Attachment 1 Revised PWS Tables and Exhibits.pdf

Performance Work Statement Table 4.2

Performance Work Statement Table 9.4

Performance Work Statement Exhibit A, Cordell Hull Operations and Maintenance Contract Quality Assurance Surveillance Plan - QASP

1. OVERVIEW

1.1. Purpose. The purpose of this plan is to identify the methods and procedures the government will use to ensure it receives the services/products under this contract as identified in the Performance Work Statement (PWS).

1.2. Intent. The intent of this plan is to hold the contractor accountable for quality control and to encourage the contractor to take appropriate steps to control and improve quality. The contractor is responsible to develop an efficient methodology to ensure they meet and/or exceed the required thresholds of service as outlined in this acquisition. The government intends to perform surveillance on this contract in accordance with this Quality Assurance Surveillance Plan (QASP), but reserves the right to monitor the contract in any manner necessary, at any times necessary, and at all places necessary to ensure that the rendered services conform to contract requirements.

The government reserves the right to perform quality assurance at the subcontract level and perform quality assurance at the contractor's place of business, if applicable. Non-conforming services discovered with subcontractors will be addressed with the prime contractor for resolution. The Army Publishing Directorate maintains current copies of all forms referenced below.

2. DESCRIPTION OF SERVICES

2.1. Scope of Work. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, tool related hardware, equipment, transportation, vehicles, and fuel except as otherwise provided herein, required to perform mowing, cleaning, janitorial, and other maintenance services at the Cordell Hull Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, Tables, etc., contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award.

Estimated quantities and/or the work to be performed is described herein and listed on separate sheets as Exhibits.

These quantities are approximate and are provided as information only to assist in the preparation of proposals. They are not guaranteed and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, however, the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers. Increased or decreased visitation shall not justify a price increase. The Contractor’s work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. The Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents. The Contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, work scheduling, contractor financial control, and maintenance of accurate and complete records and files. It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality, professional and safe service. Minor repair, renovation, or lack of funds may cause the temporary or permanent closing of some portions or all of some public use areas. Visitation may increase or decrease; such events will not be a basis for a claim under this contract. The Contractor’s work schedule shall be sufficiently flexible to meet these changing needs.

The Contractor will provide to the COR, two weeks prior to an ordered month, a schedule of access times of services with a predetermined time (Set by Contract requirement or anticipated service completion) for immediate inspection by QC and QA representatives. Mowing completions will be turned in daily (within 8 hours) as an area is serviced or contractor risks area to not be accepted due to untimely completion and credit will not be given for that line item.

2.2. Contract. The Nashville District USACE contract is for a firm fixed-price (FFP) requirements contract made up of one (1) base period and four (4) one (1) year option periods for O&M services at Cordell Hull Lake Carthage, Tennessee

3. ROLES AND RESPONSIBILITIES.

3.1. To fully understand the roles and the responsibilities of the parties (government and contractor), it is important to first define the distinction in terminology between the contractor’s Quality Control Plan and the government’s Quality Assurance Surveillance Plan. IAW FAR Part 52.246-1 -- Contractor Inspection Requirements, the contractor, and not the government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract and follow-on task orders. The contractor develops and submits a Quality Control Plan (QCP) for government approval in compliance with contract deliverables. Once accepted, the contractor then uses the QCP to guide and to rigorously document the implementation of the required management and quality control actions to achieve the specified results.

3.2. The QASP on the other hand, is put in place to provide government surveillance and oversight of the contractor’s quality control efforts to assure that they are delivering timely and effectively those results specified in the contract or task order. The QASP is not a part of the contract nor is it intended to duplicate the contractor’s QCP.

The contractor shall submit a QCP covering areas that are important for successful contract performance. Upon approval of a contractor’s QCP, the Contracting Officer’s Representative (COR) should make revisions to the QASP based on the contractor’s QCP. The COR shall not revise Performance Objectives, Standards, and Acceptable Quality Level (AQL) in the QASP.

