Attachment 1 revised 8-19-24.docx

PERFORMANCE WORK STATEMENT (PWS)

WAREHOUSE STORAGE SYSTEM SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items, necessary to perform on or off-site preventative maintenance and all repairs to the warehouse storage system in building 3315, as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The equipment is System A ActivRac 7P and System B ActivRac 16P.

1.2 Background: This PWS explains the requirement for maintenance and repair of the warehouse storage system equipment at the LEMC installation in building 3315. The preventative maintenance will be conducted according to the equipment manufacturer and LEMC specifications, and according to the frequency recommended by the manufacturer and LEMC COR. The repairs will be conducted on site, and on an as needed basis, according to the government request. The coordination of the repairs will be scheduled, by the LEMC Technical Point of Contact (TPOC) David Frotscher, 717-267-9444 or the LEMC Contracting Officer’s Representative (COR) Jason Straley 717-267-5241, Jason.w.straley.civ@army.mil, (COR) Monica Dean, 717-267-9577, monica.r.dean.civ@army.mil

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four (4) 12-month option years.

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)). See Technical Exhibit 1 of this PWS.

1.4.2 Recognized Holidays: The following are recognized US holidays. Observed the next business day before after the first if it falls on a Saturday or Sunday. The contractor shall NOT perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3 President’s Day: Third Monday in February

1.4.2.4 Memorial Day: Last Monday in May

1.4.2.5 Juneteenth Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.8 Labor Day: First Monday in September

1.4.2.9 Columbus Day: Second Monday in October

1.4.2.10 Veteran’s Day: November 11th

1.4.2.11 Thanksgiving Day: Third Thursday in November

1.4.2.10 Christmas Day: 25th of December

1.4.3 Place and Performance of Services: The contractor shall provide services in building 3315, between the hours of 0700 and 1600 on Monday through Thursday, and Friday with COR authorization, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at LEMC, and the specific location will be provided by the COR. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. The contractor will also have to provide technicians qualified to work on the warehouse storage system that can successfully pass a basic background check for access to the facility.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 LEMC: Letterkenny Munitions Center

2.1.2 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.2 POC: Point of Contact

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 NONE

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Facility Clearance: The contractor shall possess or be eligible to receive and maintain a Letterkenny Army Depot specific clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a Letterkenny Army Depot specific clearance from the Defense Industry Security Clearance Office.

4.3 Manufacturer Specific Official Training: All contractor employees that conduct maintenance and repairs to the equipment listed in 5.1.1 of this PWS must be qualified to PM or repair the warehouse storage system. They cannot be certified as a group or have only a Certified Supervisor. This qualified PM or repair technician can be validated by past performance references in public or private industry. The reference must be provided to the ACC-LEAD contracting office during the bid process and the reference must be officially validated from the point of industry. For example, if Company A is providing a reference for the contractor, then Company A must include an address, phone number, email and a point of contact that can validate the reference.

4.4 Driver License: All contractor employees shall possess a valid driver’s license. This will have to be provided upon request in order to access LEMC.

4.5 Equipment/Tools: The contractor shall furnish all equipment and tools required for completion of the requirements of this PWS. The contractor shall also be responsible for the disposal and cleanup of all fluids and materials discarded during the maintenance and repair process. All the fluids and materials shall be disposed in accordance with applicable state and federal regulations off site.

5.0 Requirements: The contractor shall provide the necessary means for:

5.1 Maintenance: The routine, scheduled maintenance, shall occur 1 time per 12 months, shall not include travel time or expenses in order to reach the site or building 3315, and the chargeable time starts when the technician arrives at the site in building 3315. The maintenance process shall consist of manufacturer specific check points and software configuration and updates. The maintenance will be conducted according to the Original Equipment Manufacturers (OEM) Standards and any/all operator’s manuals. The COR can also schedule any maintenance between the mentioned intervals. Any conditions or issues requiring repair identified by the contractor, during the maintenance procedure, shall be provided to the COR in writing within 5 business days of the visit, and the COR will either approve and schedule, or deny the proposed repairs. The contractor must correct deficiencies created by the contractor or identified during this maintenance by the LEMC COR that the contractor is responsible for at no cost to the government. LEMC will not be responsible for any fluids spilled or removed during repairs. The fluids include, but are not limited to antifreeze, motor oil, transmission fluid, hydraulic fluid, battery acid, etc.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Prevention of Motor Vehicle Accidents

Requirements for Security, Safety, and Fire Prevention for Contractors

OSHA Standard for General Industry

QUALITY ASSURANCE SURVAILANCE PLAN (QASP)

FO R

Warehouse Storage System Repairs

Customer feedback Preventative maintenance is conducted and then documents are created to reflect testing and the results.