Attachment 1 PWS Zeiss Prismo CMM FY21.pdf

PERFORMANCE WORK STATEMENT

ZEISS COORDINATE MESURING MACHINE CALIBRATION

MAINTENANCE AND REPAIR

FEET READINESS CENTER SOUTHEAST (FRCSE)

NAS JACKSONVILLE

PART 1

GENERAL INORMATION

1. General. This is a non-personal services contract to provide calibration and maintenance and repair for five (5) Zeiss Coordinate Measuring Machines. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Calibration, Maintenance and Repair of five (5) Zeiss Coordinate Measuring Machines

(CMM) at Fleet Readiness Center Southeast (FRCSE), Naval Air Station (NAS) Jacksonville, FL as defined in this Performance Work Statement (PWS) except for those items specified as

Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background. FRCSE is an industrial facility that performs rework, repair, and overhaul of various aircraft, engines, and components. To support the depot level maintenance operations, various industrial equipment along with equipment sustainment efforts are needed to meet fleet aircraft operational schedules, obtain solutions for product line obsolescence issues along with materially aged and technologically dated equipment that negatively impacts the command’s capacity to support 4th and 5th generation weapon systems. FRCSE utilizes the Zeiss

Coordinate Measuring Machine systems (CMMs) to inspect, measure, and facilitate the manufacturing of a variety of aircraft parts and components to include aircraft engine components. The Zeiss CMMs take recorded measurements and provide the means to compare values from model data and Geometric dimensioning and tolerance (GD&T) features. FRCSE currently has a Calibration Maintenance and Repair Contract with Zeiss Industrial Metrology, LLC and intends to replace that effort with a follow on Service Contract no later than May 2022.

A service contract for the calibration maintenance and repair of the five (5) Zeiss Coordinate

Measuring Machine Systems will enable FRCSE to continue providing the Depot Level

Maintenance support needed to the Feet.

1.3. Objectives. The objective of this contract is to provide Calibration Maintenance and Repair of 5 ZEISS Coordinate Measuring Machine Systems located at Naval Air Station, Jacksonville, Florida 32212 0016.

1.4. Scope. The Contractor shall be responsible for providing calibration, maintenance and repair of both hardware and software. Support includes but is not limited to, preventative maintenance;

service and repair for any system malfunction; routine maintenance and updates to sustain daily operations; to include training in updates require training. The Contractor shall comply with all applicable laws and regulations, including but not limited to; Federal Law, Florida State Law(s), Occupational Safety and Health Administration (OSHA) regulations, Navy and installation regulations.

1.5. Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and four (4), 12-month option years plus 6 month option to extend.

The Period of Performance reads as follows:

Base Period: 12 May 2022 - 11 May 2023

First Option: 12 May 2023 - 11 May 2024

Second Option: 12 May 2024 - 11 May2025

Third Option: 12 May 2025 - 11 May2026

Fourth Option: 12 May 2026 - 11May 2027

52.217-8: 12 May 2027 - 11Nov 2027

1.6. Hours of Operation.

1.6.1. Normal Duty Hours. The Contractor is responsible for providing performance/service, between the hours of 0600 to 2330, Eastern Standard Time (EST), Monday through Friday, with

24 hr On-call, toll‐free telephone support. Except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings.

1.6.2. The contractor shall schedule and notify all on-site work with the Designated Government

Representative (DGR) two (2) business days before arrival to ensure CMMs are prepared for the maintenance work. In certain situations, the Government may authorize after-hour or weekend support at the request of the contractor or FRC site. Utilization of authorized after-hour or weekend support will be at the discretion of the contractor and come at no additional cost to the

Government.

1.6.3. Federal Government Holidays.

a. New Years Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following

Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to

Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. If Government personnel are furloughed, the Contractor shall contact the Contracting

Officer (KO) or the Government Technical Representative (GTR) to receive direction. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event of a Government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

1.6.4. Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the

Contractor for additional compensation.

1.7. Place of Performance. The work under this contract will be performed at the specific location of CMMS, currently Bldg. 797 and Bldg. 101 on NAS, Jacksonville, Florida.

1.8. Type of Contract. The Government will award a Fixed Firm Price contract.

1.9. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4 entitled, “Contract Terms and Conditions - Commercial Items” (52.246-1 entitled, “Contractor

Inspection Requirements” and applicable sub-clauses pertaining to quality control.

1.9.1. Corrective Actions. At any time it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a

Contract Deficiency Report (CDR) is issued the Contractor shall develop a Corrective Action

Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

1.10. Quality Assurance. Inspection and acceptance of the services shall be performed by the government at destination upon completion of required work identified in PWS. The contractor is responsible for the performance of all inspection requirements as specified by the OEM. The absence of any inspection requirements documented in this PWS shall not relieve the contractor of responsibility that all products or supplies submitted to the government for acceptance comply with all requirements of the contract.

1.10.1 Quality Conformance Inspection. A Quality conformance inspection shall be conducted after completion of any maintenance and/or calibration procedures performed on the machines under the contract. Failure of the Zeiss Prismo machines to pass the OEM specified inspection shall be a cause for rejection. In such case Zeiss shall be responsible to find the cause of the discrepancy and perform the correction and repair.

1.10.2 Operational & Acceptance Test. Acceptance test shall be performed on the Zeiss Prismo machines to ensure conformance with this statement of work. The acceptance test shall include an operational and measurement verification performed by the Government Representative.

1.11. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with the above and all other applicable DoD, Navy, Federal, State and Local safety and health requirements.

1.11.1. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution.

The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or

Contractor personnel may be grounds for the KO or authorized representative to halt any and all

Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

1.11.2. Reporting Mishaps. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract. The Contractor shall adhere to reporting of mishaps IAW OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and

Safety Investigation, Reporting, And Record Keeping Manual. In addition the Contractor shall report injury or occupational illness to on-duty Contractors and Contractor accidents involving

Navy property and personnel.

1.14. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties, Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.14.1. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

PART 2

CONTRACTOR FURNISHED ITEMS AND SERVICES

2. Contractor Furnished Items and Responsibilities.

2.1. Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

2.1.1. The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract.

2.2. Materials. The Contractor shall provide materials such as but not limited to; any Hardware, software and repair parts required for CMMS to operate according to current Original Equipment

Manufacturer (OEM) Specifications.

2.3. Equipment. The Contractor shall provide all tools and test equipment necessary to facilitate

CMMS continuous operation with no down time.

2.4. Responsibilities of the Contractor.

a. The Contractor shall provide a safe working environment for key consultants and all persons in his/her employ as prescribed by Engineering Manual (EM) 385-1-1, “General

Safety Requirements” and 29 CFR 1910 “Occupational Health and Safety”. The

Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the

Government.

b. Contractor shall exercise extreme caution to protect CMMS from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage or whatsoever kind and nature to all Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

c. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

PART 3

SPECIFIC TASKS

3. General. The contractor shall perform all Calibration and Preventive Maintenance services required to ensure the CMMS identified equipment remain in fully operational condition as prescribed by the Original Equipment Manufacturers (OEM) recommended guidelines. All costs to include but not limited to travel, parts, hardware, software, fees licenses and shipping costs shall be included and shall not be billed separately. This service will be provided annually at minimum for the five (5) Zeiss Prismo CMM systems:

Location Asset Description Serial # SHOP#

Bldg.797 65886-062352 PRISMO CMM 115320 62635

Bldg.797 65886-062354 PRISMO CMM 115326 62635

Bldg.797 65886-068550 PRISMO CMM 201305

810184

62142

Bldg.101 65886-067108 PRISMO CMM 154588 62635

Bldg.101 65886-062353 PRISMO CMM 115358 62142

The services include performance of standard Original Equipment Manufacturer (OEM) recommended maintenance, A2LA accredited calibration, replacement of necessary parts as required, troubleshoot all issues which prevent machines from operating properly, provide on-call phone support, and verification that the machines are operating within OEM tolerances.

3.1. Software Support. The Contractor shall provide a comprehensive support program that includes up to date software releases by SN# device, 24 hr On-call, toll‐free telephone support, and training in case of new software release for the following Serial Number Devices and configurations.

a. Prismo S/N 115320; PA# 65886-062352 (Shop 62635)

Calypso, Curve, IGES, Navigator, PCM, GearPro Involute, GearPro Adv Involute, GearPro

Bevel, GearPro Adv Bevel, GearPro Worm, BladePro

b. Prismo S/N 115326; PA# 65886-062354 (Shop 62635)

Bevel, GearPro Adv Bevel, GearPro Worm, BladePro and Rotary Table

c. Prismo S/N 154588; PA# 65886-067108 (Shop 62142)

Calypso, CATIA V, Curve, FreeForm Surface, IGES, Navigator, PCM, Step, UG

d. Prismo S/N 115358; PA# 65886-062353 (Shop 62142)

Bevel, GearPro Adv Bevel, GearPro Worm, BladePro

e. Prismo S/N 201305810184: PA# 65886-068550 (Shop 62635)

Calypso, Curve, IGES, Navigator, PCM, VAST Performance, FreeForm Surface, GearPro

Involute, GearPro Adv Involute, GearPro Bevel, GearPro Adv Bevel, GearPro Worm,

3.1.1. Hardware Support. Contractor shall perform Preventive Maintenance and Repair and upgrade as required of all five (5) ZEISS CMMS to include parts. Items include but are not limited to: air dryers, filtration units, UPS, boosters and electrical panels, or any other items part of the OEM identified configuration.

3.1.2. A2LA Accredited Calibration. Contractor shall perform and ensure Annual calibration of each CMMS be performed to meet the 17025 International Standards Organization (ISO) standards. This includes an “As found” verification of the machine prior to performing any maintenance work and an “As left” verification after maintenance or service is completed.

Contractor shall provide associated documentation in accordance with IAW ISO 17025

Accredited ISO 10360 calibration certificate.

3.1.3. Extended Service Agreement. Contractor shall provide on‐site service to maintain identified CMMS in a fully operational state. If repair is required, Contractor shall address the issue within (3) three business days and be on site to repair NLT 7 business days. This is inclusive of all labor, travel, freight and spare parts. The Complete Calibration covers the calibration in one software package and only includes ZEISS supported measurement software.

3.2. Deliverables

3.2.1. Repair and Calibration Report. The Contractor shall provide an as found and as left

Calibration report NLT five (5) days after each event. This includes an ISO 17025 Accredited

ISO 10360 calibration certificate indicating each CMM: meets / does not meet original factory specifications, with both As Found and As Left data.

PART 4

APPLICABLE PUBLICATIONS AND FORMS

4. Applicable Publications

4.1. The Contractor (to include Subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

a. 29 CFR 1910, Occupational Health and Safety

b. 41 CFR 102, Federal Management Regulation (FMR)

c. DoD 5500.7-R Joint Ethics Regulations (JER)

d. DoD 5200.08-R, Physical Security Program

e. 32 CFR 147.24, The National Agency

f. OPNAVINST 5530.14E CH-2, Navy Physical Security and Law Enforcement Program

g. OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and Safety

Investigation, Reporting, And Record Keeping Manual

4.2. Forms. Mandatory records and report forms are listed below.

a. FRCSE 5500/17 – Visit And Access Request, available at https://navalforms.documentservices.dla.mil/formsDir/_FRCSE__5500_17_8791.pdf

5.0 GOVERNMENT TECHNICAL REPRESENTATIVE

6.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA) NMCARS 5237.102(90)

6.1 The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Fleet Readiness

Center Southeast via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-

Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

https://navalforms.documentservices.dla.mil/formsDir/_FRCSE__5500_17_8791.pdf

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than

October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

7.0 PERFORMANCE REQUIREMENTS SUMMARY

Performance

Objective (Include

PWS Ref)

Performance

Standard

Performance

Threshold

Method of Surveillance

PWS Para. 3. The contractor shall perform all

Calibration and

Preventive

Maintenance services required to ensure the

CMMS identified equipment remain in fully operational condition.

PWS Para. 3.1.

Software Support.

The Contractor shall provide a comprehensive support program that includes up to date software releases by

SN# device, 24 hr On-call, toll‐free telephone support, and training in case of new software release.

PWS Para. 3.1.1.

Hardware Support.

Contractor shall perform Preventive

Maintenance and

Repair and upgrade as required on all 5

ZEISS CMMS to include parts.

Annually according to

Original

Equipment

Manufacturers

(OEM)

Specifications

All Systems have up to date software, Support is available when requested

Annually according to

Original

Equipment

Manufacturers

(OEM)

Specifications and as upgrades are required

100% Complete per

OEM Specifications

100% No unfilled requests for support

Customer Feedback, Per ISO

17025 Accredited ISO 10360

Customer Feedback and

Inspection

Inspection https://www.ecmra.mil/

PWS Para. 3.1.3.

Extended Service

Agreement.

Contractor shall provide on‐site service to maintain identified

CMMS in a fully operational state.

PWS Para 3.2.1. The

Contractor shall provide an as found and as left Calibration report.

Identify and address within 3 business days, be on site if required within 5-7 business days.

NLT 5 days after each event.

Customer Feedback, 100%

Inspection Per ISO 17025 ISO

10360

Inspection and ISO 17025 or

ISO 10360 calibration certificate