3.3. This plan shall provide the COR with a proactive way to avoid unacceptable or deficient performance, and provide verifiable input for the required performance report via the Contractor Performance Assessment Reporting System (CPARS).

3.4. The QASP is a tool; therefore, it remains a living document through the contract and/or task order performance period. Upon approval of the Contracting Officer (KO), unilateral changes to the QASP may be made as needed. The contractor does not have to be made aware of planned revisions. The entire QASP is not part of the contract. While certain portions such as “performance objectives” and “maximum allowable degree of deviation from requirement (Acceptable Quality Level (AQL)),” may be part of the Performance Work Statement (PWS), the method of surveillance, surveillance calendar, schedule, and frequency of surveillance and inspection are not.

3.5. The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is to monitor the effectiveness of the contractor’s quality control plan to ensure contract quality standards are achieved. (ref. FAR Part 46 – Government Contract Quality Assurance)

Government Personnel:

Contracting Officer (KO) - A person duly appointed with the authority to enter into, administer and terminate contracts on behalf of the government. The KO is the only person who can legally commit the government and only the KO, as the government’s agent, can modify the contract/order. The KO is the final authority for determining the adequacy of the contractor’s performance. KO decisions arising under or relating to the contact are final.

Contracting Officer’s Representative (COR) – An individual(s) designated in writing by the KO to perform specific technical and administrative functions within the scope and limitations of their written appointment (e.g., surveillance of contractor’s performance, accept services). The COR is not empowered to make any contractual commitments or authorize any changes to the order/contract or in any way obligate additional funds by the government; such authority rests solely with the KO.

Park Contract Representative (PCR) – Responsible for the clerical, billing and documentation of ordered services.

Implements the QA surveillance method of inspection and inspects contract work when needed.

Park Contract Inspector (PCI) – Responsible for the inspection and documentation of all inspected contract work.

First line of communication of discrepancies to Contractor designated QC personnel.

Name Title Phone e-mail

Purcell, James W (JW) Contracting Officer (KO) (615) 736-7674 James.W.Purcell@usace.army.mil

Holdsworth, Robert B Contract Specialist (615) 736-5538 Robert.B.Holdsworth@usace.army.mil

Vega, Christopher Facility Mgr. COR (615)-735-1038 Christopher.Vega@usace.army.mil

Larry Moore CE Tech (615)-735-1038 Larry.M.Moore@usace.army.mil

Marilyn Raines CE Tech (QA) (615)-735-1038 Marilyn.R.Raines@usace.army.mil

Contractor Personnel:

Quality Manager- Promotes quality achievement and performance improvement throughout the organization.

Develops, implements, communicates and maintains a quality plan to bring the Company's Quality Systems and Policies into compliance with quality system requirements.

Direct the activities of quality personnel to measure key quality characteristics of processes from inception to completion. Establishes the standards of service for customers or clients.

Contract QC Supervisor- Responsible for running complex programs and projects. Supervises the project team and manages conflicts within different departments. Plans and sets project goals and milestones and develops risk management strategies. Defines resources and schedules for the implementation of the program. Clearly defines requirements and sets targets accordingly.

Recognizes areas for internal improvement and develops plans for implementing the improvements.

QC Inspector(s). Inspectors are experienced professionals in all phases of the work being performed. They are responsible for the Routine inspection of assigned work items and their timely accomplishments are meeting the contract requirements. Provides proper documentation of all inspected contract work and their accomplishment.

Inspector(s) are not allowed to do any other form of service work under this contract that the inspector(s) are assigned to inspect.

Name Title Phone e-mail

4. CONTRACT QUALITY REQUIREMENTS

4.1. Quality Control Program. The contractor's Quality Control Program will be given to the COR for review once a Year or as staffing positions changes. The contractor shall develop, maintain, enforce and document a Quality Control Plan (QCP) which complies with the requirements of this contract and outlines how they will ensure the government will receive all the services required by the contract at the specified quality level.

4.2. Government Quality Assurance. The Government will perform Quality Assurance oversight of the contractor and contractor’s QCP IAW with this QASP to ensure acceptable levels of contract performance are achieved and that the contractor is performing acceptable levels of Quality Control to ensure fully acceptable services are provided.

4.3. Required Submittals: The Contractor will provide the following documentation to verify actual service performance and inspection:

1.) Two weeks prior to start of each month will provide Contractor Monthly Schedule of performance listing who, when and where the requested services will be performed and anticipated time of completion to allow scheduling of Monthly Surveillance Schedule (QA and QC inspection to occur on same day as services.)

2.) Provide Daily Inspection sheets with results of QC inspection, time and date.

3.) Provide QC Mowing acceptance report for immediate review by QA inspector within 2 hours of performance completion or next Business day by 7:30 a.m.

4.) Contractor will pick up Daily Campground Checkout Report. This report will list all Sites that will be available for cleaning. The employee will annotate all sites that were serviced and submit this report daily to QA and QC inspectors.

5.) Contractor will meet once a week (Monday’s 8:00 am) with COR, to review issues, or provide information for contract service, performance and acceptance.

5. GOVERNMENT SURVIELLANCE

5.1. Methods of Surveillance include but are not limited to:

• 100% Inspection - This is an inspection method whereby all outputs are monitored. This method provides the best indication of contractor performance and the most documented basis for determining contract payment actions. However, it requires extensive COR resources, and therefore, is not practical for most service requirements.

100 percent inspection is preferred when the PWS requirement is so critical that nonperformance would pose a direct risk to the safety of personnel or property, or when the work occurs infrequently and the output population is small.

• Random Sampling - When a service is performed relatively frequently and a statistically valid sample can be selected for audit. The most appropriate method for frequently recurring tasks. Random Sampling is a means of evaluation by observing or inspecting some part (a sample), but not all, of a population or lot of the contract requirements to assist the government with determining whether standards set forth in the contract have been met.

This tool is not the Contracting Officer’s only option nor is the tool usage mandatory. When performing random sampling, an updated version of Military Standard 105E Tables/ ANSI/ASQC Z1.4 shall be normally used to determine the sample size and the acceptance and rejection numbers.

• Periodic Sampling - This method, sometimes called "planned inspection," consists of the evaluation of tasks selected on other than a 100 percent or random basis. It may be appropriate for tasks that occur infrequently, and where 100 percent inspection is neither required nor practical. A predetermined plan for inspecting part of the work is established using subjective judgment and analysis of agency resources to decide what work to inspect and how frequently to inspect it.

• Customer Feedback – Not necessarily a valid method of surveillance, but a good indicator for areas surveillance should be conducted or intensified. The COR may design a customer survey questionnaire to be used as an essential part of a customer complaint program. In time of resource constraints, the use of customer surveys provides an effective and efficient means of monitoring contractor performance. Customer surveys should only supplement other surveillance efforts and be analyzed by surveillance personnel trained in validating customer complaints. Customers should be made aware of minimal contractor performance requirements to be sure that customer responses to surveys are valid indicators of actual contractor performance. The COR must investigate each customer complaint and validate the accuracy before any action will be taken.

5.2. Monthly Surveillance Schedule. The COR or his representative will develop a monthly schedule of surveillance activities based on the Performance Standards as outlined in the Performance Requirements Summary (PRS)(PRS will be an attachment to this QASP) as well as any other critical contractual requirements determined to be higher risk requiring oversight. The surveillance outlined in the monthly schedule will be as detailed and in-depth as necessary to provide the government with the objective quality evidence required to support acceptance of the services provided by the contractor. The schedule will provide planned periodic surveillance during all required hours of the contractor’s operation. The schedule is “FOR OFFICIAL USE ONLY” and is not releasable to anyone other than authorized government personnel. The schedule will identify the method of surveillance, the date of inspection, place of inspection, activity to be monitored, and who will conduct the surveillance (dates and times can be altered without a formal change to the schedule as long as all inspections are performed). The monthly schedule will be completed no later than seven calendar days prior to the beginning of the period it covers.

5.3. Inspection instructions/checklists. The COR will develop inspection instructions/checklists for all planned inspections which may require special instructions on how to perform the inspection, what observations should be made with specific details of what to look for to identify acceptable performance.

5.4. Documentation of Inspections. All inspections/observations will be documented and will include as a minimum date and time, who performed the inspection, what was inspected, to what standard and the results.

Successful or exceptional performance will be documented as well as deficiencies in contractor performance.

Documentation will be maintained for future reference, audit, and proof of inspection and past performance documentation.

6. Non-Conforming Performance. The COR will notify the contractor, in person, each time an unacceptable observation has been recorded and ask the contractor to correct the problem or re-accomplish the service. The COR will record the contract requirement, the specific deficiency to the requirement, the date and time it was discovered, and have the contractor initial the entry. The contractor will be given a time line after notification to correct the deficiency in accordance with requirements of the contract. Deficiencies that cannot be corrected within the identified time line will be reported to the Contracting Officer. Again the Tally Checklist DA Form 5481 may be used for this purpose.

6.1. Customer Feedback. For customer feedback or complaints it is recommended that the Customer Complaint Record DA Form 5477 may be used. However customer feedback can be in any form, verbal or written but no matter the format the COR will maintain a record of the feedback positive or negative.

a. If immediate response to a complaint is required, the COR will provide the response to the requester as soon as practical. The COR will conduct an investigation to determine the validity of any negative comments received.

b. If the negative comment is determined not to be valid, if possible, the COR will inform customer of the reason(s) as soon as practical.

c. For validated negative comments that are true contractual non-conformances see paragraph 6. If this non-conformance is a more serious (systemic in nature) deficiency or recurring deficiency that could indicate a trend the COR should see paragraph 6.2.

d. The COR will follow up with the customer of the corrective action taken by the contractor, if applicable.

6.2. Contract Deficiency Reports. The COR will report more serious (systemic in nature) deficiencies or recurring deficiencies that could indicate a trend by using the DA Form 5479-R, Contract Discrepancy Report. The Contract Discrepancy Report will state the Contract Requirement, the specific contract reference and the specific violation (s) to the requirement. The COR will forward copies of Contract Discrepancy Reports to the KO within one working day. The KO will notify the contractor and request corrective action to the specific non-conformance, identification of the root cause and corrective action for the root cause with a required suspense date. The KO may require the contractor to re-perform any services that do not meet contract requirements at no additional cost to the government. The contractor will return a copy of the completed and signed DA Form 5479-R along with their Corrective Action Plan (CAP) to the KO for review, approval and inclusion in the contract/order file. The KO should include the COR in the review of the CAP and re-inspection of services that were found deficient to ensure the CAP included adequate root cause analysis, corrective action for the root cause and that it was accomplished in the timeframe agreed upon. The KO and COR will not consider the CDR closed until all deficiencies have been corrected and all agreed upon actions of the CAP have been completed. Contractor’s failure to follow through and complete corrective actions will be reported immediately to the KO for further action. (Note: if the COR has to repeatedly perform re-inspection there could be a government re-inspection cost which could be recovered from the contractor). The COR will also follow-up after the contractor has completed the corrective action to ensure that the contractor’s corrective action was sufficient to preclude recurrence.

7. Data Analysis. COR or his representative shall perform and document analysis of available data monthly and make adjustments to schedule as required based on results of analysis. Analysis shall be used to look for and document trends in performance which may indicate shifts in performance risk that could result in increased or reduced services. Data can be based on government observations or contractor observations. Negative trends noted using government observations could result in issuing contractor a Contract Deficiency Report (CDR). Trends noted using contractor data should never result in a CDR unless the contractor is not addressing the negative trend.

Documentation of data analysis will be in the Monthly COR Activity Report.

8. Acceptance of Services. When all services have been deemed acceptable and there is documented objective quality evidence to support acceptable performance the COR will accept the services provided and authorize payment upon satisfactory completion of the work.

9. Monthly COR Activity Report. The COR will submit a brief monthly activity report to the KO which will include, summary of inspections performed, summary of customer complaints with analysis, summary of contract discrepancies, results of data analysis, recommended adjustments to surveillance and any other pertinent contract activities.

10. Contractor Manpower Report. The Contractor shall provide man power information and verify contactor has complied with the required contractor manpower reporting and document any observations due before the day of business each month.

11. Quality Assurance Surveillance File: Reference ACC PAM 70-1 and the ACC COR Facts Page. The Quality Assurance, or COR Surveillance file shall contain the following as applicable:

a. Copy of the COR designation letter from the KO, any changes to that letter, and any termination letters.

b. Training Certifications for COR and refresher training.

c. Copy of the contract and all contract modifications.

d. Copy of the applicable Quality Assurance Surveillance Plan (QASP) with attached schedule and checklist.

e. Copy of the contractor’s Quality Control Plan (QCP)

f. All correspondence initiated by authorized representatives (contractor or government) concerning performance of the contract.

g. Names, position titles and contact information of all key personnel assigned to this contract both government and contractor.

h. Monthly surveillance schedules.

i. Surveillance Checklists

j. Records of all inspections performed and the results.

k. Customer Feedback.

l. Memoranda for record of minutes of any meeting, telephone conversations and discussions with the contractor or others pertaining to the contract or contract performance.

m. Documentation pertaining to acceptance of services, reports or data

12. Contractor Performance Assessment Reporting System (CPARS) Documented surveillance data IAW this QASP will be used as objective data to support contractor ratings. The inclusion of detailed documented inspection results provides objectivity to the Contractor Performance Assessment Report (CPAR). The CPAR will be prepared annually or at the end of a Task Order whichever occurs first.

13. QASP Changes. The QASP is a living document and, as such, may be changed as needed. However, the KO must approve changes. The COR will submit recommended changes to the KO for approval.

Performance Work Statement Exhibit B, Approximate Facilities by Area

Note: The quantities in this Exhibit are subject to minor changes and are provided for information only. Each quantity listed does not have a corresponding item in Attachment A, Schedule of Prices.

Item

Bear W aller G ap Trail**

Big Branch**

Brim stone Creek**

Buffalo Access**

Carthage Access**

Clem ent Bridge**

D e+B7:AB30feated

Cr. CG

D efeated Cr. D ayuse

Fee

Environ. Study Area**

Flynn's Creek**

H ollim an's Bend &

H orse Trails**

H orseshoe Bend

Access **

Indian Creek Archery Range**

Left Bank

Lock Area

M artin's Creek**

O verlook

Resource/O perations

Right Bank

Roaring River

Roaring River Fish Barrier**

Rom e Access**

Salt Lick Creek CG

Sm ith Bend**

Sullivan's Bend**

Sw itch Yard

W artrace Creek

W hites Bend**

T o t a l

Acres to be Maintained 0.5 0.5 4 2 3 0.6 60 30 2 1.1 16 3 2 15 10 2 3 20 25 2 1.5 55 2 6 2 15 1.1 284.3 Beaches 1 1 1 1 1 5 Boat Ramps/Lanes 1/1 1/1 1/1 1/1 1/2 1/1 1/1 1/1 1/1 1/1 1/1 1/1 2/2 1/1 1/1 1/1 2/2 1/1 1/1 20/25 Campsites 2 154 8 150 314 Drinking Fountains 1 2 1 1 1 6 Dump Stations 2 1 3 Dumpsters 6 1 1 4 12 Electrical Hook-ups 154 150 304 Entrance Stations 1 1 1 1 1 5 Fence (Security) (L.F.) 2,000 2000 Fence (Other) (L.F.) 600 550 3,010 1,000 5160 Grills 2 176 55 15 153 4 405 Guard Rail (L.F.) 2,500 2500 Mow & Trim (approx. Acres) 0.75 0.3 0.5 0.5 2.5 0.3 53 27 1.2 1 15.5 2.5 2.5 11 0.5 1.1 2 18 16.5 0.5 50 1.1 5.5 1 8 1 223.75 Mowings ordered per yr. 15 15 15 15 18 15 18 18 18 18 18 18 15 18 18 15 18 18 18 15 15 18 15 15 18 18 15 450 Parking Area (sq. yds.) 125 100 1,500 1,500 1,500 100 13,750 35000 1,500 5,500 1,500 500 2,000 1,500 500 32,000 4,000 500 1,500 3,500 1,500 5,000 3,500 1,500 119575 Large Picnic Shelters 2 1 1 1 1 1 1 8 Picnic Sites 50 14 6 70 Picnic Tables 2 154 50 5 14 150 6 381 Playground Equip. (sets) 2 2 1 1 1 1 8 Restrooms 2 1 1 2 1 3 1 11 Roads (miles) 0.25 0.1 0.1 1 0.1 0.2 5 3 0.2 1 2 0.2 6 0.1 1 5 2 0.1 1 8 0.2 2 1 0.2 39.75 Security-street Lights 9 7 31 12 59 Shower Houses 4 1 2 7 Signs 2 2 3 10 12 2 3 3 3 2 6 1 3 6 10 2 70 Trails 1 2 1 1 2 1 8 Trash-garbage cans 1 2 58 3 1 3 7 17 2 2 2 12 110 Wash House 4 1 2 7 Water Hydrants/Hookups 154 151 305

* Sand Filter Systems 1 1 1 3 Septic Tanks 12 5 1 3 2 9 1 33 ** Remote Access Area All amounts are approxmiate and may fluctuate # - Parking Area (sq. yds.) is for Defeated Creek Campground and Dayuse combined.

* Left/Right Bank Sandfilter are issued under 1 NPDES permit

Performance Work Statement Exhibit C, Accident Prevention Plan

CONTRACTOR GUIDELINES FOR:

1. Accident Prevention Proposal (Safety Plan)

2. Activity Hazard Analysis

ORNP 385-1-2

16 July 1993

HELPFUL HINTS FOR THE PREPARATION OF THE CONTRACTOR'S

ACCIDENT PREVENTION PROPOSAL

1. The following are minimum considerations for developing the Contractor's Accident Prevention Proposal.

These helpful hints raise a number of basic questions that need to be answered for the Contractor's safety plan to be an effective management tool for use by on-site supervision. This plan shall be specific for this job.

a. Time of Submittal. The safety plan and the activity hazard analysis for the first phases of the job shall be acceptable prior to start of work. The plan and analysis shall be submitted for review within ten (10) calendar days after notice of award so that discussion can take place at the pre-construction conference. Job hazard analysis for later phases of work shall be acceptable prior to the start of that phase. It is recommended that the activity hazard analysis for the next phase of work be submitted twenty days before scheduled phase starts in order to give ample time for review. The safety plans shall contain a list of the phases to complete the works. Each phase shall have an anticipated start date. On short jobs, one submittal covering the total job will be sufficient.

b. Responsible Individual(s). Who will be responsible for enforcing the safety program and what are the basic duties? How will this person be held accountable? Include a statement that there will be compliance with pertinent provision of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1.

c. Subcontractor Supervision. What procedures will be followed to assure that Subcontractor activities are fully integrated into the project safety plan and activity hazard analysis?

d. Indoctrination of New Employees Before Start of Work. Every employee is required to receive an initial safety briefing prior to starting work. The safety plan shall establish the procedures for ensuring the following Items are covered:

(1) General safety policy and pertinent provisions of EM-385-1-1.

(2) Requirements for employee and project safety.

(3) Employee’s responsibilities for property and safety of others.

(4) Employee’s responsibilities for reporting all accidents.

(5) Medical facilities and required treatment.

(6) Procedures for reporting or correcting safety problems.

(7) Safe clearance procedures.

(8) Firefighting and other emergency procedures.

(9) Activity hazard analysis.

(10) Personal protective equipment.

e. On-the-Job Safety Meetings.

(1) When and where will the monthly safety meetings for all supervisors be held? Who will conduct the meetings and what will be covered?

(2) How will the weekly "tool box" meetings be conducted?

f. Accident Reporting. The contract requires prompt reporting of injuries, fire, and property damage. Initial reports must be reported immediately to the on-site government representative and written reports shall be submitted within one to four working days. How does the safety plan reflect responsibilities assigned for immediate oral reporting, accident investigation, determining proper corrective action, and preparation of reports?

g. Sanitary Facilities. What toilet facilities will be provided considering the number and distribution of employees? What other considerations are planned for drinking water and washing facilities?

h. First Aid and Medical. Describe first aid facilities and qualifications of attendant. List telephone numbers of physician, ambulance, and hospital.

i. Housekeeping. How will access ways to work areas be maintained during work hours? What procedures will be followed to assure daily cleanup?

j. Fire Protection. Considering the availability of existing fire protection, what general types and size of extinguishers and fire barrels will be required to protect buildings, shops, and storage areas as well as to deal with special hazards such as welding and flammable liquids? Name the local professional fire fighters. List their telephone number.

k. Machinery and Mechanized Equipment. How will inspection of cranes, trucks, and other mechanical equipment be accomplished? Frequency, by whom, what type of records will be kept?

l. Hazardous Material/Waste. If hazardous material/waste not generated by the contractor is encountered during the work. The Contract Officer's Representative (COR) will be notified immediately. If hazardous material/waste is generated as a result of the work, the job hazard analysis must identify the material/wastes and describe handling and disposal procedures. Copies of disposal manifests must be furnished to the COR and retained in contractor files for a minimum of three years.

m. Posters, contests, safety awards help develop positive attitudes toward safety rules. What methods, if any, will be used on this project? Most accidents are preventable by well thought out and executed safety plans.

GUIDELINES FOR THE PREPARATION OF ACTIVITY HAZARDS ANALYSIS

1. Activity Hazards Analysis Development. Before starting any major phase of work, an activity hazards analysis shall be developed and reviewed with the Government representative. This analysis will evaluate anticipated hazards and outline the proposed methods and techniques, which will be utilized to accomplish the work in a safe manner.

2. Phase of Work. Listed are examples of major phases of work, but this list is not all-inclusive. Phases of work shall be tailored to the specific characteristics of the contract. For example:

Storage, Handling, Use and Disposal of Hazardous Material/Waste Preparation and Layout

Clearing and Grubbing Earthwork

Trench Excavation Blasting Demolition Concrete Placement Steel Erection Masonry Electrical

Work Mechanical Work Metal Siding Roofing Carpentry Painting Drop-in-Ceiling

3. Sample Activity Hazards Analysis. The enclosed sample shows a possible format for a phase safety plan that might be submitted on a representative project. This sample incorporates a phase of work, the safety hazards that may be encountered, and precautionary actions that will be taken to overcome these hazards.

4. Indoctrination. Employees performing the work must be made aware of the activity hazard analysis. For this reason, an important part of any phase plan is the indoctrination of all employees who will be performing the work. The foreman shall have a copy of the AHA and a copy of the Safety and Health Requirements Manual, EM 385-1-1, on every job site. The Government will furnish one copy of EM 385-1-1.

5. A Working Document. The AHA is a working document and must be reviewed and updated as more knowledge of the specific activity is gained.

Performance Work Statement Exhibit D, Sample RFP for Non-Routine Work

Performance Work Statement Exhibit E, DD Form 1155 Delivery Order

Performance Work Statement Exhibit F, Annual Pest Control Plan