Attachment 1- Redacted Brand Name Justification and Approval- Envella Hospital beds_.pdf

Control No:

Memorandum for Record - Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Regional Health Contracting Office - Central

2. Description of Action:

William Beaumont Army Medical Center (WBAMC), Ft. Bliss, Texas requires a follow-on full maintenance services contract for the Envella specialty hospital bed as needed for high-risk patients after operating procedures. These rentals provide comfort and fluidization needs to manage patients risk for pressure ulcer development, skin care complications, critically ill, or immobile patients. The period of performance (POP) is 1 October 2021 to 30 September 2022, with two 12-month option periods, utilizing fiscal year 2022, Operations and Maintenance funds

Nature: D New Requirement X Follow-on Requirement

Contract Vehicle:

Pricing/Contract Type: X Fixed Price D Time & Materials/Labor Hours D

Cost Reimbursable D Hybrid

Funds: _

FY:

Name of Proposed Contractor(s) and Address:

Hill-ROM Company, Inc.

1069 State Rt 46 E.

Batesville, IN 47006

Brand Name Buy: X. Yes □ No

3. Description of Services or Supplies:

William Beaumont Army Medical Center requires a

Version - February 2017

a. The Contractor shall provide the rental of Envella specialty hospital beds, accessories, delivery, pick-up, maintenance, support and training on the use of rental equipment. These specialty hospital bed rentals are necessary to ensure the continuity of operations for the recurring patients currently by the Department of Nursing, William Beaumont Army Medical Hospital, Fort Bliss, Texas.

b. Hill-Rom, Inc., will provide the Envella specialty hospital beds, which includes; the required weight support mattresses, Air fluidized support surface, required bed temperature, central bed lock and alert feature, integrated scale for patient weight, entire bed frames, collapsible side rails, fire resistant material and optional trapeze.

Period of Performance:

Base Period 1 October 2021 to 30 September 2022 Option Year 1 1 October 2022 to 30 September 2023 Option Year 2 1 October 2023 to 30 September 2024

Total Estimated Value:$

4. Authority:

X FAR 13.106-l(b)(l): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Current contract W81K00-20-F-0101 provides for the Envella specialty hospital beds for WBAMC and expires 30 September 2021. In order to continue providing for the rental of the specialty hospital beds that are critical to the Department of Defense mission of providing access to patient care, a follow-on contract is required. Hill-Rom, Inc. is the only company that possesses the ability to support the continuation of this requirement at the start date of I October

2021. There are no vendors that provide the full spectrum of the technical requirements as Hill Rom does. It is of note, that they are the sole proprietary for the required bed rentals. Hill-Rom does not authorize any entity to offer rental or distribute their rental fleet on behalf of Hill-Rom.

The current rental of Envella specialty hospital bed meets the critical needs of the patients.

Additionally, other specialty hospital beds by another company would not be compatible with the existing rentals, others don't offer the full coverage as required per the technical specifications and some don't delivery to the local area.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 D do not apply due to the$ threshold, X apply and will be followed, or D do not apply due to an exception at 5.202 __ .

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)( 4)(iii)(A)

D Action is NOT a brand name restriction and is under $250K, no posting required

D Action is a brand name restriction, under $25K, no posting required X Action is a brand name restriction, n.

D Action is a brand name restriction over $25K but will not be posted due to exception:

�' FAR 6.305(f) ....__. FAR 8.405-6(b )(3 )(iii)(A) ....._.FAR 8.405-6(b )(3)(iii)(B) _____.FAR 8.405-6(b )(3)(iii)(C) � FAR 16.505(a)(4)(iii(C)

7. Market Research:

Based on market research efforts conducted within the past four months for a search of the Federal Supply Schedule (FSS)Neterans Affairs (VA) schedule and Government Service Administration (GSA) holders using SIN 65 II, Scientific Equipment and Services with keywords ''Hill-Room Bed Rental'' yielded O small businesses that specifically included the equipment items installed at WBMAC

A search of the Small Business Administration Dynamic Small Business Search (DSBS) using NAICS 811219- Other Electronic and Precision Equipment Repair and Maintenance, with keywords ''Hill-Rom Bed rental'' The results yielded O small businesses that can provide the requirement.

A broader review of DSBS database was conducted using a different NAICS code 5.32490 to see if it generated different results as that code was previously used on the prior contract. The NAICS code 532490- Other Commercial and Industrial Machinery and Equipment Rental and Leasing with key words ''Envella bed'', yielded O small businesses that could provide the requirement.

Further market research was conducted utilizing NAICS 532490. On 18 May 2021 a full and open brand name Envella hospital bed Sources sought notice (# PANHCA 21_P _0000_006424) was published in beta.SAM.gov with a closing date of 24 May 2021. Only two responses were received; Hill-Rom on 19 May 2021 and Interior Infusion on 25 May 2021. After review of both responses the Government technical team had no further questions to Interior Fusion as it did not meet the technical specifications. Hill-Rom was reviewed and met the technical specifications.

There are other vendors listed and capable of providing a specialty bed. However, there are no vendors that provide the technical requirements, delivery and maintenance as Hill-Rom does.

8. Other Facts:

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon previous contract history, sources sought responses, additional market research and price analysis used.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the supplies herein described have otherwise been authorized for acquisition.

Signature: