Attachment 1_PWS W912PB26RA017.pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Administrative Pastoral Life Coordinator, USAG Bavaria

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Catholic Administrative Pastoral Life Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Catholic Administrative Pastoral Life Coordinator as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

All work shall be accomplished within the guidelines of the Roman Catholic Church, AMS Priests’ Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies. The Contractor shall provide the required services as indicated in this

PWS.

1.2 Background: The services of a Catholic Administrative Pastoral Life Coordinator fall under the USAG Bavaria Chaplain’s Religious Support Program as defined in the Command Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support Program is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the Chaplains’ Religious Support Program is to ensure the free exercise of religion which is a statutory requirement under USC Title X. As a non-personal services Contractor, the Contractor is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.3 Scope: The contractor shall provide non-personal service(s) contract to provide Catholic Administrative Pastoral Life Coordination to the USAG Bavaria Religious Support Office (RSO). This is a non-personal services contract between the USAG Bavaria Religious Support Office (RSO) and the Contractor to perform tasks and provide deliverables identified herein. The Contractor shall provide non-personal service(s). The contractor shall become knowledgeable of the Catholic Community and Garrison Religious Support program through the review of SOPs, program schedules, Concept of Operations, etc. The contractor shall attend and participate in required meetings scheduled by the Parish in order to gain and provide information pertaining to the Catholic Administrative Pastoral Life Coordination tasks. The contractor develop and provide a monthly Catholic Community calendar that will contain important religious events as well as closures. The Contractor shall create and provide a weekly bulletin and announcements as well as assist the Community Event Coordination and Publicity program. The Contractor shall maintain the Catholic Community Registration as well as collect and support the Sacramental Records. All services should be conducted in alignment with the Archdiocese for Military Service (AMS) requirements defined in Part 4 of this PWS.

1.3.1 Period of Performance: The period of performance shall be for one (1) Base Year of Twelve (12) months and four (4) 12-month option years.

1.4 Objectives: The objectives of this requirement is to provide support to the Garrison RSO and Catholic Chaplain/Priest in conducting religious services. The contractor shall focus on providing support to the Catholic population by assisting with various administrative tasks related to religious services. The services provided must align with the policies defined for the Pastoral Care of Catholic Personnel as published by Archdiocese. The Contractor shall serve as a Chaplain Corps’ special resource person who provides program or support functions. The contract service provider shall consult and coordinate with the Catholic priest/deacon endorsed by the Archdiocese for the Military Services (AMS) and Garrison RSO personnel.

1.4.1. This contract does not create an employer-employee relationship between the Government and Contractor, as well as any corporation, partnership, business association, other party, or legal entity with which the Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the Contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance. Payment will be made monthly on a per service basis.

1.4.2. The Contractor shall only provide services defined in technical Exhibit 1, for which no Unit Ministry Team (UMT) members (Chaplains and Religious Affairs Specialists), RSO Department of the Army (DA) Civilians, or volunteers are able to perform. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.4.3. This contract does not require a traditional fulltime Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours.

1.4.4. No UMT member, military member, DA Civilian, fellow contractor, or volunteer can supervise or direct the Contractor or control the method by which he/she performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the Government. It is the responsibility of the Contractor to guard against any actions that are

Wessels, Gus W MSG USARMY 409 CONTR SPT BDE (USA) What are these duties? How can the contractor be held liable for this?

Wessels, Gus W MSG USARMY 409 CONTR SPT BDE (USA) This is outlined at the very end of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee.

1.4.5. Under no circumstances shall a Contractor provide direction to a Chaplain, Religious Affairs Specialist (RAS), Servicemember, DA Civilian, fellow contractor, or volunteer, nor shall he/she represent in an official capacity the Federal Government, U.S.

Army, or the local congregation that the contract supports.

1.4.6. The services of a Catholic Administrative Pastoral Life Coordinator fall under the USAG Bavaria Chaplain’s approved, annual Command Master Religious Program (CMRP). The mission of the CMRP is to provide religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the CMRP is to ensure the free exercise of religious preference which is a statutory requirement under USC Title X. As a non-personal services Contractor, the Catholic Administrative Pastoral Life Coordinator is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award (Deliverable A.001). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within (ten (10) days). If the Government has provided comments, the Contractor shall then have (five (5) days) to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than (ten

(10) days) prior to the anticipated change and before implementation by the Contractor.

The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 RESERVED

1.5.1.2 RESERVED

1.5.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary (PRS). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s)

1.5.3 Recognized Holidays: Work shall not be performed on the U.S. federally recognized holidays listed below occurring during the normal workweek unless otherwise requested by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 10 June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.5.3.1 Services on Federal Holidays: Work may be required in support of Mass services on the U.S. federally recognized holidays listed below.

New Year’s Day 1 January Christmas Day 25 December

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek, unless otherwise directed by the Contracting Officer.

German national and local holidays are:

New Year’s Day January 1st Epiphany January 6th Good Friday Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Whit Monday Varies Corpus Christ Varies Assumption Day August 15th Day of German Unity October 3rd All Saints’ Day November 1st 1st Christmas December 25th 2nd Christmas December 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1. Government Facility Office Hours: The Government facility office hours are Monday through Friday from 0800 to 1700, in addition to worship services and ministry except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility

1.5.4.2 Government Facility Operating Hours: RESERVED

1.5.4.3 Contractor Support Hours: The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.4 Government Hours of Operation: Government business hours are between 0700-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of services are essential. This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings.

Some tasks may require holiday, evening, and weekend hours.

1.5.4.5. Place of Performance: The work to be performed under this contract will be performed at USAG Bavaria.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 RESERVED

1.6.2 RESERVED

1.6.3 RESERVED

1.6.3.1 RESERVED

1.6.3.2 Performance of Work on Recognized Holidays and outside normal Government Business Hours. Religious Support Office (RSO) programming is often conducted on Federal, State, Host Nation and Religious Holidays and outside of normal government business hours. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS whenever required to meet RSO programming requirements. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of services are essential.

1.6.3.3 Place of Performance: The services to be performed under this contract shall be performed across USAG Bavaria chapel facilities to include Rose Barracks, Tower Barracks, Hohenfels And Garmisch. Main Post Chapel (Building #2) and/or other RSO office or event locations located on USAG Bavaria in accordance with published religious worship and observance schedules.

1.6.6 Type of Contract: The government will award a firm fixed contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall have at time of the proposal submission and maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254. The unit security monitor or COR is responsible for initiating this form.

1.6.7.1. AT Level I Training. All Contractors, including subcontractors, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 45 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable (Deliverable A.002). The Contractor shall submit certificates of completion for each affected contractors and subcontractor's employee to the KO via the COR, within 7 calendar days after training is completed. AT Level I awareness training is available online at https://jko.jten.mil/courses/atl1/launch.html .

1.6.7.2 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The Contractor shall provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The Contractor shall comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.3. iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. . Training slides can be found on the Army OneSource website:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.as px

1.6.7.4. OPSEC Training. All Contractor employees, including subcontractors, shall complete OPSEC “Level I” training within 30 days of employment under this contract.

Verification of the training shall be provided to the COR upon completion of the training https://jko.jten.mil/courses/atl1/launch.html%C2%A0 http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

(Deliverable A.007). OPSEC “Level I” training is available at Army Training Information System (ATIS) https://learn.atis.army.mil/ . Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the (A)COR within five (5) days after completion of the training.

1.6.7.5 Information assurance (IA)/information technology (IT) training.

(As required on the AT/OPSEC Cover Sheet) All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training within within 30 days of employment under this contract. Verification of the training shall be provided to the COR upon completion of the training (Deliverable A.010)

1.6.8 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.1. Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Keys issued to the Contractor by the Government may not be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost keys to the Contracting Officer.

1.6.8.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks will be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.3. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.4. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

https://learn.atis.army.mil/

1.6.9 Special Qualifications: All services under this contract are to support the USAG Bavaria CMRP. The Contractor shall be a Catholic who is confirmed and in good standing in the Catholic Church and has 2 years of experience with Catholic programming.

1.6.9.1 The Contractor shall furnish in writing to the COR within five business days after award of the contract, all certifications, background checks, contact information and personal identification information (PII) of any Subcontractor that will participate in the performance of this contract.

1.6.9.2 Experience in military chapel programs is preferred. Contractor personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Ability to speak English clearly and with excellent comprehension is essential.

1.6.9.3 The Contractor shall ensure that contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

1.6.9.4 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

Nor shall the Contractor employ a person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500-7R.

1.6.9.5 The Contractor is cautioned that off-duty active military personnel and Department of the Army Civilians hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of Contractor employees at any time shall not constitute an excuse for nonperformance under the contract.

1.6.9.6 All individuals who perform work under this contract shall be employees of the Contractor and/or employees of an approved subcontractor.

1.6.9.7 Contractor personnel shall present a neat and clean, well-groomed, and business-like appearance. Appearance shall be appropriate for religious worship services and other activities identified in this PWS while performing under this contract.

1.6.9.8 All Contractor personnel shall communicate and behave with etiquette in the workplace that is indicative of respectful and courteous professional manner befitting US military religious support activities. Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract

• Perform inspections necessary in connection with contract performance

• Maintain written and oral communications with the Contractor concerning technical aspects of the contract

• Issue written interpretations of technical requirements, including Government drawings, designs, specifications

• Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies

• Coordinate availability of Government property

• Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.12 Key Personnel: The Contractor shall provide a Primary Point of Contact (POC) who shall be responsible for the overall management, performance and coordination of this contract. The Primary POC shall act as the central point of contact with the Government. The Primary POC shall have signature authority for contract-related documents and make independent decisions concerning the performance of the contract to include personnel staffing, work beyond normal operating hours and contract http://chrome-extension/efaidnbmnnnibpcajpcglclefindmkaj/https:/www.esd.whs.mil/portals/54/documents/dd/issuances/dodi/500072p.pdf http://chrome-extension/efaidnbmnnnibpcajpcglclefindmkaj/https:/www.esd.whs.mil/portals/54/documents/dd/issuances/dodi/500072p.pdf negotiations. An Alternate shall be designated to act in the same capacity as the Primary POC during his/her absence. The Contractor shall provide a Catholic

Administrative Pastoral Life Coordinator who shall be responsible for performing the tasks in this contract. The name of this person and an alternate POC, who shall act for the Contractor when the Primary POC is absent, shall be provided in writing to the COR at post-award meeting (Deliverable A.004).

The Catholic Administrative Pastoral Life Coordinator must be able to obtain a Catechist certification from the Archdiocese for the Military Services within 180 days of contract award. Contractor personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Deliverable A005. In addition, the Contractor shall provide a supporting document to verify that they meet the prior work experience requirement. Letters of recommendation are commendable but not required.

1.6.13 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.14 Contractor Travel: RESERVED

1.6.15 Other Direct Costs: RESERVED

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Combating Trafficking in Persons.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.19 Phase In /Phase Out Period: RESERVED

1.6.20 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide proof of training to the COR upon completion (Deliverable A.11. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.html

1.6.21 Child Protection Training: Contractor employees have regular and recurring contact or access to children under the age of 18 and must complete child protection initially and then every 12 months as directed in AD 2014-23. Child protection training is provided or coordinated by the Garrison. The Contractor will coordinate with the COR to complete the training within 30 days of the award of contract and then every 12 months.

http://iatraining.disa.mil/eta/piiv2/launchPage.html

The Contractor shall provide proof of training to the COR upon completion (Deliverable A.12).

1.6.22 Government Property and Services: Performance is at a Government Facility.

Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.

The Contractor shall be liable for the loss, damage or destruction except for fair wear and tear, of Government property. The Contractor shall repair or replace any item damaged while in his/her possession.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1. Acceptable Quality Level (AQL) – The maximum percentage or allowable deviation that can be considered satisfactory on average. It is the allowable deviation from a standard before the Contracting Officer will reject the specific service. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory manner, but rather exerts a realization that perfect performance is not possible.

2.1.2. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. Contracting Officer Representative (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. Work week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.

The Government will provide Contractor access to chapel or other congregational spaces in order to perform the requirements.

3.2. The Government will provide access to workable office space, file cabinets, copiers, telephones and access to a government networked computer in order to perform the requirements of this contract. Access to networked computers will be dependent upon the Contractor completing government requirements, being issued a Common Access Card (CAC) and obtaining and maintaining a DOD Global email account.

3.3 Utilities: The Government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide access to all scanners, fax machines, copiers, printers, shipping crates, lighting and sound required for the contractor’s use in performance of tasks outlined in this PWS.

3.5 Materials: The Government will provide all Standard Operating Procedures and Policies required for the contractor’s use in performance of tasks outlined in this PWS.

3.6 Building keys will be issued under the provision of RSO key control procedures. The contractor shall have access to the chapels and designated office facilities during normal duty hours and for those RSO activities he/she supports that fall outside of that time frame. The Contractor is not responsible for providing building or room access for anyone other than themselves, unless it is in direct support of this contract. The Contractor does not supervise the building or monitor other groups in the building when UMT staff is absent. The Contractor is responsible for securing doors that they have opened or used. The Contractor is not responsible to ensure that building is secured at the close of a normal business day.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Secret Facility Clearance: RESERVED.

4.3. Materials. N/A.

4.4. Equipment. N/A.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. The Contractor shall attend 100% of the following meetings for the Priest Coordination meetings, 1x/week or as needed; Liturgical Calendar Planning Meetings, 1x/mo; Ministry Coordination meetings, 1x/mo or as needed] required to coordinate and provide the necessary Catholic Administrative Pastoral Life Coordinator input for services.

Std: Contractor shall attend coordination meetings.

AQL: 100%

5.2 The Contractor shall prepare input for weekly Catholic bulletin. Specific details regarding bulletin contents will be provided in the required meetings (Para 5.1.1)

Std: Provide Bulletin input weekly.

AQL: 90%

5.3 Sacramental Administration: The Contractor shall prepare Sacramental records for including all required documentation and other forms (including use of the web-based system) required by the Archdiocese for the Military Services (AMS). Documents shall be filed monthly with AMS and the church of baptism for Catholics.

STD: File documents with AMS

5.4 Publicity Coordination: The Contractor shall develop public announcements, advertisements, and information for the Catholic community programs. Document shall be provided to the COR NLT the 1st business day of the month. (DELIVERABLE A.003)

STD: Develop public announcements, advertisements, and information

AQL: 90%

Deliverables: Printed and/or electronic announcements, advertisements and information notices.

5.5 The Contractor shall maintain inventory of Catholic religious supplies and prepare paperwork required to justify APF and NAF purchases needed for inventory; prepare designated offering documentation and required liturgical documents and materials for Catholic liturgies and events, delivered to the COR NLT 15 of the month prior to the month of execution. (DELIVERABLE A.004).

Std: Provide monthly liturgical document.

AQL: 95%

Deliverables: Monthly liturgical document

Wessels, Gus W MSG USARMY 409 CONTR SPT BDE (USA) Should this really be a 98%?

5.6 The Contractor shall monitor and respond to the Catholic Community phone messages, e-mails, and social media inquiries by phone, email, or in person. Contractor shall provide summary report to COR NLT the last business day of the Month.

Std: Provide summary report monthly.

AQL: 98%

5.7 The Contractor shall maintain the currency of the Catholic Community Calendar, including accurate listing of assigned ministers per liturgical calendar requirements. The Contractor shall provide an updated monthly calendar to the COR NLT 1st business day of the month. Dates and events for the calendar will be provided in the monthly meetings (Para 5.1). (DELIVERABLE A.005).

Std: Provide monthly calendar update.

Deliverables: Monthly calendar

5.8 The contractor shall provide essential documents within the scope of this PWS specified task for the preparation of AMS Quarterly Clergy reports to the COR NLT the 15th day of the month after the end of the quarter (15 APR for JAN-MAR, 15 JUL for APR-JUN, 15 OCT for JUL-SEP and 15 JAN for OCT-DEC). (DELIVERABLE A.006).

STD: Provide essential documents

Deliverables: Document(s) with required info

5.9 The contractor shall provide administrative support for the Catholic Masses, Sacraments, and special events. Contractor shall provide a summary report to COR NLT 1st business day of the month. (DELIVERABLE A.007)

Std: Provide summary report monthly.

