Attachment 1 PWS Warbird Performers and Statics.pdf

Performance Work Statement Warbird Aerial and Static Display at the 2025 Joint Base Andrews Air Show

30 April 2025

Table of Contents

1.0 Vision Statement

2.0 Scope

2.1 Background

3 General Requirements

3.1 Non-Personal Services

3.2 Business Relations

3.3 Contract Administration and Management

4 Special Requirements

4.1 Contractor's Liability Insurance:

4.2 Compensation and Cancellation

4.3 Deposits

4.4 Lodging

4.5 Rental Vehicles

4.6 Donations

4.7 Security and Safety

Performance Work Statement

Aerial and Static Displays at 2025 Joint Base Andrews Air Show & Open House

1.0 Vision Statement

The 2025 Joint Base Andrews (JBA) Open House is scheduled to occur September 12-14, 2025. This event in the National Capital Region will feature aerial demonstrations and static displays of significant military aircraft in United States Air Force (USAF) history. In support of this effort, the government seeks to secure the services of contractor-operated, historically-significant aircraft to perform and/or be displayed for event attendees during the JBA Air Show & Open House. The government seeks ‘warbirds’ IAW AFMAN 10-1004 Attachment 6, to accomplish one aerial performance with narration per aircraft per day of the JBA Open House, and/or static display during Open House hours when not engaged in flying activities.

2.0 Scope

The intent of this requirement is to award multiple warbirds or warbird team performance contracts. The intent is to also have multiple static warbird displays, which may be awarded as standalone contract requirements, or may be satisfied by warbird aircraft who also complete a performance.

The contractor shall provide the necessary tools, equipment, labor, material, expertise, and management required to operate and/or display the aircraft in support of the 2025 Joint Base Andrews Air Show and Open house, that addresses, meets, and fulfills the statement stated above in section 1.0 of the Performance Work Statement.

2.1 Background

A warbird is defined as a privately-owned vintage military aircraft (or likeness thereof) that has been used in a military conflict or which is of significance in the history of military aviation. Warbirds could be a U.S. military aircraft or that of a foreign government. The narration during the show should clearly note the aircraft’s military significance. Warbirds will be painted in a military paint scheme. These aircraft display Air Force and military history and increase awareness of the Air Force’s role in national security.

Aerial and static displays show attendees the capabilities of the aircraft.

3 General Requirements The 2025 JBA Air Show & Open House is scheduled to occur September 12-14, 2025. Contractors, aircraft, and support vehicles are expected to arrive at JBA (ICAO KADW) on or before September 12, 2025 and will depart no later than September 15, 2025 at 1800 Eastern Time.

The contractor will provide aerial demonstrations during each day that will include, but is not limited to:

flybys, formations, aerobatic performances, and heritage flights. If unable or not contracted to perform/fly, the contractor can provide a static display. It is desired that aircraft contracted to perform/fly in the Air Show also become a static display during non-flying portions of the show, if possible. If circumstances arise, special exceptions can be made to the arrival and departure times once approved by the Air Operations Officer.

3.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

3.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

3.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the government at Joint Base Andrews, MD and the contractor's corporate offices.

4 Special Requirements

4.1 Contractor's Liability Insurance:

The Contractor declares that they will maintain personal liability insurance within the limits of one million dollars ($1,000,000.00) per occurrence for bodily injury or property. A copy of proof of insurance shall be provided to the Contracting Officer no later than 1 July 2025.

4.2 Compensation and Cancellation

Should the 2025 JB Andrews Air Show & Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, disaster, terrorism, or an act of God/force majeure, pandemic and or epidemic neither parties hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing.

Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the Contractor is on-site and ready to perform on the day of the event but cannot due to circumstances outside of the Contractor's control, the Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type; to include 100% of the performance fee or a percentage thereof that is commensurate with the amount of non-performance.

4.3 Deposits

The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report.

4.4 Lodging

The Contractor will not include a fee for Lodging. The Government will provide double-occupancy, non-smoking rooms for Contractor personnel during their stay, depending on their arrival and departure time.

The Contractor will submit the number of rooms required in their official quote. The Contractor and all individuals/Sub-Contractors assisting the Contractor in the execution of work stated in this PWS and subsequent the contract shall be responsible for paying for all sundry items consumed. Upon check-in, a credit card for each room provided will be required to cover any sundry item costs or damages to the hotel.

4.5 Rental Vehicles

The Contractor shall not include a fee for ground transportation. If required, the Government will provide a rental vehicle during their stay, depending on their arrival and departure time. The Contractor shall include in their quote their vehicle request (quantity and type).

The Government will provide the below from 11 September 2025 to 15 September 2025.

• One (1) Mid-sized sedan or one (1) mini-van

• One (1) golf cart with flatbed

• Suitable secured site to park

4.6 Donations

Air Force shows are free to the public and charge no admission. The Contractor shall not solicit donations as additional compensation from the public. The Contractor may not display or present any signage or charge for an admission fee in any way, shape, or form to tour an aircraft or display. See AFM 10-1004 for further guidance.

4.7 Security and Safety

4.7.1 Base Access

In order to gain access the contractor shall do the following:

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Government POC listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The Government POC will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate and complete SF74 to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management, citing the appropriate paragraphs as applicable.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

4.7.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

http://www.osha.gov/dcsp/vpp/index.html