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SCOPE OF WORK

FOR

AIR FORCE RESERVE COMMAND

QJKL 26-0014

Sustain Roof, B807

13 April 2026

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1.0 DESCRIPTION OF SERVICES.

1.1 Scope. This Scope of Work (SOW) describes the services required to/for 934 CES. These services include removal and disposal of all asphalt shingles and underlayment, replacement of any rotted-out roof sheathing, installation of ice/dam and underlayment. The combined square footage of the asphalt shingles is approximately 22,174 square feet.

The single-ply membrane roof is not included in this project. The contractor shall protect the single-ply membrane with tarp, plywood, or other methods to protect from puncture, abrasions or other types of damage caused by the contractor or contractor activities.

Excess materials shall be removed from the installation upon completion of the project.

However, 934 CE requests that 2 unopened bundles of shingles remain.

The 934th Contracting Office will set up a schedule for the sites visit and Q&A session.

1.2 Organization. The AFRC organization with primary responsibility for this requirement is 934th Civil Engineer Squadron.

1.3 Place of Performance. These services will be performed at Bldg. 807, Minneapolis/St. Paul ARS, Minneapolis, MN 55450.

1.4 Required Services.

• Take initial photos of all work areas prior to any removal of roofing materials.

• Removal and disposal of all asphalt shingles, ridge caps, ridge vents and underlayment.

• Protection of existing membrane roofing.

• Installation of 6’ of ice/dam membrane around the entire roof perimeter.

• Replace all damaged diverters, flashing and drip edge.

• Installation of synthetic underlayment beyond the ice/dam.

• Installation of architectural shingles (Basis of design: GAF Timberline HDZ Charcoal

Algae Resistant Laminated High Definition Shingles).

• Installation of ridge caps (Basis of design: GAF Seal-A-Ridge Charcoal Hip and

Ridge Cap).

• Installation of new ridge vents.

• Site cleanup to include pickup of all debris and the use of magnets around the facility and on adjacent membrane roofs to pick up nails.

• 1-year labor warranty from the contract award winner. The warranty start date will start on the date of substantial completion.

• Registration of the manufacturer’s warranty to the 934th Civil Engineer Squadron.

1.5 Contractor Responsibilities.

It’s the sole responsibility of the contractor to facilitate porta-johns and handwash stations.

However, the contractor may utilize B807 restroom facilities during CAC hours of normal operation, 1100 to 1300 hours Monday through Friday. The 934th Civil Engineer Squadron will assist with escorting the porta-john vendor from the contractor gate to the jobsite.

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1.5.1 The contractor will maintain and provide the 934th Environmental Flight with disposal weight tickets at the end of the project.

1.5.2 The contractor shall procure and schedule a construction debris dumpster for drop-off and pick-up. The 934th Civil Engineer Squadron will escort the dumpster contractor for delivery and pick-up.

1.5.3 Each contractor employee shall have and utilize PPE and fall protection provided by the contractor while performing work IAW OSHA regulations.

1.5.4 The contractor must provide at least 72-hour notice for consideration to perform work outside normal business hours. Phone calls and emails are acceptable methods of communicating requests.

1.5.5 The contractor will register all warranty information to 934th Civil Engineer Squadron.

1.5.6 The contractor will clean up debris and refuse at the end of each day. All tools, cords, cables, rope, PPE, and equipment will be stored before departing each day.

1.5.7 The contractor will cover any exposed area with waterproof tarps, free from holes or defects that may allow water to damage any portion of the structure. The facility is in a high wind area, and the tarps must be securely adhered to the facility. As the building is located near the flightline, in the event a tarp flies off the facility onto the ramp or a runway immediately notify Base Defense Operations Center (BDOC) at 612-713-1102. Additionally, repair efforts shall, IAW all additional documents contained within the project submission, be adhered to.

Substitutions and/or deviations will not be accepted unless approved by the Contracting Officer in writing.

2.0 SERVICES SUMMARY (SS).

Site Prep and Demolition shall include:

• Procurement and delivery of materials prior to the start of demolition

• Delivery of dumpster(s) prior to the start of demolition

• Delivery of porta-johns and hand wash stations

• Covering/protection of the single-ply membranes

• Removal of all asphalt shingles, ridge caps, damaged flashing, and rotten plywood/OSB.

• Any other site prep or demolition item not previously identified.

Installation of new shingles

• Installation of new roof sheathing boards identified during demolition.

• Installation of new flashing and drip edge

• Installation of ice and water for the bottom 6’ of the roof

• Installation of roofing underlayment

• Installation of new shingles

• Installation of ridge caps

3.0 GOVERNMENT PROPERTY AND SERVICES

3.1. Government Services. The government will provide necessary electrical and water connections for contractor use.

3.2 Government System(s). Access to Government systems will not be required to perform tasks under the contract/order.

3.3 Federal Holidays: The Minneapolis Air Reserve Station observes the following Federal

Legal Holidays:

New Year’s Day 1 Jan Martin Luther King Birthday Third Monday in Jan Presidents Day Third Monday in Feb Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in Sep Columbus Day Second Monday in Oct Veterans Day Second Monday in Nov Thanksgiving Day Fourth Thursday in Nov Christmas Day 25 Dec

4.0 GENERAL REQUIREMENTS

4.0.1 Minimum award requirements. To be considered, the contractor shall be located within 50 miles of the Minneapolis/St. Paul ARS, Minneapolis, MN 55450, this contract will not include travel or per diem.

4.0.2 The contractor must not have had any Termination for Cause within the previous 10 years.

4.0.3 Galvanized steel drip edge and flashing color must be matched to the existing flashing and drip edge sections.

4.0.3.1 CE approval is required prior to placement of underlayment. Contractor must notify CE at least 2 business days prior to schedule the inspection.

4.0.3.2 CE will conduct a pre-final inspection upon substantial completion of work. A punch list of items to correct will be issued to the contractor for completion prior to the final acceptance inspection. The Contractor must notify CE at least 2 business days prior to pre-final inspection.

4.0.4 A final acceptance inspection with the 934 CE structures personnel will be performed before Beneficial Acceptance of the roof. The contractor must notify CE at least 2 days prior to the final inspection.

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4.0.5 The contractor will provide the 934 CEO and 934 CEC sections with a copy of all registered manufacturer warranty information, and a 1-year overall warranty of construction from the contractor.

4.1 Submittals. Contractor shall submit product data and/or material samples (2) of the following:

1. Shingles: product data and samples

2. Ridge cap: product data and samples

3. Ice and Water Shield: product data

4. Drip Edge: product data and samples

5. Flashing: Product Data and samples

4.1.1 The period of performance shall be no longer than 120 calendar days from issuing the Notice to Proceed (NTP). Contractor shall provide a construction schedule with their proposal, breaking out all key work features along with a sequence of procedures, means of access, space for storage of materials and equipment and use of approaches.

4.2 Post Award Meeting. The Contractor shall attend a one (1) day post award meeting convened and hosted by the 934 MSG/PK COR. The post award conference will be held within two (2) weeks of contract award. The location of the post award conference will be in Bldg. 860 Contracting conference room.

4.3 Installation Access. The contractor shall provide competent staff to perform work. All contactor personnel must be U.S. citizens. It is the contractor’s sole responsibility to ensure that no employee doing work on this installation shall ever have been convicted of a felony or have any open warrants. All vehicles are subject to search at any time while entering, on, or exiting the installation. Contractors shall not have on their person, possession or in their vehicle any drugs, including marijuana, paraphernalia, firearms, ammunition, or drones.

4.3.1 The names, dates of birth, driver’s license numbers, issuing state, and expiration dates of the DL’s of the contract employees shall be provided to the 934th Contracting Office at least 72 hours prior to the Post Award Conference. Acceptable forms of identification include ReaID, Passport, birth certificate from the United States, or Enhanced Identification.

4.3.1.1 If, during the background checks, a contractor has been convicted of a felony, the USAF will deny entry. Additionally, if an open warrant is discovered, the USAF will detain the individual and extradite them to the area of original jurisdiction. Any person without legal status to work in the US will be detained and transferred to Immigration and Customs Enforcement.

4.4 Travel. No travel or per diem authorized. Only contractors submitting bids who are located within 50 miles of 760 Military Highway, Minneapolis, MN 55450 will be considered as set forth in the Government’s Joint Travel Regulation, Volume 2 and allowable per FAR 31.205-46, Travel Costs. No profit or fee will be paid.

4.5 Contractor Manpower Reporting. In accordance with 10 U.S.C. 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.

The Contractor shall report all Contractor labor hours, including subcontractor labor hours, CUI required for performance of the services provided under the contract in System for Award Management (SAM). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data.

Additional information and user manuals for government personnel and contractors are available at the SAM website (https://www.sam.gov).

4.6 Continuation of Mission-Essential Services During a Crisis. The Functional Commander or civilian equivalent has determined, by placing the decision in writing, that all of the contractor services performed under this contract are not mission-essential and will not continue in the event of a crisis.

4.7 Non-personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services or give the perception of personal services. The Contractor shall notify the AFRC/PKA CO immediately if any task requires action by the Contractor personnel that constitutes or are perceived to constitute personal services.

These services shall not be used to perform work of a policy/decision making or management nature, i.e. inherently governmental functions.

4.8 Security. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

4.8.1 Use of photography. The Contractor is only allowed to photograph the site. Photographs of Air Force assets outside of the “job site” is strictly prohibited. Photographing military aircraft, USAF flightline, facilities outside of the jobsite, US Government personnel and government vehicles is strictly prohibited as defined under 18 U.S.C § 795, EO 10104, 18 U.S.C § 796, and 18 U.S.C. § 797.

Any contractor in violation of federal photography laws on a military installation will face a fine of not more than $100,000, 1 year in prison or both.

4.8.1.1 Controlled Unclassified Information. The Contractor shall mark, handle and safeguard Controlled Unclassified Information in accordance with the DoD Manual 5200.1-M, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI), and the DD254, DoD Contract Security Classification., if applicable. This includes facility drawings.

4.8.1.2 Resource Protection and Integrated Defense. The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the Contracting Officer Representative (COR) of this contract.

4.9 Health & Safety Program. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the 934 MSG/PK CO notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

https://www.sam.gov/

4.10 Incident or Mishap Procedures. The Contractor shall immediately call 911. The Contractor shall within one (1) hour notify the 934 MSG/PK CO, 934 CE/CEC COR and 934 AW/SEW of all mishaps or incidents for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the 934 MSG/PK CO (with copy to 934 CE/CEC COR) who will forward to 934 AW/SEW. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the AFRC/PKA CO. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name and title of person(s) reporting

(B) Date, time and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

4.11 Fire Emergencies. The Contractor personnel shall dial BDOC at 612-713-1102 for all emergencies. The 934th Security Forces Squadron will notify the appropriate agency.

4.12 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall notify the 934 MSG/PK CO and 934CE/CEC COR upon notification of a visit.

4.13 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip