (SRAs) as required by the Government;

determine statistically defensible task and activity results and furnish risk-mitigating recommendations in a briefing format to the Government, CDRL A009 (Presentation Material).

3.2.6. The Contractor shall participate in Government-led data gathering events (“data calls”) and third party SRAs. However, the Government may elect to participate in the Contractor’s SRA event and will provide advance notice in writing.

3.3. ASSEMBLY AND MANUFACTURING PLAN EXECUTION.

3.3.1. END-ITEM DELIVERABLE.

3.3.1.1. Fabricate each CLB BSS Inseparable Assembly in accordance with the submitted chapters of the A&M Plan, reference 2.1.

3.3.1.2. Observe and report regular updates of planned-to-actual work progress utilizing the graphical report developed in Paragraph 3.2., CDRL A012 (Project Planning Chart). This data item shall be submitted as an appendix to the MSR (CDRL A002), SOW paragraph 4.2.

3.3.1.3. Deliver the CLB BSS Inseparable Assembly in accordance with the specified requirements in reference 2.1. The delivery location will be Naval Foundry Propeller Center in Philadelphia, PA.

3.3.2. WORK-IN-PROGRESS (WIP) MANAGEMENT.

3.3.2.1. The Contractor may deviate from the submitted A&M plan, so long as there is no change to the final conforming component, and no downstream manufacturing steps are impacted. These changes are categorized as minor and the Contractor shall inform the Government of minor deviations in writing.

3.3.2.2. Process requests for waivers, deviations, or technical specification changes by submitting standard form DD 1694, reference 2.3. The Contractor may propose alternative format for processing waivers, deviations or technical specifications for Government approval.

4. PROGRAM MANAGEMENT REQUIREMENTS

4.1. PROGRAM MANAGEMENT ACTIVITIES. The Contractor shall perform Program

Management (PM) services including the organization, planning and interdependencies, schedule, implementation, control, analysis, compliance, and reporting of all contractual elements to achieve technical, schedule, and financial objectives. Develop and implement a PM plan to effectively and efficiently execute Delivery Order requirements such as methodology, procedures, and templates, CDRL A001 (PM Plan). Among other PM duties, the Contractor shall:

4.1.1. Maintain a clear line of authority among all organizational elements, including management of authorized Subcontractors.

4.1.2. Designate primary and alternate Contractors’ Points of Contact (CPOCs).

4.1.3. Arrange for access to authorized Subcontractor facilities and enable communication at all lower tiers.

4.1.4. Investigate and record facts and observations; and communicate any perceived or actual issues related to quality, schedule, cost control, management, utilization of small business, and regulatory compliance that if unresolved, would adversely affect performance and assessment.

4.1.5. Contact the COR for guidance or escalation of issues.

4.2. MONTHLY STATUS REPORTING. The Contractor shall observe and record work progress and status of the program, assigned tasks, costs, and existing or potential problem areas in narrative format, CDRL A002 (MSR). The following activities and resulting data items shall be submitted as appendices to the MSR.

4.2.1. MONTHLY EXPENDITURE REPORTING. Observe and record all direct and indirect expenditures for both planned and actual transactions including labor hours against baseline values, and estimates of time and cost at completion, CDRL A003

(MER).

4.2.2. LIST OF DELIVERABLES. Draft and maintain a comprehensive list including all data items and all physical deliverables, CDRL A004 (List of Deliverables Report).

Substantiating documentation for tangible items shall include a DD Form 1149 (Requisition and Invoice/Shipping Document), Reference 2.4.

4.2.3. PROJECT PLANNING CHART. Furnish these data items in accordance with SOW paragraphs 3.2. and 3.3.1.2.

4.3. CONTRACT CHANGE PROPOSAL (CCP). The Contractor shall provide the data necessary to propose, control, and approve changes to the Contract by the Contracting Officer (KO), CDRL A005 (CCP). The CCP shall NOT be used for making changes to requirements documentation specified in Section 2 References.

4.4. TECHNICAL OR ADMINISTRATIVE FORUMS. The Contractor shall participate in meetings in order to provide live or virtual subject-matter expertise and to communicate the status of actions, objectives, and milestones, CDRL A008 (Meeting Minutes).

4.4.1. Develop briefing materials such as slideshows or executive summaries and provide documentation for discussion, CDRL A009 (Presentation Material).

4.4.2. The contractor shall participate in the events below:

4.4.3. “Kick-off”. At Base Year Award, conduct a comprehensive presentation to

Government key leadership inclusive of program office stakeholders. Agenda shall include introduction to key personnel and subcontractor leads, workflows, lines of communication, priorities of work, and breakout sessions to review regulatory requirements such as data management and invoicing.

4.4.4. “Monthly Status Meeting”. Conduct routine discussions with the COR and technical advisor(s) related to emergent issues, planned events and outcomes anticipated to occur within the next 30 calendar days. Agenda shall include discussion points focused on priorities of work and action item status.

4.4.5. “Semi-annual Contract Year Review”. Conduct a comprehensive presentation to Government key leadership inclusive of technical and contractual authorities. Agenda shall include review of funded line items by planned-to-actual values and estimates-at-completion, revised workflows, cost, schedule, and performance items.

4.5. CONTROLLED UNCLASSIFIED INFORMATION (CUI). The Contractor shall identify and safeguard written and visual communications accessed, generated or Government-furnished for reference or development in accordance with DFARS 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident Report. Only Unclassified data is going to be handled as part of this effort. A DD254 will not be provided.

4.5.1. CUI shall be marked “Controlled Unclassified Information (CUI)” subject to specified exemptions from the Freedom of Information Act (FOIA), as amended.

4.5.2. Technical documents are distribution controlled and shall be marked “DISTRIBUTION STATEMENT D” with further specificity contingent upon content at time of generation or development.

5. DATA MANAGEMENT. A summary of data items is provided below for ease of reference.

Section J (List of Attachments) contains each DD Form 1423-2 (Contract Data Requirements List, CDRL) and accompanying Data Item Description (DID).

CDRL Title Data Item Description (DID) A001 Program Management (PM) Plan DI-MGMT-80004 A002 Monthly Status Report (MSR) DI-MGMT-80368 A003 Monthly Expenditure Report (MER) DI-FNCL-81537 A004 List of Deliverables Report DI-MISC-81920 A005 Contract Change Proposal (CCP) DI-ADMN-81401 A006 Electronic Data Library (eDL) DI-MISC-81920 A007 Trip Report DI-MISC-81943 A008 Meeting Minutes DI-ADMN-81505 A009 Presentation Material DI-MGMT-81373 A010 Assembly & Manufacturing (A&M) Plan DI-MISC-80508 A011 Technical Data Package (TDP) DI-SESS-80776A A012 Project Planning Chart DI-MGMT-80507

6. TRAVEL. The Contractor shall conduct official travel within the Continental United States

(CONUS) as necessary to monitor subcontractors and report status to the government. The Contractor shall propose an appropriate quantity of travel to perform this requirement.

6.1.1. In performance of official travel, the contractor shall document and provide planned and actual itineraries, and deliver CDRL A007 (Trip Report).

6.1.2. Specific events conducted within the trip and their outcome shall be recorded in a separate document, CDRL A008 (Meeting Minutes) and submitted as an attachment to CDRL A006 (eDL).