AQL: 98%

5.10 The Contractor shall maintain a log of the work specified in the PWS for the month under this contract. Contractor shall provide a copy of the log to the COR monthly NLT the business following the month of performance. (DELIVERABLE A.008).

Std: Provide work log monthly.

5.11 The Contractor shall submit an invoice into WAWF by Close of Business (COB) NLT the 7th of every month.

The invoice will include:

• Vendor’s name

• Contract number

• CLINs provided and quantity of each

• Quantities of Occurrences Used & Occurrences Remaining

• Explanation of CLINs provided

• Date of invoice

• Dates of service

• Total cost per service type

• Total of invoice

STD: Submit an invoice into WAWF

5.12 Service Contract Reporting: RESERVED

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 Army Regulation, AR 165-1, Army Chaplain Corps Activities.

6.2 Garrison Installation Chaplain Standard Operating Procedures (SOPs).

6.3 Archdiocese for Military Services (AMS), Priest’ s Manual dated 20 August 2008.

6.4 Information Assurance Workforce Improvement Program (DoD 8570-M).

6.5 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01).

6.6 Army Directive 2014-23 (AD 2014-23).

6.7Department of Defense Instruction 1402.05 (DoDI 1402.05).

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Price Schedule (CLINs)

7.4. Technical Exhibit 4 – Contractor Bidding Worksheet

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Acceptable Quality Levels (AQLs)

Incentive/ Disincentive

Attend Meetings (PWS para. 5.1.)

Contractor attended planning and coordination meetings and provided necessary input for services.

100% Compliance

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall prepare input for the weekly Catholic bulletin (PWS para 5.2)

Contractor prepared and submitted input for Catholic bulletins each week in accordance with information provided.

90% Compliance

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall prepare and submit Sacramental Records (PWS para 5.3)

Contractor prepared and submitted all required documentation for Sacramental Records.

100% Inspection

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall provide publicity coordination (PWS para 5.4)

Contractor developed and submitted all required public announcements, advertisements, and information.

90% Compliance

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall maintain inventory of Catholic Religious Supplies, prepare Designated Offering documentation, and required liturgical documents for Catholic liturgies and events (PWS para 5.5)

Contractor maintained inventory of Catholic Religious Supplies, prepared Designated Offering documentation, and required liturgical documents for Catholic liturgies and events.

95% Compliance

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall monitor and respond to Catholic community phone messages and inquires (PWS para 5.6).

The Contractor responded in writing, email, phone, via social media, or in person to all Catholic community messages and inquires.

98% Compliance

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall maintain currency of the Catholic Community calendar (PWS para 5.7)

The Contractor maintain currency of the Catholic Community calendar.

100% Compliance

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall provide essential documents for AMS quarterly reports (PWS para 5.8).

The Contractor provided essential documents.

100% Compliance

Performance will be documented in Monthly COR Reports to the KO

The Contractor shall provide administrative support for Catholic Masses, Sacraments, and special events (PWS para 5.9).

The Contractor provided administrative support for Catholic Masses, Sacraments, and special events.

98% Compliance

Performance will be documented in maintain a log of the work specified in the PWS for the month (PWS para 5.10).

Provide work log monthly 100% Compliance

Performance will be documented in submit an invoice into WAWF by Close of Business NLT the 7th of every month (PWS para 5.11).

The Contractor submits invoice monthly.

100% Compliance

Performance will be documented in

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To (A.001)

Contractor’s Proposed QCP (Para. 1.6.1) within ten (10) workdays after date of contract award

1 .pdf KO via the COR

(A.002) AT

Level I Training.

(Para.1.6.7.1.)

within 45 calendar days after the contract start-date or effective date

1 .PDF KO via the COR

(A.003) Printed and/or electronic announcements, advertisements and information notices. (Para 5.3)

NLT 1st Business Day of the

Month

1 As Required COR

(A.004) Monthly liturgical document (Para 5.5)

NLT 15th of Month prior to the Month of

Execution

1 As Required COR

(A.005) Monthly Calendar…