Attachment 1 - PWS Tucson AZ PMC Janitorial Services.pdf

PERFORMANCE WORK STATEMENT

PROJECT: Janitorial Services

LOCATION: Tucson, Arizona Plant Material Center (PMC)

1. SCOPE OF WORK. USDA NRCS requires janitorial services for Tucson Plant Materials Center located in Tucson, Arizona. Such services are required to maintain a sanitary, safe, and professional work environment. The necessary janitorial tasks for the PMC Main Office and the Field Office (including the conference room) are specified below. Please see attached maps for location and additional details on the space requiring services.

2. GENERAL REQUIREMENTS. Contractor will furnish labor, necessary personnel, supervision, materials, equipment, and supplies to meet or exceed the required services described in the Performance Work Statement (PWS). The main office and field office with conference room are located at 3241 Romero Rd, Tucson, Arizona 85705. Contract shall be responsible for the completion of all work, payment of subcontractors, supplying materials and any necessary items to perform the duties outlined in the performance work statement below.

3. QUALITY OF WORK. Contractor shall provide the required services in a proper and skillful manner and to a professional standard as described in this Performance Work Statement (PWS). In addition, Contractor shall ensure that its employees perform in an orderly, responsible and courteous manner.

4. STANDARDS OF CONDUCT AND RESTRICTIONS. The Contractor shall adhere to the same professional and ethical standards of conduct required of Government personnel. Personnel performing work hereunder shall not:

a) Solicit new business while performing work under this contract;

b) Conduct business other than that which is covered by this contract during periods paid by the Government;

c) Conduct business not directly related to this contract on Government premises;

d) Use computers systems and/or other Government facilities for company or personal business and will not be disturbed in any manner;

e) Disrupt official Government business;

In addition, Contractor and or subcontractors will not disturb papers on desks, open desk drawers or file cabinets, using telephones, or other office equipment.

5. EQUIPMENT AND MATERIAL REQUIREMENTS. Contractor is required to furnish all materials, cleaners, and equipment needed to perform the work covered in this contract. This includes but is not limited to brooms, brushes, treated and untreated clothes, wet mops, disinfectants, spray cleaners, sponges, squeegees, glass cleaners, floor finish, metal polish, scouring powder, and trash can liners.

The contractor shall also furnish all necessary cleaning equipment which includes but is not limited to vacuum cleaners, steam cleaners, brooms, mops, and all other equipment and supplies necessary to perform the services described herein.

The contractor shall also provide all restroom supplies, i.e., toilet paper, paper towels, and liquid soap, and ensure toilet paper and paper towel dispensers are filled.

Only items in waste baskets shall be removed from the office as trash. Nothing else shall be removed unless specifically requested by the office.

The contractor is responsible for any damage to or loss of government or private property which may be attributed to him/her due to negligence while executing the provisions of the contract agreement.

The government shall not be held responsible for any injury or damage of contractor’s equipment, personnel, materials or supplies, and the contractor shall save the government harmless from any claim or damage to any person or property arising from operation under any contract resulting from this solicitation

6. PERIOD OF PERFORMANCE. Period of performance for the base year shall be from April 1, 2023 through March 31, 2024. Four (4) one-year option periods, if exercised by the Government, shall continue from April 1 through March 31 every year thereafter.

7. DELIVERABLES. The following schedule describes the level of services/maintenance intended.

When conducting monthly, twice a year, and once a year services, please coordinate with the PMC Manager in advance with the date and time these services are scheduled to be performed. This will allow the offices to prepare for these services.

In accordance with FAR, 52.223-2 -Affirmative Procurement of Biobased Products under Service and Construction Contracts: Cleaning products should be earth friendly.

A. Two Days per Week Service: to be performed during normal business hours, Monday-Friday, 6:30 am to 3:00 pm (except federally observed holidays).

• Empty wastebaskets; replace liners as needed in offices and conference room. Use dumpster at TPMC for TPMC trash only.

• Sweep all vinyl floor areas

• Clean and sanitize bathrooms

• Re-fill/fill all soap dispensers/paper towel holders as needed

B. Once a Month Service: to be performed during normal business hours, Monday- Friday,6:30 am to 3:00 pm (except federally observed holidays).

• Dust/wipe off all work areas, partition tops, bookcases, filing cabinets, desks, countertops, etc., and remove cobwebs from walls and corners in offices and conference room

• Wet mop vinyl floors

• Vacuum conference room

C. Twice a Year Service: to be performed during normal business hours, 6:30 am to 3:00 pm (except federally observed holidays).

• Clean window blinds, window sills, base moldings, and outlet switch plates in office building and conference room

D. Once a Year Service: to be performed during normal business hours, 6:30 am to 3:00 pm (except federally observed holidays).

• Clean windowpane glass (inside and out) in office building and conference room

• Clean interior doors, associated glass panes, and glass sills

• Steam clean carpet in conference room

8. INSPECTION AND ACCEPTANCE

USDA NRCS has the right to inspect all services performed in accordance with contract requirements.

9. MINIMUM ACCEPTANCE STANDARDS

A. All surfaces stated above shall be cleaned, dusted and wiped as described above.

B. Bathrooms must be cleaned and sanitized, all soap dispensers/paper towel holders refilled as described above.

C. Vinyl floors must be swept and wet mopped with a disinfectant cleaner, carpeted floors vacuumed/steam-cleaned as described above. All floors shall be free of grit, marks, foreign material, and dirt.

D. All window glass panes, sills and blinds will be cleaned as described above.

E. All trash containers will be emptied and liners replaced.

F. All base moldings and outlet switch plates will be disinfected and cleaned of marks as described above.

10. PAYMENT

Payment for work performance shall be made after the end of each month, following satisfactory completion of services. Invoices will be processed through the Treasury’s Invoice Processing Platform (IPP) at www.ipp.gov. Contractor must follow the instructions on how to register and submit invoices via

IPP.

11. BIO_BASED PRODUCTS

In accordance with FAR. 52.223-2 – Affirmative Procurement of Bio-based Products under Services and Construction Contracts: Cleaning products should be earth friendly.

12. SECURITY AND SAFETY

FAR Subpart 4.13, Personal Identification of Contractor Personnel, establishes the policy and the requirements for FAR Clause 52.204.9, Personal Identification Verification of Contractor Personnel, which is hereby incorporated into this order by reference. It requires Contractor compliance with Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

USDA policy implementing referred to in a paragraph (a) of the clause is at USDA Department manual 4620-002, USDA Departmental Regulation 4620-002. This policy applies to Contractor employees who require routine access to federally controlled facilities and information systems. All such Contractor employees must have been successfully identity proofed (FBI fingerprint check) and have a successfully adjudicated National Agency Check with (Written) Inquiries (NACI) or Office of Personnel Management (OPM)/National Security (NS) community background investigation to serve the contract. USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication of the final NACI results or OPM/NS community background investigation to serve on the contract. USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication if the final NACI results or OPM/NS BI are still required to continue work under this contract. IF the fingerprint or background investigation result is unsatisfactory the Contractor employee shall be removed from the contract immediately and replaced immediately. Unless a Contractor employee already has successfully completed these requirements and the investigation is current, the employee will be required to complete an online version of the SF-85, Questionnaire for Nonsensitive Position, two FD-258, Fingerprint Charts (can be provided by the NRCS if the law enforcement agency does not have them), and other required forms. Contractor employees’ fingerprints shall be taken to a Federal, State, municipal, or local law enforcement agency. The Contractor is responsible for any cost of obtaining the fingerprints. The government is responsible for the cost of the FBI fingerprint check and background investigation. The NRCS does not have control over the timeliness of the background check or that it will be completed within the performance period of this contract, but it is estimated to be completed approximately 30 calendar days once the Contractor provides all of the required documentation and the NRCS submits it to the Office of Personnel Management (OPM). Fingerprint check results are estimated to be received within 10 calendar days once the http://www.ipp.gov/

Contractor provides all the required documentation and instructions, the Contractor must complete and submit the required documentation promptly.

13. VENDOR REQUIREMENTS

A. Vendor must be a licensed and insured contractor in the state of Arizona and follow all regulations and guidelines when fulfilling a U.S. Government contract.

B. Vendor must be currently registered in the SAM, the System for Award Management (https://www.sam.gov/) C. Vendor must be willing to enroll with IPP, the Invoice Processing Platform (https://www.ipp.gov/Home ). All payments will be made electronically using the Platform.

https://www.sam.gov/ https://www.ipp.gov/Home

Tucson Plant Materials Center 3241 N. Romero Rd. Tucson, AZ. 85705

N

See page 2 for buildings

Tucson Plant Materials Center Buildings

N

Tucson Field Office (Bldg 2)

PMC

(Bldg 1)

Green House

Propagation tables

Barn, Matain. Shop, etc.

BUILDING 1

BUILDING 3 BUILDING 4

BUILDING 2

Garage door (exit)

E x i t

Storage

Planting room and supplies

Seed cooler

Seed cleaning supplies

WC

BUILDING 5

TUCSON PMC MAP

9Buildings Index:

1. PMC Main Building

2. Tucson Field Offices

3. Planting room and supplies

4. Seed cleaning, seed cooler

5. Shop

6. Greenhouse

7. Shade house

8. Chemical room

9. Equipment roof

E x i t

G ar ag e do or

(e xi t)

E x i t

G ar ag e do or

(e xi t)

Seed cooler

Supply room

E x i t

Shop

St or ag e

Melissa.Martinez Highlight

Melissa.Martinez Highlight f t.

in

39 ft. 6 in.

20 ft.

f t.

in

39 ft. 6 in.

f t.

in

P03 Tucson FO-PMC Office Space with Dimensions